HomeMy WebLinkAbout09-06-11CITY OF LAKEVILLE COUNCIL MEETING MINUTES
SEPTEMBER 6, 2011
Mayor Bellows called the meeting to order at 7:00 p.m. The pledge of
allegiance to the flag was given.
Present: Mayor Mark Bellows
Council Member Matt Little
Council Member Colleen LaBeau
Council Member Kerrin Swecker
Absent: Council Member Laurie Rieb
Also Present: Elliott Knetsch, Assistant City Attorney
Steve Mielke, City Administrator
Tom Vonhof, Police Chief
David Olson, Community & Economic Development Director
Chris Petree, Operations & Maintenance Director
Daryl Morey, Planning Director
Charlene Friedges, City Clerk
Citizens' Comments
Ed Mako, 8455 -207th Street W., made a brief comment regarding adoption
of the 2012 preliminary budget.
Additional Agenda Information: Mr. Mielke provided a proposed
resolution authorizing the temporary closing of Holyoke Avenue for a
Lakeville high schools homecoming parade, sponsored by the Downtown
Lakeville Business Association. He also provided a correction to Page 43 of
the budget document.
Presentations /Introductions
Council Member Little read a proclamation for a National Moment of
Remembrance of the l Oth Anniversary of September 11.
Council Member LaBeau read a proclamation for Senior Center Month.
Ted Billy and Doreen Machin accepted the proclamation on behalf of the
Lakeville Senior Citizens Organization.
Arts Center Coordinator Tom Barnard presented the 2011-2012 Lakeville
Area Arts Center Playbill.
CITY OF LAKEVILLE COUNCIL MEETING MINUTES
SEPTEMBER 6, 2011
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Chris Petree presented the August monthly report of the Operations &
Maintenance Department.
Consent Agenda
Council members added Item 8 to the consent agenda.
11.58 Motion was made by Little, seconded by Swecker to approve the
consent agenda items as follows:
a. Claims for payment.
b. Minutes of the August 15, 2011 City Council meeting.
C. Minutes of the August 8 and August 22, 2011 Council work sessions.
d. Agreement with Minnesota DNR to provide concrete planks and
connectors at Casperson Park boat launch.
e. Facility Use Agreement with ISD # 194 for an 18 -hole disc golf course
at Kenwood Trail Middle School.
f. Resolution No. 1 1 -91 adopting the Minnesota General Records
Retention Schedule for Cities.
g. Resolution No. 1 1 -92 calling a public hearing for certification of
delinquent utilities.
h. Release of development contracts for Lot 2, Block 1, Hosanna 4th
Addition.
i. Resolution No. 1 1 -93 approving the final plat of Quail Ridge Fourth
Addition.
j. Resolution No. 1 1 -94 authorizing the temporary closing of Holyoke
Avenue from 207th Street to 210th Street on September 15, 2011.
k. Encroachment Agreement with Malt -O -Meal Company for private
storm sewer improvements.
I. Policy for the creation of Housing Improvement Areas.
CITY OF LAKEVILLE COUNCIL MEETING MINUTES
SEPTEMBER 6, 2011
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M. Change Orders No. 1 and 2 with Seaforth Electric, Inc. for the
lighting retrofit project.
n. Agreement with Federal Signal Corporation for outdoor warning
sirens.
o. Contract with MT2 for clean -up of the police shooting range.
p. Change Order No. 1 with Northwest Asphalt, Inc. for Improvement
Project 11-01.
q. Resolution No. 1 1 -95 approving a Multi- Agency Law Enforcement
Joint Powers Agreement, Minnesota Internet Crimes Against
Children Task Force.
8. Findings of Fact and Conditional Use Permit Amendment to allow
McDonald's restaurant to make site plan and building exterior
improvements on property located at 20158 Icenic Trail.
Roll call was taken on the motion. Ayes, unanimous.
Item 7 - Preliminary 2012 Budget and Tax Levy
Mr. Mielke presented the 2012 preliminary budget and 2013 estimated
budget. The proposed 2012 General Fund expenditures total
$21,204,087. The General Fund budget includes a number of new
initiatives which reflect changes and improvements to allow the various
departments to meet their needs. The budget proposes to use a portion
of the fund balance to lower the property tax levy. The use of the fund
balance can be accomplished while maintaining an adequate fund
balance for future cash flow needs. The fund balance is proposed to
remain at or near 40 %.
Special Revenue Funds have separate revenue sources. Major initiatives
include a community visioning process, supplemented by a community
survey, technology improvements, and a new meeting room at City Hall
that is more conducive to larger groups.
Proposed revenues in the Debt Service Funds total $10,706,829 in 2012. In
an effort to continue to make improvements to the City's roadway
system, a number of bond issues are proposed over the next several
CITY OF LAKEVILLE COUNCIL MEETING MINUTES
SEPTEMBER 6, 2011
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years. These bonds will be paid for using special assessments and
property tax levies. The budget also proposes to retire the remainder of
the Fire Station 4 bonds using liquor fund proceeds, which will reduce the
overall debt and tax obligations. The budget also proposes to eliminate
the need to finance equipment with equipment certificates, reducing the
overall cost of equipment.
Liquor Fund proceeds are used to offset expenses of the City. For 2012,
over $2.4 million is proposed to be used for such purposes.
Revenues from the Utility Funds will be used to repair and replace utilities
in areas proposed for street improvements. There is no utility rate increase
proposed for 2012. However, if electricity rates go up for street lights, the
increase will be passed on to the customers.
Mr. Mielke provided an historical perspective of the Market Value
Homestead Credit (MVHC) program, which was originally intended to
reduce taxes on lower value homes. It was intended that the State would
reimburse the City for MVHC given to the homeowner. However, the
State could not afford the program, and the City had to levy taxes for the
loss of MVHC. A Market Value Homestead Exclusion for homes valued
between $76,000 and $413,000 provides for a reduction in the taxable
value of these homes.
The tax levy proposed for 2012 is $23,376,570. The elimination of the
MVHC program allows cities like Lakeville that do not rely on state aids
and credits the opportunity to reduce its overall levy. In Lakeville's case,
the overall impact results in a reduction in the levy of 2.7% for 2012.
Mr. Mielke provided an overview of the upcoming budget process, which
will include a presentation to the Lakeville Area Chamber of Commerce
in September, additional Council work sessions, and two public open
houses. The truth in taxation public hearing will be held on December 5th.
Council Member LaBeau asked how the City would be able to reduce its
debt or purchase equipment in the future if liquor proceeds are used to
purchase land for a new store or the City Council chooses to vacate the
liquor operation. She also raised a concern with respect to the tax impact
on commercial property, which is compounded by the continuing
decline in residential market values.
CITY OF LAKEVILLE COUNCIL MEETING MINUTES
SEPTEMBER 6, 2011
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Mr. Mielke stated that these are policy issues which the City Council will
need to address between now and December, when the final budget is
adopted.
Edward Mako, 8455 -207th Street W., stated that if anything new is coming
up and the Council is being asked to act on it, the Council members
should review and discuss these matters thoroughly prior to taking any
action.
Ron Gerk, 10466 W. 175th Street, urged the City Council to table action on
the preliminary budget and find ways to do things cheaper.
Mayor Bellows suggested having an additional meeting on September 12
to further consider the budget.
Mr. Mielke pointed out that if a preliminary budget and tax levy is not
adopted by September 15, the 2011 levy would remain in effect, which is
$660,000 higher than what is before Council tonight.
Council Member LaBeau stated she feels the preliminary levy should be
reduced further from .9 down to zero. She stated she has gone through
the budget and found things that could easily get it down to zero.
Council Members Swecker and Little agreed that there are opportunities
for additional reductions to the budget, and those decisions would be
made prior to final adoption in December.
Mayor Bellows stated he would support the preliminary levy based on the
Council's expressed commitment to lower it prior to December.
11.59 Motion was made by Little, seconded by Swecker to adopt the following:
Resolution No. 1 1 -96 adopting the 2012 preliminary tax levy
Resolution No. 1 1 -97 setting the 2011 Truth in Taxation public hearing
Resolution No. 1 1 -98 approving the preliminary 2012 budget and
estimated 2013 budget
Resolution No. 11 -99 amending the 2011 Communications Fund Budget
Roll call was taken on the motion. Ayes, Swecker, Little, Bellows. Nay,
LaBeau.
CITY OF LAKEVILLE COUNCIL MEETING MINUTES
SEPTEMBER 6, 2011
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Unfinished business None
New business None
Announcements -
➢ "Who Done It" Hike, Heritage Center Kick -Off andArts Center l Ot"
Anniversary Gala - September 10
➢ Lakeville Area Arts Festival - September 17
➢ Next regular Council meeting - September 19
Mayor Bellows adjourned the meeting at 8:36 p.m.
Respectfully submitted,
Charlene Friedges, CitV/Clerk
Mark Bellows, Mayor