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Home My WebLink AboutItem 07Date: 3 January 2012 Item No. RESOLUTION ORDERING THE 2012 STREET RECONSTRUCTION PROJECT AND AUTHORIZING THE PREPARATION OF PLANS AND SPECIFICATIONS Proposed Action Staff recommends adoption of the following motion: Move to approve the attached resolution ordering the 2012 Street Reconstruction Project and authorizing the preparation of plans and specifications for 2012 Street Reconstruction Project within portions of Cedar Highlands 1 Cedar Highlands 2 "d , Cedar Highlands 3 Cedar Highlands 4 Cedar Highlands 5 Dodd Park, Donnay's College Park, Donnay's College Park 2 "d , Donnay's Valley Park, Donnay's Valley Park 2 " Donnay's Valley Park 3 Donnay's Valley Park 4 Donnay's Valley Park 5 Addition, and properties along Gerdine Path between 170 Street West and Dodd Boulevard. These street improvements constitute City Improvement Project 12 -02. Overview At its December 5, 2011 meeting, the Lakeville City Council received a Feasibility Report for the 2012 street improvement project and set a public hearing for January 3, 2012. Notice of the public hearing was published and forwarded to the affected property owners. All responses from property owners prior to the Public Hearing have been logged and are attached. Prior to the public hearing, City Staff along with staff from WSB & Associates will provide a brief presentation of the project, project costs and assessments. Following the public hearing and if the City Council elects to proceed with the project, City staff recommends that the City Council approve the attached resolution ordering the 2012 Street Reconstruction Project and authorizing the preparation of plans and specifications. Primary Issues to Consider • Property Owner Comments Supporting Information • Notice of Public Hearing, published December 8, 2011 and December 15, 2011, and Letter to Property Owners, dated December 20, 2011. • Project 12 -02, P • 'c R- _ - • nses Christo*' Petree Public F Director Financial Impact: $8,636,000 Budgeted: Yes Source: 429 Bonds & Water Op.Fund Related Documents (CIP, ERP, etc.): Notes: CITY OF LAKEVILLE RESOLUTION NO: RESOLUTION ORDERING THE RECONSTRUCTION PROJECT SPECIFICATIONS AND AUTHORIZING THE PREPARATION OF PLANS WHEREAS, on December 5, 2011, the City Council fixed a date for public hearing on the 2012 Street Reconstruction Project within portions of Cedar Highlands 1S Cedar Highlands 2 Cedar Highlands 3 Cedar Highlands 4 Cedar Highlands 5 Park, Donnay's College Park, Donnay's College Park 2 Donnay's Valley Park, Do Valley Park 2 " Donnay's Valley Park 3 Donnay's Valley Park 4 Donnay's Valley Park 5 Addition, and properties along Gerdine Path between 170 Street West and Dodd Boulevard, City Improvement Project 12 -02; and WHEREAS, the required published notices of hearing through a weekly publication were given, the required mailed notice of the improvement hearing was given to each property owner in theproposed ld on January 3, 2012eat which time all persons desiring the hearing, and the hearing was opportunity to be heard. desiring to be heard were given an opp Y NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Lakeville, Minnesota: 1. The 2012 Street Reconstruction Project is hereby ordered as identified in the Feasibility Report for Project 12 -02, dated December 5, 2011. 2. WSB & Associates, Inc. is hereby authorized to prepare plans and specifications for the making of such improvements. APPROVED AND ADOPTED this 3 day of January, 2012. ATTEST: Charlene Friedges, City Clerk CITY OF LAKEVILLE Mark Bellows, Mayor CITY OF LAKEVILLE, DAKOTA COUNTY, MINNESOTA NOTICE OF HEARING ON IMPROVEMENT TO WHOM IT MAY CONCERN: NOTICE IS HEREBY GIVEN that the City Council of Lakeville will meet at 7:00 p.m. on Tuesday, January 3, 2012, at the City Council Chambers, 20195 Holyoke Avenue, Lakeville, Minnesota, to consider the 2012 Street Reconstruction Project within portions of Cedar Highlands 1 Cedar Highlands 2 Cedar Highlands 3 Cedar Highlands 4 Cedar Highlands 5 Dodd Park, Donnay's College Park, Donnay's College Park 2 Donnay's Valley Park, Donnay's Valley Park 2 Donnay's Valley Park 3 Donnay's Valley Park 4th Donnay's Valley Park 5 Addition, and properties along Gerdine Path between 170 Street West and Dodd Boulevard; City Improvement Project 12 -02, pursuant to Minn. Stat. 429.011 to 429.111. The area proposed to be assessed for the improvements is as follows: The project will include property in that part of Sections 3 & 10 Township 114 Range 20, lying east of Interstate 35 within the City of Lakeville, Dakota County, Minnesota, and also being in subdivisions: Cedar Highlands 1 Cedar Highlands 2 Cedar Highlands 3 Cedar Highlands 4 Cedar Highlands 5th, Dodd Park, Donnay's College Park, Donnay's College Park 2 Donnay's Valley Park, Donnay's Valley Park 2 Donnay's Valley Park 3 Donnay's Valley Park • Donnay's Valley Park 5 Addition, and properties along Gerdine Path between 170 Street West and Dodd Boulevard. The estimated cost of the improvement is $8,636,000. Such persons as desire to be heard with reference to the proposed improvement will be heard at this meeting. DATED this 5 day of December 2011. CITY OF LAKEVILLE BY: Charlene Friedges, City Clerk December 20, 2011 RE: Notice of Public Hearing for the 2012 Street Improvement Project within portions of Cedar Highlands l , Cedar Highlands 2 Cedar Highlands 3 , Cedar Highlands 4 Cedar Highlands 5 Dodd Park, Donnay's College Park, Donnay's College Park 2nd, Donnay's Valley Park, Donnay's Valley Park 2 Donnay's Valley Park 3m, Donnay's Valley Park 4 Donnay's Valley Park 5 Addition, and properties along Gerdine Path between 170 Street West and Dodd Boulevard Dear Property Owner: This letter is to inform you that a Public Hearing will be held on Tuesday, January 3, 2012, ai 7 :00 P.M. in the Lakeville City Hall Council Chambers, 20195 Holyoke Avenue, for City Improvement Project 12 -02. The proposed roadway improvements will affect your property. Following public comment, the City Council will consider ordering the improvements. The estimated cost for the road reconstruction and utility improvements is $8,636,000. Of those total project costs, $1,236,000 is associated with water main replacement in the project area, and is proposed to be funded using City Utility Funds. The remaining $7,400,000 associated with surface and storm sewer improvements will be 60% funded by the City and 40% funded from assessments to the benefiting properties. A reasonable estimate of the cost of the assessment will be available at the hearing. The amount proposed to be assessed is as follows: A Neighborhood Meeting to discuss this project was previously held on September 22, 2011 at Parkview Elementary School. Please refer to the attached meeting minutes for additional information on this meeting. If you would like to comment on this project, please attend the meeting. Sincerely, CITY OF LAKEVILLE Enc. Chris Petree Operations and Maintenance Director $4,498.67 per single family unit City of Lakeville • 20195 Holyoke Ave. • Lakeville, MN 55044 952-9854400 • fax 952-985 -4499 • www.lakevillemn.gov • Southern gateway to the Twin Cities • Public Response for Project Pre- Neighborhood Meeting 'Phone Conversations 1 Response Project will be assessed. Assessment range will be presented at 9/22/11 neighborhood meeting. Project will be assessed. Assessment range will be presented at 9/22/11 neighborhood meeting. Advised final assessment amounts for 2011 project area were approx. $3,700, and that original assessment range presented to residents was $3,800- $4,200 /sf unit. Will mail resident meeting minutes. Advised resident the City's assessment policy assesses on a per unit basis, regardless of lot location. Answered residents general questions about access and timing. Indicated funds were from City's CIP, not ARRA. Will send meeting minutes to resident. LM for resident 9/14/11. Will send copy of meeting minutes. Identified preliminary project scope, access during construction and general information about the City's assessment policy. Advised resident I would include his comments in the public response log to be presented to the City Council. Chris Petree e- mailed the resident back to clarify that tonight's meeting was an informal neighborhood meeting, and not a public hearing. Mr. Petree also provided the resident with the location, date and time of the neighborhood meeting. Advised resident that his comments would be added to the log that is presented to the Council. Public Informational Meeting - 9122111 1 Response Advised resident all comments would be presented to the City Council. Advised resident all comments would be presented to the City Council. Comment 'Resident wanted to know if 2012 project would be assessed and what assessment amount would be. Resident wanted to know if 2012 project would be assessed and what assessment amount would be. Resident asked what assessments were for 2011 project. Resident cannot attend neighborhood meeting. Would like meeting minutes sent. Also concemed he will be assessed "twice" because he lives on a comer lot. He felt the streets in the area really needed the work, though. Resident cannot attend neighborhood meeting. Would like meeting minutes sent. Resident also had questions about access during construction, construction timelines and whether or not ARRA funds were being used to construct the project. Resident thought the streets definitely needed to be reconstructed. Resident can't make Neighborhood Mtg. Would like info that was presented. Resident had questions about assessments, access during construction, the scope of the improvements, and the timeline for construction. Resident didn't think street improvements in this area of town were critical at this point in time, especially in such a down economy. Resident thinks a street improvement project in this area could be pushed back a few years, but that any necessary water main or sanitary sewer repairs could be invested in now, as they are more necessary. Resident requested a copy of the meeting minutes from Public Works. Resident requested a copy of the meeting minutes from Public Works. Resident e- mailed City to inquire why there was no information regarding the public hearing for 2012 SIP. Resident was unable to attend meeting, but wanted to emphasize to the Council that he was "all for" the project, and understands the costs wit be assessed. The streets definitely need it. However, he feels a majority of the damage to the streets is done by the three waste haulers that make three trips each a week (for garbage, yard waste and recycling). This resident would like for the City to consider allowing only one waste - hauler to operate within the neighborhood. Comment "About every three years, my sewer drain backs up. Roto Rooter says it's beyond my property line into the streets where there are trees. Is there City draintile that extends out into the City sewer main? We may need to have new drain placed since tree roots may have damaged the existing tile. We also need a new drain at the intersection of Galena and 168th Court West. Water always collects here." Rear yard drainage issues - Installed sump and french drain system along property lines to keep water away from house. Would like draintile stubbed out from existing catch basin near driveway. Date Received 9/9/2011 IOZ /Z3 /6 l(OV /6 1 10Z/Z 1/6 (LOB/9R6 I. LOB/El/6 (OZ/61/6 9/21/2011 I 9/21/2011 lOZ /lZ/6 (OZ/U/6 Date Received 9/22/2011 1.1.0Z/Z7.16 Phone 952-432-0719 £L9YZ£YZ96 952431 -3286 952- 221 -2829 952-432-6538 952-891-8029 952-465-6844 ii Haw 952 - 891 -3095 Phone 952-4314060 952-432-3069 Resident Address 17105 Gage Avenue 17176 Gage Way 16830 Galena Avenue Rent PuepeD EgL91 16775 Gannon Avenue 17120 Franchise Way 17180 Foliage Avenue 16255 Gamer Avenue W 16205 Gamer Avenue S 7154 167th Ct. W. 6805 168th Ct. Resident Address 6865 168th Court 16931 Gannon Way 1- iegerigoM 4t1eN eweN ;Pepped # wail seel8 ugor Joe Doherty Ingrid Sampo James Siegle Lonnie Wolle Jim Keil Susan Reeve Susan Stein Rodger Geiger Keith Johnson Resident Name David Ames Randy Bachman i EN Ol i Chris Petree e-mail both documents to the resident as requested. Made note of drainage concerns to be investigated with final design. Answered general construction timeline questions and assessment information, but advised project is still in the feasibility phase. More detailed information will be made available if the project moves forward. Made note of the residents drainage concems, and will address with final design of the project. 'Chris Petree e- mailed copies of both requested documented to the resident. The resident understood the need for the project and the improvements adjacent to his property, and also had general questions regarding the assessments. (Forwarded inquiry onto Mr. Petree for discussion with the City's finance director. Dennis Feller spoke with the resident and answered his questions regarding the assessment term and interest rate. Chris Petree called the resident and spoke with her on the phone. He explained the assessment term, possible interest rates and the City's assessment policy. Mr Petree also confirmed that Ms. Sargenrs name and correct mailing address was Included on the preliminary assessment roll, and therefore the Notice was mailed out to her. Monica Hell e- mailed the resident that sidewalk replacement was proposed as a part of the 2012 Street Reconstruction Project. Ms. Heil indicated that she made note of this resident's location, and would evaluate the sidewalk adjacent to his property with final design of the project. Chris Petree answered all of the residents questions regarding the project timeline and scope. Comment Resident inquired as to whether or nor Gerdine Court was included in the 2012 Street Reconstruction Project Area Residents are concerned about vehicle speeds along Galena Avenue, plowing activities in their neighborhood (trails are sometimes plowed before streets), and North Creek drainage concems. Resident requested a copy of the Neighborhood Meeting Minutes and presentation materials. ( Resident spoke with Mark DuChene - has concerns about drainage in front of his property he would like investigated with the Street Improvement project. Resident had questions about proposed improvements, when construction might take place, staging of construction, and proposed assessment. Chris Petree spoke to resident. Resident had questions regarding the assessment term, interest rate, deferrals and early pay-off. Resident also indicated there were also drainage issues at the Intersection of 167th Street and Franchise Avenue, specifically in the southwest comer of the intersection. I Resident requested copies of the September 22, 2011 presentation slides and nainhhnrhnnei maMinn minutoe Resident called Chris Petree with questions about why he was being assessed for improvement along a street his property does not front on ( Gerdine Path). Mr. Petree explained that the first 100' of Garcia will be reconstructed and the water main will be replaced. Mr. Petree explained this segment was included In the 2012 SIP because of the high concentration of water main breaks in the area. Resident had questions about the annual increase he could expect to see in his taxes due to the special assessment. Resident contacted City Finance Director Feller with inquiries as to whether or not any other financing options for the proposed assessments were available. Mr. Hoover's interpretation of the Notice of Public Hearing Letter and Neighborhood Meeting Minutes was that the assessment was due within 30 -days and must be paid prior to the start of the project. Mr. Hoover wanted to know why the assessment was not going to be made payable over several year. Resident e- mailed Mayor Bellows regarding the Notice of Public Hearing letter that was mailed out to residents. Ms. Sargent indicated she did not receive a copy of the notice at her residence, but that neighbors she has spoken to indicated that the Public Hearing Notice and Neighborhood Meeting Minutes stated that the entire assessment amount was due in 30 -days. Resident plans to attend the Public Hearing on January 3rd with her neighbors. - Mr., Ketcher e- mailed the City's Streets Department with an inquiry as to whether or not sidewalk replacement was included as a part of the 2012 Street Reconstruction Project. Mr. Katcher reported that a portion of the sidewalk adjacent to his property holds water and creates an icing problem during the winter and early spring seasons. Resident contacted Chris Petree with general questions regarding project timeline and scope. Resident was generally supportive of the project. Follow -Up Enquires Commer Resident requested a copy of the Neighborhooe materials, as well as a meeting with City Staff. 1 LOZ/6Z /6 l LOZ/El./0l 1lOZ /6 /l1 (10Z/01/1. l I 11/28/2011 L 10Z / L l L0Z/ lZ2l 12/26/2011 12/23 via e-mail 12/27 via e-mail 12/29/2011 612 - 986 -6972 WN 952-432-1297 952 -997 -3454 'wooloemnxalep 651 - 339 -4717 I 952 -432 -1297 952 -431 -2992 612 - 616 -6788 612 - 799 -3689 6723 168th Street 16600 Franchise Way 16596 Franchise Avenue 16715 Franchise Avenue 16710 Franchise Avenue 16885 Garcia Way 1 16596 Franchise Avenue 17067 Gage Avenue 16548 Franchise Avenue 17095 Franchise Way 1660 Florin Avenue Deb Brist Guy Watkins Steven Erikson Dale Carlson 1 Debra Lewis uosID ueug I Steven Erikson Cecil Hoover Deb Sargent Kevin Ketcher Jeff Andrews m csr m v u, co n ,x, .:n o