HomeMy WebLinkAbout09-19-11CITY OF LAKEVILLE COUNCIL MEETING MINUTES
SEPTEMBER 19, 2011
Mayor Bellows called the meeting to order at 7:00 p.m. The pledge of
allegiance to the flag was given.
Present: Mayor Mark Bellows
Council Member Matt Little
Council Member Colleen LaBeau
Council Member Kerrin Swecker
Council Member Laurie Rieb
Also Present: Roger Knutson, City Attorney
Steve Mielke, City Administrator
Tom Vonhof, Police Chief
Keith Nelson, City Engineer
David Olson, Community & Economic Development Director
Steve Michaud, Parks & Recreation Director
Chris Petree, Operations & Maintenance Director
Daryl Morey, Planning Director
Charlene Friedges, City Clerk
Citizens' Comments
Ron Gerk, 10466 W. 175th Street, spoke about the Mayor's attendance at a
recent food shelf event.
Robert Kindelspire, 20630 - 207th Court, asked if the mailboxes on his street
are going to be replaced as part of the City's 2011 street improvement
project. Mr. Petree stated that mailboxes are proposed to be replaced in
one of three areas; however, mailboxes will not be replaced on 207th
Court.
Presentations /Introductions
Mr. Mielke recognized the accomplishments and contributions of City
Engineer Keith Nelson, who is retiring after 28 years of service to the City.
Chief Vonhof presented a Chief's Award of Merit to Lakeville Firefighter
Greg Stommes, Farmington Police Officer Andrew Van Dorn and a citizen,
William Inhofer, for their life saving actions in administering CPR to a
CITY OF LAKEVILLE COUNCIL MEETING MINUTES
SEPTEMBER 19, 2011
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vehicle crash victim. The victim, John Manias, thanked the three
gentlemen for saving his life.
Chief Vonhof presented the August Police Department monthly report.
Mr. Michaud presented the Parks & Recreation Department August
monthly report.
Consent Agenda
Council Member LaBeau asked that Item 61 be removed from the consent
agenda for discussion.
11.60 Motion was made by Little, seconded by Swecker to approve the consent
agenda items as follows:
a. Claims for payment.
b. Minutes of the September 6, 2011 City Council meeting.
C. Change Order No. 1 with BCM Construction, Inc. for street
reconstruction, Improvement Project 1 1 -02.
d. Change Order No. 1 and Pay Estimate No. 1 with Barber
Construction, Inc. for Safe Routes to School, Improvement Project
08 -09.
e. Cost share application, contract and operations & maintenance
plan with Dakota County Soil and Water Conservation District to
install storm water pond outlet retrofit.
f. Worthless check diversion agreement with Check Diversion
Program, LLC.
g. One year extension of the building setback variance for
Performance Office Papers, 21565 Hamburg Avenue.
h. Interim use permit to allow an accessory antenna more than 50 feet
in height at Superior Access Solutions, 21037 Heron Way.
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SEPTEMBER 19, 201 1
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i. Grant a 100 -day extension for the recording of the Kingsley Shores
final plat.
j. Chadwick Farm fence encroachment agreement.
k. Ordinance No. 883 amending Title 11, Chapter 101, of the Lakeville
City Code concerning the floodplain overlay district, and Summary
Ordinance No. 883 for publication.
(Removed from consent agenda.)
M. Accept resignation of Gen Adler from the Planning Commission.
n. Mixed municipal solid waste & recyclable material collection
license for GarbageMan of Lakeville, LLC, f /k /a Haul -Tech, LLC.
o. Resolution No. 1 1 -100 including the positions of Fire Marshal and Fire
Inspector in the Public Employee Retirement Association Police and
Fire Plan.
Roll call was taken on the motion. Ayes, unanimous.
Item 61- Agreement with Wold Architects for Heritage Center
Council Member LaBeau stated the contract allows for reimbursable
expenses in addition to the fixed fee of $58,250. She asked how much the
reimbursable expenses would be and whether that amount could be
added to the contract. Mr. Michaud stated the estimate for reimbursable
expenses, based on the industry standard, is $2,000 to $3,500. Staff will be
responsible for maintaining those costs within that range. Council Member
LaBeau also questioned the fees for furniture and kitchen equipment.
Mr. Michaud explained that Wold Architects has extensive knowledge of
the building, as they completed a detailed analysis a couple years ago
for the possible sale or repurposing of the building. Their proposal came in
significantly under projected cost estimates and was the low bid.
At the request of Mayor Bellows, Mr. Michaud outlined the process, which
is similar to other building construction projects and includes the design
phase, review and approval of construction plans and specifications,
analysis and approval of the bids, and award of contracts. Mayor Bellows
CITY OF LAKEVILLE COUNCIL MEETING MINUTES
SEPTEMBER 19, 2011
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asked if there are deadlines for funding. Mr. Michaud explained that a
majority of the funding for construction has been secured through a
bridge loan and the City's park dedication fund. The fundraising
campaign has been given a threshold of two years, and it is anticipated
that the fundraising goals will be met within two years or earlier.
11.61 Motion was made by Little, seconded by Swecker to approve an
agreement with Wold Architects and Engineers for architectural and
engineering design services for Heritage Center.
Roll call was taken on the motion. Ayes, Swecker, Little, Rieb. Nays,
Bellows, LaBeau.
Mayor Bellows stated that since the initial vote on this project, some
additional information has come to light. He stated he feels the Council
was lied to by a staff member and there were no ramifications for that.
He stated he did not support the process or this project.
Council Member Little stated he stands behind the staff and thanked
them for their work on this project.
Unfinished business
Council Member LaBeau voiced her concern that property owners will be
confused when they receive their truth in taxation statements, citing
newspaper articles that contained conflicting information regarding the
elimination of the market value homestead credit program. Mr. Mielke
explained the change in State law, which eliminated the market value
homestead credit program and established in its place the homestead
market value exclusion, and how it will affect Lakeville taxpayers. While it
appears in the budget to be a 2.7% reduction in the City's portion of the
levy, the net effect to Lakeville taxpayers is a .6% increase.
New business
Mayor Bellows asked staff to schedule an executive session of the City
Council to conduct a performance evaluation of a City employee. He
further requested that the Council conduct a performance evaluation of
the City Administrator. The City Attorney outlined the statutory
requirements for closed meetings, which require that the individual to be
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SEPTEMBER 19, 2011
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evaluated must be identified. Mayor Bellows identified the employee as
Linda Walter.
Council Member Little requested a special meeting to discuss decorum of
the Council. There were no further comments on the matter.
Announcements - Next regular Council meeting, October 3
Council work session, September 26
Mayor Bellows adjourned the meeting at 8:03 p.m.
Respectfully submitted,
Charlene Friedges, C# Clerk
Mark Bellows, Mayor