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Home My WebLink About11-142CITY OF LAKEVILLE RESOLUTION No. 11 -142 RESOLUTION AMENDING THE 2011 BUDGETS BE IT RESOLVED by the City Council of the City of Lakeville, Minnesota that the 2011 General Fund and Downtown Special Service District Fund budgets are hereby approved and amended for the fiscal year ending December 31, 2011 as per Exhibit A and B, respectively, as attached hereto. APPROVED this I9th day of December 2011. CITY OF LAKEVILLE, MINNESOTA Mark Bellows, Mayor ATiTEST,t A . — Friedges, City Exhibit A 2011 GENERAL FUND BUDGET AMENDMENT #2 - DECEMBER 19, 2011 Expenditures Mayor and Council 92,708 2011 92,708 Committees and Commissions AMENDED (9,206) AMENDED (1)(12) City administration BUDGET - BUDGET City clerk 3/21/2011 ADJUST 12/19/2011. NOTES Revenues 65,132 - 65,132 General property taxes $16,145,897 $ 374,962 $16,520,859 (13) Licenses and permits 1,131,081 - 1,131,081 (15) [ntergovernmental 961,415 (334,087) 627,328 (3)(13)(15) Charges for services 1,221,772 25,000 1,246,772 (8) Court fines 294,026 - 294,026 Ines ent income 125,175 - 125,175 Miscellaneous 86,039 (20,000 66,039 (12) Total revenues 19,965,405 45,875 20,011,280 Expenditures Mayor and Council 92,708 - 92,708 Committees and Commissions 84,491 (9,206) 75,285 (1)(12) City administration 323,496 - 323,496 City clerk 114,968 - 114,968 Legal counsel 65,132 - 65,132 Planning 351,780 - 351,780 Community and econ. development 271,042 30,900 301,942 (15) Inspections 932,927 (72,090) 860,837 (1) General government facilities 498,274 - 498,274 Finance 570,747 - 570,747 Information systems 461,755 - 461,755 Human resources 304,489 - 304,489 Insurance 289,532 - 289,532 Police 8,531,571 76,336 8,607,907 (1)(2) Fire 1,300,175 123,460 1,423,635 (1)(3- .5)(10) .Engineering 755,755 - 755,755 Streets 2,445,319 58,987 2,504,306 (1)(6)(9) Parks 2,159,309 (6,579) 2,152,730 {1) Recreation 597,729 - 597,729 Arts Center 439,999 25,000 464,999 (7 -8) Other 211,864 211,864 - (2,4- 6,9 -11) Total expenditures 20,803,062 14,944 20,818,006 Excess (deficiency) of revenues over expenditures (837,657 30,931 806,726) Other financing sources (uses) Transfer from other funds 655,652 - 655,652 Transfer to other funds - - - Total other financing sources (uses) 655,652 - 655,652 Net change in fund balance (182,005) 30,931 (151,074) (11) Fund balance, January 1 8,615,197 780,731 9,395,928 (14) Fund balance, December 31 $ 8,433,192 $ 811,662 $ 9,244,854 Ratio: Fund balance to expenditures 41% 4411 Exhibit A General Fund Schedule of Revenues AMENDED AMENDED BUDGET BUDGET 3/21/2011 ADJUST 12/19/2011 NOTES General property taxes Ad valorem taxes - current Ad valorem taxes - delinquent Fiscal disparities Penalties and interest Manufactured home tax Manufactured 'home tax credit Graveltax Total general property taxes $13,860,306 $ 374,962 $14,235,268 (13) 178,118 178,118 2,019,580 2,019,580 7,550 7,550 43,937 43,937 21,406 21,406 15,000 - 15,000 16,145,897 374,962 16,520,859 Exhibit A General Fund Schedule of Revenues AMENDED AMENDED BUDGET BUDGET 3/21/2011 ADJIiST 12/19/2011 NOTES Licenses and nerniits Licenses Tobacco $ 600 $ - $ 600 Trash removal 3,750 3,750 Dog 13,652 13,652 Signs 4,882 4,882 On -sale liquor 120,100 120,100 Sunday liquor 4,200 4,200 Club license 500 500 Non - intoxicating liquor on 1,500 1,500 Non - intoxicating liquor off 825 825 Wine 2,000 2,000 Tree removal 675 675 Arcade 2,940 2,940 Fireworks 500 500 Massage 1,900 1,900 Miscellaneous 500 - 500 Total licenses 158,524 - 158,524 Permits Plan review fees 204,057 204,057 Building 544,012 544,012 Plumbing 45,810 45,810 Water /sewer 17,236 17,236 Mechanical 64,849 64,849 Grading /filling 250 250 Excavating /gravel 750 750 Driveway 600 600 Zoning 3,600 3,600 Right -of -way 20,000 20,000 Fire burning 770 770 Electrical 70,323 70,323 Miscellaneous 300 - 300 Total permits 972,557 - 972,557 Total licenses and pennits 1,131,081 _ - 1,131,081 Exhibit A General Fund Schedule of Revenues Intergovernmental State -aid police State -aid fire relief State -aid streets State -aid pensions Economic Development Grant State POST Board grant State Drug "Task Force grant State Police protective vests grant State snowmobile trail maint. grant Total intergovernmental AMENDED AMENDED BUDGET BUDGET 3/21/2011 ADJUST 12/19/2011 $ 337,581 $ - $ 337,581 190,209 9,975 200,184 374,962 (374,962) - 21,303 21,303 - 30,900 30,900 21,010 21,010 14,050 14,050 2,100 2,100 200 - 200 961,415 (334,087 627,328 NOTES ( 3 ) (13) (15) Exhibit A General Fund Schedule of Revenues 2011 2011 AMENDED AMENDED BUDGET ADJUST BUDGET NOTES Charges for services General govermnent Rezoning fees $ 750 $ - $ 750 Platting fees 4,500 4,500 Variance fees 600 600 PUD application fees 500 500 CUP fees 2,400 2,400 Home occupation fees 500 500 Planner fees 24,000 24,000 Inspection department fees 13,258 13,258 General government service charge 3,448 3,448 Tree escrow fund administration 1,200 1,200 Lodging tax fee 6,500 6,500 Fiscal Agent - Dakota Comm. Gtr. 60,588 60,588 Fiscal Agent - Arenas 32,000 32,000 Investment management fees 27,395 27,395 Sale of maps/copies 200 200 Finance charges 150 - 150 Total general government 177 ,989 - 177,989 Public safety Police department charges 52,775 52,775 SRO - ISD 194 contributions 153,985 153,985 Animal pickup 3,876 3,876 Animal storage 7,239 7,239 Animal rabies 3,957 3,957 Restitution 3,000 3,000 Forfeiture - sale of assets 14,400 14,400 Fire contracts 33,240 33,240 Fire department charges 1,750 1,750 ALF Ambulance - admin. charge 12,123 - 12,123 Total public safety 286,345 - 286,345 Exhibit A General Fund Schedule of Revenues Parks, recreation and arts center Brochure advertising AMENDED AMENDED Youth activities BUDGET BUDGET Youth sport surcharge 3/21/2011 ADJUST 12/19 /2011 Charges for services (continued) 13,391 13,391 Public works 1,400 1,400 Engineering platting - preliminary $ 1,500 $ - $ 1,500 Engineering platting - final 1,200 1,200 Engineering plan review 5,000 5,000 Engineering developer insp. fees 1,000 1,000 Engineering developer cont. admin. 10,000 1 0,000 Engineering Imp. Proj. design variable 50,560 50,560 Engineering Imp. Proj. const. inspect. 56,800 56,800 Engineering G.I.S. fees 4,200 4,200 Special assessment admin. charge 60,162 60,162 Special assessment searches 300 300 Document /map sales 200 200 Bid plan/spec. deposits 500 500 Street department charges 12,000 12,000 Credit River - Judicial Road maint, 2,746 2,746 Developer street signs installation 2,400 - 2,400 Total public works _ 208,568 _ 208,568 Parks, recreation and arts center Brochure advertising 7,050 7,050 Youth activities 112,582 112,582 Youth sport surcharge 36,700 36,700 Youth special events 13,391 13,391 Youth special events donations 1,400 1,400 Adult activities 70,450 70,450 Puppet wagon donations 3,870 3,870 Safety Camp 3,000 3,000 Safety Camp donations 1,100 1,100 Senior Center donations 470 470 Senior Center excursions 20,000 20,000 Ritter Farm Park ELC 6,682 6,682 Excursions 7,920 7,920 Tennis lessons 12,582 - 12,582 Total recreation programs 297,197 - 297,197 Park rental/maint. /tournament fees 29,903 29,903 Tree sales (net) 5,000 5,000 Senior Center membership surcharge 4,010 4,010 Senior Center rentals 440 - 440 Total parks and recreation �. 336,550 - 336,550 Nn'TFC Exhibit A General Fund Schedule of Revenues AMENDED AMENDED BUDGET BUDGET 3/21/2011 ADJUST 12/19/2011 NOTES Charges for services (continued) Parks, recreation and arts center (continued) Arts center program fees Arts center on -sale Arts center rental /event admissions Total arts center Total parks, recreation and arts center Total charges for services Court fines Total court _tines Investment income Miscellaneous Disposal of assets Park rental farming Donations Antenna site leases Total miscellaneous Other financing sources (ri - Transfers Special Revenue From Communications Fund Enterprise From Liquor Fund From Utility Fund From Environmental Resources Fund From Internal Service - Muni. Res. Fund Total other financing (net) $ 68,250 $ - $ 68,250 4,470 4,470 139,600 25,000 164,600 (8) 212,320 25,000 237,320 548,870 25,000 573,870 1,221,772 25,000 1,246,772 294,026 - 294,026 294,026 - 294,026 125,175 - 125,175 9,445 9,445 400 400 31,613 (20,000) 11,613 (12) 44,581 - 44,581 86,039 20,000 66,039 42,551 42,551 144,950 144,950 271,725 271 ,725 151,991 151,991 44.435 - 44,435 655,652 - 655,652 Exhibit A General Fund Schedule of Expenses (continued) AMENDED AMENDED BUDGET BUDGET Expenditures 3/21/2011 ADJUST 12/19/2011 NOTES Mayor and Council Personnel services $ 49,327 $ - $ 49,327 Commodities 50 50 Other charges and services 43,331 43,331 Total 92,708 - 92,708 Committees /Commissions Personnel services 45,752 10,794 56,545 (1) Commodities 2,159 2,159 Other charges and services 36,580 (20,0001 16,581 (12) Total 84,491 9,206 75,285 City administration Personnel services 309,035 309,035 Commodities 900 900 Other charges and services 11,492 11,492 Capital outlay 2,069 - 2 ,069 Total 323,496 - 323,496 City clerk Personnel services 100,764 100,764 Commodities 300 300 Other charges and services 13,650 13,650 Capital outlay 2 54 - 254 Total - 114,968 - 114,968 Legal counsel Other charges and services 65,132 - 65,132 Pla_ nnin2 Personnel services 326,179 326,179 Commodities 3,650 3,650 Other charges and services 16,379 16,379 Capital outlay 5,572 - 5,572 Total 351,780 - 351,780 Community and economic development Personnel services 252,287 252,287 Commodities 350 350 Other charges and services 16,463 30,900 47,363 (15) Capital outlay 1,942 - 1,942 Total 271,042 30,900 301,942 (continued) Exhibit A General Fund Schedule of Expenses (continued) AMENDED AMENDED BUDGET BUDGET Expenditures (continued) 3 /21/2011 ADJUST 12/19/2011 NOTES Inspection Personnel services $ 809,162 $ (72,090) $ 737,072 (1) Commodities 14,409 14,409 Other charges and services 65,731 65,731 Capital outlay 43,625 - 43,625 Total 932,927 (72,090 860,837 General government facilities Personnel services 198,797 198,797 Commodities 37,510 37,510 Other charges and services 257,894 257,894 Capital outlay _ 4,073 - 4,073 Total 498,274 - 498,274 Finance Personnel services 497,483 497,483 Commodities 4,550 4,550 Other charges and services 67,160 67,160 Capital outlay 1 ,554 - I,554 Total 570,747 - 570,747 Information systems Personnel services 304,296 304,296 Commodities 8,954 8,954 Other charges and services 144,875 144,875 Capital outlay 3,630 - 3,630 Total 461,755 - 461,755 Human resources Personnel services 250,352 250,352 Commodities 2,590 2,590 Other charges and services 51,165 51,165 Capital outlay 382 - 382 Total 304,489 - 304,489 Insurance Other charges and services 289,532 - 289,532 Police Personnel services 6,382,998 (9,364) 6,373,634 (1) Commodities 385,025 385,025 Other charges and services 1,763,548 85,700 1,849,248 (2) Total 8,531,571 76,336 8,607,907 (continued) Exhibit A General Fund Schedule of Expenses Expenditures (continued) Fire Personnel services Commodities Other charges and services Total Engineermg Personnel services Commodities Other charges and services Capital outlay Total Streets Personnel services Commodities Other charges and services Total Parks Personnel services Commodities Other charges and services Total Recreation Personnel services Commodities Other charges and services Capital outlay Total Arts Center Personnel services Commodities Other charges and services Capital outlay Total Contingency Other charges and services Total AMENDED AMENDED BUDGET BUDGET 3/21/2011 ADJUST 12/19/2011 NOTES $ 885,637 81 865 $ 967,502 (1)(3) 138,629 12,277 150,906 (4) 275,909 29,318 305,227 (5)(10) 1,300,175 123,460 1,423,635 656,145 656,145 14,381 14,381 63,179 63,179 22,050 - 22,050 755,755 - 755, 755 1,464,889 21,849 1,486,738 (1)(9) 734,724 37,138 771,862 (6) 245,706 - 245,706 2,445,319 58,9 2,504,306 1,514,615 (6,579) 1,508,036 (1) 252,212 252,212 392,482 - 392,482 2,159,309 (6,579) 2,152,730 321,273 321,273 25,712 25,712 249,981 249,981 763 - 763 597,729 - 597,729 _ 219,508 32,481 251,989 (7) 20,475 20,475 184,380 (7,481) 176,899 (8)(7) 15,636 - 15,636 439,999 25,000 464,999 211,864 (211,864 - (2,4- 6,9 -11) 211,864 (211,864 ) - Exhibit A 2011 GENERAL FUND BUDGET AMENDMENT NOTES (1) Increase /(Decrease) personnel salary appropriations between departments to more accurately reflect estimated interdepartmental time charged by staff. Committees and Commissions 10,794 Inspections (72,090) Police (9,364) Fire 71,890 Streets 5,349 Parks (6,579) Net _ (2) Transfer appropriations from Contingency and apply to the Police Department other charges and services for the costs associated with the gun range clean -up project. The cost of the project to be funded 60% by the city and 40% by Dakota County. City share of cost to be appropriated from the 2011 Contingency. Police Other Charges and Services 85,700 Contingency (85,700) Net _ (3) Increase Fire State Aid revenue to the 2011 actual amount received. Revenues: Intergovernmental Revenues Fire State Aid 9,975 Expenditures: Fire Relief Association 9,975 Net _ (4) Increase Fire Department clothing budget for firefighter jackets. The 2010 Adopted Budget provided appropriations for this; however, the jackets were not received until 2011. Fire Clothing (Jackets) 12,277 Contingency (12,277) Net Exhibit A 2011 GENERAL FUND BUDGET AMENDMENT NOTES ( 5 ) Increase Fire Department training aids budget for a one -time payment to the ABLE JPA. The 2010 Adopted Budget provided appropriations for this; however, amount was not invoiced in time to be included in the 2010 expenditures. Training Aids 21,328 Contingency (21,328) Net _ (6) Transfer appropriations from Contingency and apply to the Street Department for unanticipated increase in equipment parts for repairs and maintenance of the city fleet. Equipment Parts 37,138 Contingency (37,138) Net _ (7) Reclassify expenditure appropriations in the Arts Center as a result of recognizing contractual services as a personnel costs. Personnel services 32,481 Other charges and services (32,481) Net _ (8) Increase appropriations with offsetting revenues for the Arts Center performing arts events. Revenues: Charges for services 25,000 Expenditures: Other contractual 25,000 Net _ (g) Increase /(Decrease) Streets Department personnel salary appropriations as a result of increased overtime incurred for snow removal in January -March 2011. Street Department Personnel Services 16,500 Contingency (16,500) Net _ Exhibit A 2011 GENERAL FUND BUDGET AMENDMENT NOTES (10) The water pump on fire engine required significant repairs. Major unanticipated repairs are addressed in the contingency rather than individual departments. Fire department - contract equipment 7,990 Contingency (7,990) Net _ (11) Unused portion of contingency reverts to the fund balance. Contingency (29,171) Fund Balance 29,171 Net _ (12) The donations for fireworks and associated cost of pyrotechnics was administered by Pan -O -frog. Revenues: Donations (20,000) Expenditures: Committees and Commissions (20,000) Net _ (13) City Council, at it's May 2011 work shop directed the State -aid Street Maintenance revenues ($374,962) in the General Fund be reappropriated to the Pavement Management Fund to finance street mainteance rather than city wide operations. Accordingly, the tax levy appropriated to the Pavement Management Fund was to be reduced with a corresponding increase to the General Fund to address the State - aid appropriation. Revenues: Taxes 374,962 Revenues: State -aid Street Maintenance (374,962) Net _ (14) Adjust the budgeted (estimated) January 1, 2011 Fund Balance to reflect the actual January 1 Fund Balance Actual Fund Balance, January 1, 2011 9,395,928 Budgeted Fund Balance, January 1, 2011 8,615,197 Increase Fund Balance, January 1, 2011 780,731 (15) A grant was received for the purpose of developing an economic development marketing plan. A consultant was retained to develop the plan in 2011. Adjustment is therefore required to adjust revenues (grant) and corresponding appropriations for the consultant fees. The 2012 Communications budget provides appropriations for implementation of the plan. Revenues: Grant 30,900 Expenditures: Economic Development - professional services 30,900 Net - Exhibit B 2011 DOWNTOWN SPECIAL SERVICES DISTRICT FUND BUDGET Revenues Special Assessments Miscellaneous Total Revenues Expenditures Personnel services Commodities Other charges and services Total Expenditures Net Change in Fund Balance Fund Balance, January 1 Fund Balance, December 31 2011 2011 ADOPTED AMENDED BUDGET ADJUST BUDGET NOTES $ 27,500 $ - $ 27,500 4,000 - 4,000 31,500 - 31,500 9,700 1,939 11,639 (1) 626 626 22,265 - 22,265 32,591 1,939 34,530 (1,091) (1,939) (3,030) 26,994 - 26,994 $ 25,903 $ (1,939) $ 23,964 (1) Adjust personnel services for increase in hours worked by the director. Personnel Services 1,939 Fund Balance (1,939)