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HomeMy WebLinkAboutItem 06.bCITY OF LAKEVILLE COUNCIL MEETING MINUTES JANUARY 3, 2012 Mayor Bellows called the meeting to order at 7:00 p.m. The pledge of allegiance to the flag was given. Also Present: Mayor Mark Bellows Council Member Matt Little Council Member Colleen LaBea Council Member Kerrin Swecke Council Member Laurie Rieb Elliott Knetsch, Assistant,City, Aft Steve Mielke, City Administrator Tom Vonhof, Police Chief David Olson, Community & Ecc Chris Petree, Public Works Direc Dennis Feller, Fir cant Director Steve Michaud, Parks '& Recrea Daryl Morey, Planning Director_ Charlepe Friedges, City Clerk Development Director h Minnesota Governor Mark Dayton, presented a (a Police Officers Jeff Hanson and Michelle Roberts s iri responding to a head -on collision in August is a `family friend of the victim, Chelsea Skog, who Skog and her family were present. the December Public Works Department monthly Consent Agenda Council Member LaBeau removed Item I from the consent agenda. 12.01 Motion was made by LaBeau, seconded by Rieb to approve the consent agenda items as follows: a. Claims for payment. CITY OF LAKEVILLE COUNCIL MEETING MINUTES JANUARY 3, 2012 Page 2 b. Minutes of the December 19, 2011 City Council meeting. C. Resolution No. 12 -01 accepting donations to the Parks & Recreation Department. d. Agreements with Noah Hoehn, The Wolfgang and Vecchione /Erdahl Duo for performances at the Lakeville Area Arts Center. e. Designation of the Dakota County Tribune as the official City newspaper for 2012. f. Resolution No. 12 -02 vacating Q- pthlic drainage and utjlity easement for ConAgra Foods, 2132� Hamburg Avenue.""" g. Ordinance No. 885 amending Title 1C Ordinance No. 886 amending Title and Summary Ordinance 885-886 for h. Set a special Council at 5:30 p.m. i. Renewal of tree trimn j. Final acceptance of Ridge 3rd Additions` k..' Resolution Transporta 1� , (Removed Roll call Was take Item 61-Stand aw • Lakeville City Code, • Lakeville City Code, January 17, 2012, and removal licenses for 2012. public utility and street improvements in Quail 12<03 supporting the Dakota County 2012 -2016 Capital Improvement Program (CIP). consent agenda.) n the motion. Ayes, unanimous. Engineering Agreements for 2012 Council Member LaBeau stated she did not support the proposed rate increases that several of the engineering companies are proposing. Mr. Petree explained what these standard engineering agreements are used for. He pointed out that the proposed fee schedules are used primarily for unanticipated, unplanned projects which rarely occur. These CITY OF LAKEVILLE COUNCIL MEETING MINUTES JANUARY 3, 2012 Page 3 projects are considered too small to go through an RFP process. Having an engineering consultant pool allows the City to have those specialized services available if needed. He further indicated that the proposed rates are not exclusive to Lakeville. 12.02 Motion was made by Rieb, seconded by Swecker to approve standard engineering agreements with Barr Engineering Co., Short Elliott Hendrickson, Inc., SRF Consulting Group, Inc., Toltz,i(irg Duvall Anderson and Associates, Inc. and WSB & Associates, Inc, f 012. Roll call was taken on the motion. Ayes, Nay, LaBeau. Item 7 - Street Reconstruction Project Mayor Bellows opened the public hearing reconstruction project. The Cify,Cierk atte published and mailed. Mr. Petree introduced Monica Heil of brief overview of theproiect. who provided a Mayor Bellows, opened the hearing to questions and comments from the audience. He)explained jhat he would entertain a limited number of comments andquestibhs, ask staff to'tespond, and then continue with comments and >bert Palmer,'76670 Galaxie Way pposed the project due 10 the current economy. Frdd 166fl Galaxie Way Concerned abou " ". utting down Galaxie for water, safety and access. John Carter, 17055 Gannon Way Questioned monetary value attached to the project prior to taking bids. Little, Rieb. proposed 2012 street legal notices being duly Cecil Hoover, 17067 Gage Avenue Questioned why tax dollars were not set aside for street improvements and why the assessment includes interest. CITY OF LAKEVILLE COUNCIL MEETING MINUTES JANUARY 3, 2012 Page 4 Eric Mclnroy, 165 25 Frazer Way Asked if interest will be fixed or adjustable. Carolyn Curtin, 7030 168th Street W. Questioned the affect this project will have on the creek at 168th Street and Gannon, also concerned about access in and out of her property. Mr. Petree explained that nearly 30% of the city's rodds are deteriorating beyond maintenance repair, and the Valley Park area is one of the worst areas of the city. Mr. Feller explained the City's assessment# policy, which provides that the City pays 60% of the construction cost and 40% is assess edto the benefiting property owners. The assessments are spread over 20 year period of a fixed interest rate. Interest is estimated at between four and seven percent; however, the actual interest rate will not be known until the City receives bids for the sale of general obligation improvement bonds. He stated the assessm6hts'will be levied in May after the assessment hearing, and the first payment is collected with property taxes payable 2013. The assessment is estimated a# $405 for the first year and drops to approximately $200 by the finch year. He explained that fhe City will receive bids for the project in April. The assessment will be adjusted accordingly, bbsed on the bid results. u T1iff�- IT to at Lakeville's policy is to hold the assessment ng with, construction so that there is certainty on the assessment amount. Mr. Petree statec while the project services. Where will beset up. Th enhancernents t+ Gannon, as well e Cityintends to maintain access to all properties .ender construction, for residents as well as emergency fer main is being replaced, temporary water systems >ity is considering, as part of this project, e drainage channel in the area of 168th Street and replacement of the bridge. Brian Olson, 16885 Garcia Way Questioned his assessment amount. Lisa Watkins, 16600 Franchise Avenue Asked why property owners cannot be given more than 30 days to prepay their assessment interest free. CITY OF LAKEVILLE COUNCIL MEETING MINUTES JANUARY 3, 2012 Page 5 Steve Sargent, 16548 Franchise Questioned money spent on LED lighting retrofit; how much land has been given to builders by the City? Greg Wyatt, 16627 Galaxie Way Asked if Galaxie Way is a part of the 2012 project. Karen Torrez, 6570 - 168 Street Inquired about warranty on construction; storm drains? Deb Sargent, 16548 Franchise Avenue,,;." Asked for specific information on proposed u City arrived at the cost and how much wds,ca Mr. Feller explained that the City's current ass benefiting property owners pay ttleir,share of interest. Minnesota Statutes allow p�y o within 30 days after the assessment is levied' after that period. ", plans to reposition €provements, how the d for the 2008 oroiect. t policy states that ject cost with r prepay interest free will begin to accrue Mr. Feller stated the City has given no land to builders. Mr. Petree encouragedresidents to bfing any storm drainage concerns to the staff's attention so that they can be addressed with this project. Heil stated there is a two year warranty on utilities and a one year , anty on streets which is standard in all communities. There is also a percent retainage on the project. In addition, the contractor is fired to submit performance and payment bonds. Mr. Petree explained that the Department of Energy was very specific on what the Energy Efficiency and Conservation Block Grant funds could be used for. They could not be used for street improvements. The City was able to use these funds for necessary lighting retrofits, saving taxpayer dollars. Mr. Mielke stated the 2008 street project was assessed based on the current assessment policy, which was established in 2005. CITY OF LAKEVILLE COUNCIL MEETING MINUTES JANUARY 3, 2012 Page 6 Lisa Watkins, 16600 Franchise Avenue Expressed concern that construction may cause damage to her new driveway. Becky Hoyne, 17110 Franchise Way Asked why Dodd Park is being included Linda Reis, 17068 Forfar Court Asked why Dodd Park is being included. Eric Mcinroy, 16525 Frazer Way Asked if there are any grants availa for the i 5miect. Clint Kragenbring, 16549 Franchise Avenue Stated streets do need to be fixed; however, achy were the property owners to the north assessed less when that street project was completed in 2008? Ms. Heil explained the reclamation street from the base up. She expidi concrete curb and dWter, limitedsi replacement..Transportation grant' did not qualify. However, the bridg State bridge banding.� -, r" Dcess which involves rebuilding the d that the 2008 project had iess ,walk and no storm sewer nds were pursued, but this project replacement could qualify through Petree explained that while some streets are older than others, the re Valley Park area is part of a four year improvement plan. Heil explained that any changes to existing curb and gutter or Wways will be replaced with in -kind materials. Kay Bugtip, 16820IFoliage Avenue Opposed #o prt #ect costs. Cindy Jenneke, 7128 168th Street W. Questioned the bidding process. Steve Sargent, 16548 Franchise Avenue Questioned the reclamation process. CITY OF LAKEVILLE COUNCIL MEETING MINUTES JANUARY 3, 2012 Page 7 Chad Phillip, 16908 Gannon Way Supports the project; asked if sanitary sewer will be replaced. Mr. Petree stated the sanitary sewer system in this area has been televised and is in good condition. Brian Koher, 17105 Franchise Way Asked if there are any plans for deceleration Foliage Avenue. Carolyn Curtin, 7030 168th Street W. Asked how this project will affect property values. replaced if damaged or removed? Ron Brist, 6723 168th Street W. Asked if his water shut -off will be relocated. While changes in traffic confi Mielke stated the City will ask deceleration lanes on gran& Mr. Petree ext and contracts to landscapin way. tructure in at storm ermain r with the 1 systems, w Franchise Way and trees or gardens be a part of this project, Mr. o ,consider construction of ment. He indicated that the staff y owners to limit any destruction at are located in the right of re`is a general agreement that the public of a home has a positive impact on property values. e Avenue on Franchise is poor. John Carter;, 17055 Gannon Way Spoke in favor of the project; however, why was no money set aside? Also noted a difference in City of Eagan assessments for street improvements. Mr. Mielke explained that some cities assess the cost of normal maintenance, such as sealcoating and overlays. Lakeville has chosen, CITY OF LAKEVILLE COUNCIL MEETING MINUTES JANUARY 3, 2012 Page 8 through its policies, to not assess for those costs. There are cities which do not assess at all, resulting in a higher tax rate. 12.03 Motion was made by Rieb, seconded by Little to close the public hearing. Roll call was taken on the motion. Ayes, unanimous. Council Member Little expressed his support for the,project and the City's assessment policy. Council Member LaBeau pointed out that the current condition of the streets in Valley Park is a deterrent to prospective home`buyers. Mayor Bellows stated that while the Council members are aware of the declining market and economic realities that residents are facing°, they also recognize that Lakeville is an aging city,'and these tough choices need to be made. 12.04 Motion was made by Little se No. 12 -04 ordering the 2012 s the preparation of ptans and Roll call was taken on Item 8 - Appointment 12.05 Motion was made by Member Rieb ds Actir Roll call was taken•on the Unfinished business None New business. None unanimous. rove Resolution and authorizing seconded by LaBeau to appoint Council for 2012. n. Ayes, unanimous. Announcements: Next regular City Council meeting, January 17, 2012 Mayor Bellows adjourned the meeting at 9:36 pm. Respectfully submitted,