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HomeMy WebLinkAboutItem 06.lDate: 3 January 2012 Item No. RENEWAL OF STANDARD ENGINEERING AGREEMENTS FOR 2012 Proposed Action Staff recommends adoption of the following motion: Move to approve the renewal of standard engineering agreements for 2012. Overview The City has existing standard engineering agreements with Barr Engineering Co. (Barr), Short Elliott Hendrickson Inc. (SEH), SRF Consulting Group, Inc. (SRF), Toitz, King, Duvall, Anderson and Assoc., Inc. (TKDA) and WSB & Assoc., Inc. (WSB). The agreements are renewed annually to reflect any adjustments in the consultants' rate schedules. The engineering agreements consist of two sections of work. Section 1 applies to engineering services for typical improvement projects. Under this section, payment for work is expressed as a percentage of construction cost based on a fee,curve recommended by the American Society of Civil Engineers. This section remains unchanged from last year. Section 2 applies to engineering services for special studies and construction services. Under this section. payment for work is at an hourly billing rate rather than a percentage of construction cost. Construction services such as surveying and inspection fall under this category. The hourly billing rate is a fixed multiplier times the hourly rate of the individual completing the work. All rate schedules will be effective January 1, 2012. Primary Issues to Consider • How do the 2012 and 2011 rate schedules compare? Barr's 2012 rates are the same as 2011. SRF and WSB's 2012 rates represent an increase of approximately 1.0% and 1.5% to their respective total rate schedules. SEH and TKDA's 2012 rates also increased. The rate increases account for cost of living increases and salary adjustments. Supporting information • 2012 Rate -Schedules Zech Johrason�-.,. Interim - &f ' y Engineer^ - ' Financial impact: Budgeted: Source: Related Documents (CIP, ERP, etc.): Financial impacts will be determined based on the engineering service provided Notes: and the billing rate of the individual completing the work. Financial impacts in 2012 may increase decrease or remain unchanged in comparison to 2011. resourceful. naturally. engineering and environmental consultants � BARR December 20, 2011 Zachary Johnson Acting City Engineer City of Lakeville 20195 Holyoke Avenue Lakeville, MN 55044 -0957 Re: Proposed Revised 2012 Billing Rates for work with the City of Lakeville under existing Agreement for Professional Services Dear Mr. Johnson: Enclosed are proposed 2012 Barr Engineering Company Schedule A Billing Rates and Schedule B Hourly Rates. The proposed 2012 schedules are the same as the 2009, 2010, and 2011 schedules. As always, we will continue to work to save engineering fees on projects for the City of Lakeville, to design projects that cost effectively meet the needs of the City, and to provide additional value on our involvement on issues that might affect the City. Wt look forward to the opportunity to work with the City in 2012. . Please contact me at (952) 832 -2781 if you require any additional information Sincerely, 4 oJ remer, . � nt LJKJymh Enclosures c: Dianne Quinnell, Engineering Administrative Assistant, City of Lakeville WABusiness tintsAWR \WRProjectsUL kevilteA20LI_Dec20_ Johnson _Ltr_proposed2012Bitfin €Rates.cloex Barr Engineering Co. 4700 West 77th Street, Suite 200, Minneapolis, MN 55435 952.832.2600 www.barr.com Barr Engineering Co. 2012 Billing Rates Schedule A Title Range Billing Rate Principal $100- $180 Project Manager $95 - $150 Project Engineer, P.E. $85 -$145 Geotechnical Engineer $85-$170 Civil Engineer $80- $140 Electrical Engineer $80 -$180 Environmental Engineer $90-$140 Mechanical Engineer $80 - $140 Limnologist $85 - $165 Biologist $85 - $120 Hydrogeologist $85-$155 Chemist $85-$140 Environmental Scientist $85 - $130 Technical Writer $80 - $110 Engineering Technician $75 -$105 Design Technician $80 -$130 GIS Specialist $70-$145 Clerical $70-$100 Mileage will be charged at the IRS- allowable rate per mile. All other costs incurred directly for the project will be billed at actual cost. Subcontractor costs will be surcharged 5 percent to cover liability insurance and administrative costs. W:ABusiness Units \WR \WRPiojects \LakevilleA2612 Billing Rates - Lakeville Schedules AandB.docx Barr Engineering Co. 2012 Hourly Rates Schedule B Title Range Billing Rate Principal $45.45 - $81.80 Project Manager $43.20 - $68.20 Project Engineer, P.E. $38.65 -$65.90 Geotechnical Engineer $38.65 -$77.30 Civil Engineer $36.35 -$63.65 Electrical Engineer $36.35 -$81.80 Environmental Engineer $40.90 -$63.65 Mechanical Engineer $36.35 - $63.65 Limnologist $38.65 - $75.00 Biologist $38.65 - $54.55 Hydrogeologist $38.65 - $70.45 Chemist $38.65 - $63.65 Environmental Scientist $38.65 - $59.10 Technical Writer $36.35 - $50.00 Engineering Technician $34.10 -$47.75 Design Technician $36.35 - $59.10 GIS Specialist $31.80 - $65.90 Clerical $31.80 - $45.45 Multiplier to be applied to the above rates to cover overhead costs is 2.2. Mileage will be charged at the IRS - allowable rate per mile. All other costs incurred directly for the project will be billed at actual cost. Subcontractor costs will be surcharged 5 percent to cover liability insurance and administrative costs. W:ABusiness Units \WR \WRProjects \LakevilleA2012 Billing Rates - Lakeville Schedules AandB.docx December 19, 2011 RE: City of Lakeville, Minnesota 2012 SEH Rate Table SEH No. LAKEV 113401 Mr. Zach Johnson Interim City Engineer City of Lakeville 20195 Holyoke Avenue Lakeville, MN 55044 -8339 Dear Mr. Johnson: Enclosed please find our updated Rate Schedule for 2012. The Rate Schedule shows the Classification descriptions and the corresponding Hourly Billable Cost Range broken down by discipline and level of experience. Many of the billing rates have incurred little or no increase in comparison to our 2011 Rate Schedule. SEH appreciates our continued service to yourself and the City of Lakeville in 2012. Douglas ms, PE Client Servl Manager I Sr. Professional Engineer dek Enclosure c: George Tourville, SEH s:VcoU \lakev \common \jolv�sont21911.docx Short Elliott Hendrickson inc., 3535 Vadnais Center Drive, St. Paul, MN 55110 -5196 SEH is an equal opportunity employer j www.sehinc.com 1 651.490.2000 1 800325.2055 1 651.490.2150 fax SEH Hourly Billable Rate Range Classification Billable Rate Office Staff Principal $135.00 - $199.00 Project Manager $100.00 - $199.00 Senior Project Specialist $105.00 - $199.00 Senior Project Engineer $124.00 - $189.00 Project Engineer $97.00 - $134.00 Staff Engineer $68.00 - $109.00 Senior Project Architect $108.00 - $154.00 Project Architect $100.00 - $116.00 Staff Architect $67.00 - $96.00 Senior Project Scientist $106.00 - $133.00 Project Scientist $73.00 - $93.00 Staff Scientist $60.00 - $80.00 Senior Project Planner $123.00 - $158.00 Project Plainer $80.00 - $107.00 Staff Planner $75.00 - $85.00 Project GIS Analyst $80.00 - $120.00 Lead Technician $93.00 - $138.00 Senior Technician $70.00 - $110.00 Technician $56.00 - $93.00 Word Processor $55.00 - $90.00 General Clerical $55.00 - $90.00 Graphic Designers $80.00 - $98.00 Field Staff Licensed Land Surveyor $94.00 - $117.00 Lead Project Representative $91.00 - $127.00 Sr. Project Representative $75.00 - $108.00 Project Representative $65.00 - $85.00 Survey Crew Chief $70.00 - $110.00 Survey Instrument Operator $55.00 - $65.00 The actual rate charged is dependent upon the hourly rate of the employee assigned to the project. The rates shown are subject to change. Effective: 7anua y 1, 2012 Expires: December 31, 2012 S E seh hourly billable rate range ®� ENGINEERS obi PL N N ERS [) E S IGNER$ Consulting Group, Inc. December 20, 2011 Mr. Zach Johnson, PE Assistant City Engineer CITY OF LAKEVILLE 20195 Holyoke Avenue West Lakeville. MN 55044-9177 SUBJECT: CONTRACT RENEWAL AND RANGE OF HOURLY RATES JANUARY 1, 2012 THROUGH DECEMBER 31, 2012 Dear Mr. Johnson: We have enclosed our proposed Range of Hourly Rates for 2012. The proposed rates represent an increase of approximately 1% overall. A certificate of insurance will be sent to you under separate cover as the old certificate expires. We would be pleased to continue providing services to the City of Lakeville and respectfully request renewal of our engineering contract. Thank you and should you have any questions, please feel free to contact us. Sincerely, SIZE CONSULTING GROU y I NC, es R. Dvorak, PE 6 Vice President JRD /sb Enclosure K. LSuppoillLetierr Miec2 011111 1 2 2 0_ LenerLakeville_Controa..docz www.srf cons ulting.coin One Carlson Parkwav North, Suite 150 I Minneapolis, MN 55447 -4443 1 763.475.0010 Fax: 763475.2429 An Equal Opportunity Employer CITY OF LAKEVILLE SRF CONSULTING GROUP, INC. RANGE OF HOURLY BILLING RATES JANUARY 2012 THROUGH DECEMBER 2012 RANGE OF RATES $ 134 - S 183 SENIOR ASSOCIATE $ 128 - $ 164 ASSOCIATE $ 110 - $ 147 GRADUATE $ 74 - $ 107 Landscape Designer $ 63 - S 107 Planner S 63 - S 107 TECHNICAL PRODUCTION The Range of Hourly Rates schedule Is subject to change annually. Direct project related expenses are billed at actual cost and mileage is reimbursed at a rate not to exceed the current allowable IRS rate for business miles. CADD /Field Technician. Princioal $ 80 - $ 118 CADD /Field Technician_ Senior S 70 - $ 96 SENIOR PROFESSIONAL A& WSB 3 xr:roc Engineering . Planning a Environmental . Construction November 21, 2011 Mr. Chris Petree City of Lakeville 20195 Holyoke Avenue Lakeville. M 55044 Re: WSB & Associates, Inc. 2012 Rate Schedule Dear Mr. Peirce: 701 Xenia Avenue South Suite 300 Minneapolis, MN 55416 Tel: 763- 541 -4800 Fax: 763 -541 -1700 WSB appreciates your confidence in us as a provider of engineering and related services. We value you as a client and are pleased to have an opportunity to present our 2012 rate schedule. In these challenging economic times. we are especially mindful of the care you must exercise in choosing service providers and we are committed to continually improving the services we deliver. What's Different This Year? In the attached rate schedule, you will notice the addition of expanded services and some changes in format. Simplified Billing Categories We have simplified our rate schedule by reducing the number of categories and using multiple billing rates for each primary category. Our normal practice of assigning one billing category to each staff member still stands — that category is dependent on that staff member's experience and expertise. Expanded Services We have not remained idle during these changing times and have made many staff and service area enhancements. While we have added experienced staff in each of our core service areas, we would like to highlight some new and specialized expertise we now offer: • WSB's new coring services team can obtain pavement cores to provide forensics of the existing pavement to improve our design and planning services. This will help us provide the best recommendations to you on pavement improvement projects. • We now offer Intelligent Transportation Services (ITS) through industry expert Janelle Borgen. • Our Geographic Information Systems (GIS) group now includes a web designer, allowing us to provide a web -based interface for many common GIS applications. f We have added Jem Hildebrand, a national expert in environmental compliance to our staff, which is critical as you manage your IvPDES permitting. Minneapolis a St. Cloud Equal Opportunity Employer Mr. Chris Petree November 21, 2011 Page 2 • We have added Kelsey Johnson, a community planner to provide municipal planning services and offer added perspective for infrastructure improvement projects. We welcome the opportunity to introduce you to these new key staff members and explore ways these service offerings can provide value to you. Increased Rates for Some Categories For the first time since 2008, we are proposing arate increase for 10 of the 17 categories on our 2011 rate schedule. This represents a very modest increase — the total increase to our 'rate schedule amounts to less than 1.5 %. and all individual rate increases are less than 4 %. We have also added seven new categories to our schedule. These new categories offer us the ability to make more modest adjustments to staff billing rates as they achieve career advancement. We are confident that you will find WSB's rates remain some of the lowest in the industry, while still including many overhead items such as mileage. Like you, WSB has diligently held rates over the past four years, while still providing benefits to our staff to stay competitive in the market. The rising prices of necessities such as fuel, health insurance. and overall business expenses have had an impact on all organizations. Our Commitment to You We place great importance on improving our service to save our clients money and have expanded our capabilities to provide better, more cost - effective service. Because we know you expect good service, innovation, and cost - consciousness, we have invested in new processes, equipment, and technology to lower your costs and to serve you better. We continue to work to improve the services we provide and welcome suggestions from our clients. Our IssueTracker software is one way we have become more efficient in working with our clients. We have expanded our WSB university to provide additional educational opportunities for your staff, developed an automated grant funding program, and improved our design and construction practices to keep our rates and overall construction costs down. We will continue to find ways to provide you with the very best services at the lowest overall price, because we are invested in helping you achieve your goals. Thank you again for the opportunity to serve you. I would be happy to answer any questions regarding our requested rate schedule changes. Please contact me anytime at 763 -541 -4800. Sincerely, b SB 2012 Rate Schedule Billing Rate /Hour Principal $137 Associate $ 128 Project Manager $107 I $1 14 1$121 Project Engineer $941$991S1071$1]41 $121 Graduate Engineer S791$84 I $89 Planner $72 Engineering Specialist $891$991$1071 $1 14 Engineering Technician $49 ! $56 $62 ($68 I $79 Scientist $56I $62 1 $68 Construction Observe $791$841$891 $94 1599 Coring Crew One- Person Crew $145 Two - Person Crew $220 Survey Crew One - Person Crew $110 Two - Person Crew $144 Three- Person Crew $168 Office Technician $331$62I$72 Costs associated with word processing, cell phones, reproduction of common correspondence and mailing are included In the above hourly rates. Vehicle mileage is normally included in our billing rates, but can be charged separately If specifically outlined by contract. Reimbursable expenses Include costs associated with plan, specification and report reproduction, permit fee, delivery cost, etc, Rate Schedule is adjusted annually. Each staff person Is assigned one billing rate that is commensurate with their experience and expertise. Multiple rates illustrate the varying levers of experience within each category , N O N rn rn N in S rn C r m ■■ Engineering . Planning . Environmental . Construction •E ■■ ■■ wsbeng.com wmww KDA W1 1011 a I 1 1110. "it. 444 Cedar Street, Suite 1500 Saint Paul, MN 55101 The right time. The right people. The right company. (651) 2924400 (651) 292 -0083 Fax www tkda.com December 19, 2011 Via Email Only: dquinnell @lakevillemn.gov Ms. Dianne Quinnell Engineering Administrative Assistant City of Lakeville 20195 Holyoke Avenue Lakeville, Minnesota 55044 Re: Engineering Agreement Renewal 2012 Rate Schedule City of Lakeville, Minnesota Dear Ms. Quinnell: In response to your request, TKDA is pleased to submit the enclosed 2012 Hourly Rates for the purpose of renewing our Engineering Agreement with the City. We appreciate the opportunity to be of service and look forward to assisting the City with professional services in 2012. Thank you for your confidence in us. If you have any questions or need additional information, please call me at (651) 221 -4674. Sincerely, Al��4 vz� Ronald S. Quanbeck, P.E. Project Manager RSQ:adh Enclosure An Employee Owned Company Promoting Affirmative Action and Equal Opportunity TOLTZ, KING, DUVALL. ANDERSON TKDA AND ASSOCIATES, INCORPORATED ENGINEERING ARCHITECTURE PLANNING SCHEDULE B 2012 HOURLY RATES OF PERSONNEL EMPLOYED ON WORK FOR CITY OF LAKEVILLE. MINNESOTA Municipal Services Division Emplovee Classification t RanLe of Hour1v Costs* Senior Registered Engineer $ 55.50 to $ 80.20 Registered Engineer S 35.10 to S 58.50 Graduate Engineer S 26.50 to $ 39.60 Senior Planner S 47.70 to S 60.40 Planner S 24.10 to S 39.20 Engineering Specialist II S 46.20 to S 54.00 Engineering Specialist I S 30.70 to $ 45.60 Technician III S 34.40 to $ 45.60 Technician lI S 21.70 to $ 34.70 Technician I % 14.40 to S 25.90 j Hourly billing rates for staff outside the Municipal Services Division will be calculated using their individual Hourly Cost rate, which may fall outside the ranges listed above. This typically would include specialty staff, i.e., electrical, structural, mechanical. When applicable, rates for such specialty services will be provided to the City. * Hourly Costs are as defined in Agreement paragraph 5.4.1 and shall be multiplied by a factor of 2.25 to arrive at hourly billing rates. Hourly costs and multiplier are subject to annual adjustments. Rates effective until December 31, 2012. Payments to ENGINEER for reimbursable expenses shall be made pursuant to Agreement paragraphs 5.13 and 5.4.2 except as noted below: 1. Local vehicle mileage and vehicle allowance costs are included in the hourly billing rates. 2. Construction observation services provided by Contract Employees shall be billed at the hourly billing rate of $90.00. Schedule SLV