HomeMy WebLinkAboutItem 06.ol
November 7, 2011 Item
Janitorial Contract Addendums with Osland Building Maintenance Perfection Plus Inc
and Multi- Services Inc.
Proposed Action
Staff recommends adoption of the following motion: Move to approve the Janitorial Contract
Addendums with Osland Buildine Maintenance Perfect on Plus_ Inc. and Multi - Services Inc
Passage of this motion will result in extension of the Janitorial Contracts for one additional year.
Overview
Osland Building Maintenance currently provides contractual janitorial services at Fire Station 41,
City Hall, Senior Center and Water Treatment Facility, Perfection Plus Inc. provides the
contractual janitorial services for the Central Maintenance Facility, Multi- Services Inc. provides
contractual janitorial services at the Police Station. All three janitorial services are requesting a
one- vecar contract with no increase in costs.
Marsden Building Maintenance has indicated they are seeking a chest increase; staff will seek
quotes for the services. Marsden is responsible for cleaning of Fire Stations #2, #3 and #4.
The proposed contract renewals are approximately $3,930 under budget ($3,400 General Fund
and $530 Utility Fund) for 2012
Primary Issues to Consider
b Itemized cost by location
Supportinp, Information
® Contracts
Denn's eller. Fi nce rrector
Financial Impact: $11,554 /month budgeted: Yes Source: _ various funds
Related Docum (C IP, ERP, etc.):
Primary Issues to Consider
• Itemized cost by Iocation
Osland Building Maintenance
Location
Fire Station 41
Senior Center
Water Treatment
City Hall
Total cost
2012
2011
Monthly
Monthly
539.47
539.47
1, 391.21
1.391.21
1,494.86
1,494.86
3.360.87 3, 360.87
$ 6,786.41 $ 6,786.41
Increase
0.00
Multi- services Lzc.
Location
Police Station
2012 2011
Monthly Monthly
$
-1854.63 $ 2,854.63 $
Increase
0.0%
Perfection Plus, Inc.
2012 2011
Lo _ Monthly__ Monthly Increase
Central Maintenance F. $ 1,913.06 $ 1,913.06 $ -
0.0%
CONTRACT ADDENDUM
CONTRACT ADDENDUM made this 7`" day of November 2011, by and between
the CITY OF LAKEVILLE, a Minnesota municipal corporation ("City"). and the
undersigned provider of services OSLAND BUILDING MAINTENANCE ( "Provider ").
Recitals
A. 'the parties have previously entered into an "Initial contract" for cleaning
maintenance service at:
Location: City Hall — 20195 Flolyoke Avenue
Fire Station No. 1 — 20190 Holyoke Avenue
Senior Center — 20732 Holt Avenue
Water Treatment Facility — 18400 1pava Avenue
P. 'Fhe parties previously have entered into Contract Addendums.
NOW, THEREFORE, IN CONSIDERATION OF THEIR MUTUAL
COVENANTS, THE PARTIES AGREE AS FOLLOWS:
L INCORPORATION BY REFERENCE. Except as modified herein, the
terms of the initial contract are incorporated herein and provider to furnish and supply trash
can liners at their sole expense at all Locations stated herein.
2. TERM. The term of this agreement shalt begin on the 1st day of January
2012, and end on December 31, 2012, both dates inclusive, unless sooner terminated as
otherwise provided.
3. PAYMENT SCHEDULE. The parties hereby agree to the payment
Schedule A attached hereto.
Schedule A
Osland Building Maintenance
Base monthly contract
Sales tax
Total
$ 3,144.67 $
Payment
$ 1,301.72
$ 1,398.70
216.20
34.70
89A9
Service
Due
City
Fire
Senior
Water
Period
Date
Hall
Station 1
Center
Treatment
'Total
Jan -12
02/29/12
33
539.47
1,391.21
1,494.86
6,786.41
Feb -12
03/31/12
3,360.87
539.47
1,391.21
1,494.86
6,786.41
Mar -12
04/30/12
3,360.87
539.47
1,391.21
1,494.86
6,786.41
Apr -12
05/31/12
3360.87
539.47
1,391.21
1,494.86
6,786.41
May -12
06/30/12
3,360.87
539.47
t,39121
1,494.86
6,786.41
Jun -12
07/31/12
3,3 60.87
539.47
1,391.21
1,494.86
6,786.41
Jul -12
08/31/12
3,360.87
539.47
1,391.21
1,494.86
6,786.41
Aug* -12
09/30/12
3,360.87
539.47
1,391.21
1,494.86
6,786.41
Sep -12
10/31/12
3,360.87
539,47
1,391.21
1,494.86
6,786.41
Oct-12
11 /30/12
3,360.87
539.47
1,391.21
1,494.86
6,786.41
Nov -12
12/31/12
3,3 60.87
539.47
1,391.21
1,494.86
6,786.41
Dec -12
01/31/13
3,360.87
539.47
1,391 21
1,494.86
6,786.41
Base monthly contract
Sales tax
Total
$ 3,144.67 $
504.77
$ 1,301.72
$ 1,398.70
216.20
34.70
89A9
96.16
$ 3.360.87 $
539.47
$ 1,39121
$ 1,494.86
$ 6,349.86
436.55
$ 6 786.41
Osland Initial
4. SERVICES. The Provider agrees to maintain the following in accordance
with the "initial contract' for the facilities described above.
IN WITNESS WHEREOF, the parties have entered into this Agreement on the day
and year first above written.
CITY OF LAKEVILLE
Mark Bellows, Mayor
AND
Charlene Friedges. Clerk
PROVIDER:
OSL,AND BUILDING MAINTENANCE
Its
CONTRACT ADDENDUM made this 7 E1i day of November 2011, by and between
the CITY OF LAKEVILLE, a Minnesota municipal corporation ( "City "), and the
undersigned provider of services PERFECTION PLUS, INC. ( "Provider ")
Recitals
A. The parties have previously entered into an Initial i ontract" for cleaning
maintenance service at:
Location: Central Maintenance Facility— 7570 179 St. W.
S. The parties previously have entered into Contract Addendums.
NOW, THEREFORE, IN CONSIDERATION OF THEIR MUTUAL
COVENANTS, THE PARTIES ACYREE AS FOLLOWS:
1. INCORPORATION BY REFERENCE. Except as modified herein, the
terms of the initial contract are incorporated herein.
2. TERM. The term of this agreement shall begin on the 1st day of January
2012, and end on December 31, 2012, both dates inclusive, unless sooner terminated as
otherwise provided.
3. PAYMENT SCHEDULE. 'The parties hereby agree to the payment
Schedule A attached hereto.
4. SERVICES. The Provider agrees to maintain the following in accordance
with the "initial contract" for the facilities described above.
IN WITNESS WHEREOF, the parties have entered into this Agreement on the day
and year first above written.
CITY OF LAKEVILLE
IC
Mark Bellows, Mayor
AND
Charlene Friedges, Clerk
PROVIDER;
PERFECTI(A PLUS, INC.
BY:
Schedule A
Perfection Plus, Inc.
Base monthly contract
Payment
1,913.06
$
Service
Due
$
1,913.06
Period
Date
CMF
Total
Jan -12
02/29/12
1,913.06
1,913.06
Feb- 12
03/31/12
1.913.06
1913.06
Mar -12
04/30/[2
1,913 06
1,913.06
Apr -12
05/31/12
1,913.06
1,913.06
May -12
06/30/12
1,913.06
1,913.06
Jun -12
07/31/12
1,913.06
1,913.06
Jul -12
08/31/12
1,913.06
1,913.06
Aug -12
09/30/12
1,913.06
1,913.06
Sep -12
10/31!12
1,913.06
1
Opt -12
41/30/12
1,913.06
1,913.06
Nov -12
L /31/12
1,913 -06
1,913.06
Dec -12
01/31/13
1,913,06
1,913.06
Base monthly contract
$
1,913.06
$
1,913.06
Total
$
1,913.06
$
1,913.06
Perfection Plus initial
CONTRACT ADDENDUM made this 7` day of November 2011, by and between
the CITY OF LAKEVILLE, a Minnesota municipal corporation ( "City "), and the
undersigned provider of services MULTI - SERVICES INC. ("Vendor")
Recitals
A. The parties have previously entered into the "Initial contract' for janitorial
services at:
Location: Police Station - 9237 183 " Street
NOW, THEREFORE, IN CONSIDERATION OF THEIR MUTUAL
COVENANTS, THE PARTIES AGREE AS FOLLOWS:
I. INCORPORATION BY REFERENCE. Except as modified herein, the
terms of the initial contract are incorporated herein.
2. TERM. The term of this agreement shall begin on the 1st day of February 2012,
and end on January 31, 2013, both dates inclusive, unless sooner terminated as otherwise
provided.
3. PAYMENT. The City shall pay the provider for the performance of the
Contract the sum of $12,052.00 in addition to $2,203.58 sales tax for a total of $34,255.58.
4. SERVICES. The Provider agrees to clean the facilities stated above in
accordance with the "initial contract' and contract addendums.
IN WITNESS WHEREOF, the parties have entered into this Agreement on the day
and year first above written.
CITY OF LAKEVILLE
Mark Bellows, Mayor
AND
Charlene Friedges, Clerk
VENDOR:
MULTI -M
WS
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