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Home My WebLink AboutItem 06.hFebruary 6, 2012 Proposed Action Staff recommends adoption of the following motion: Move to Approve Contract with Rent -N -Save Portable Services to provide and service portable restrooms. Overview City staff has recently requested quotes for providing and servicing portable restrooms at park locations for two years (April 1, 2012 — March 31, 2014) along with the option to extend the contract additional years under the same conditions. Four licensed vendors were provided with a Quote package. The following three submitted quotes based on cost per month with once per week cleaning and providing hand sanitizers. Company 2012 -2014 Rent -N -Save Portable Services $46.50 On Site Sanitation $47.00 Biffs, Inc. $60.00 Primary Issues to Consider m Is Rent -N -Save Portable Services a reputable company? Rent -N -Save has provided quality portable restroom service for the City of Lakeville over the past eight years. Supporting Information Sk ttruse rk`Kruse Parks Supervisor ZMOre morai PORTABLE RESTROOM SERVICE CONTRACT WITH RENT -N -SAVE PORTABLE SERVICES Item No. A 2012 -2014 Portable Restroom Quotes o Agreement between the City of Lakeville and Rent -N -Save Portable Services Financial Impact: $17,451.001YR Budgeted: YIN Y Source: Park Maint. Gen Fund Related Documents (CIP, ERP, etc.): Notes: C;AONTRACT TO PROVH AHD i S i iC PO RTl z f S TR (( L - 17 AGRE ME T made this 6 day of February, 2012, between the CITY OF LAIKEVILLE, a Minnesota municipal corporation ( "City "), and RENT-i1! -SAVE, a corporation organized and existing under the laws of the State of Minnesota ( "Contractor "). l COMSDEIRATIION OF THE MUTUAL L UNDEd T AC IN S HEREON COG1) 11 aiV ED, THE- PARTIES AGREE AS FOLLOWS: 1. OBLIGATIONS OF THE CONTRACTOR. The Contractor shall provide and service portable restrooms in accordance with this Contract and Quote dated January 5, 2012 attached as Exhibit A. 2. OBLIGATIONS OF THE CITY. The City shall pay the Contractor in accordance with the Quote. 3. ASSIGNMENT. Neither party may assign, sublet or transfer any interest or obligation in this Contract without the prior written consent of the other party, and then only upon such terms and conditions as both parties may agree to and set forth in writing. 4. TIME OF PERFORMANCE. The Contractor shall complete its obligations from April 1, 2012 thru March 31, 2014. The City reserves the right to extend the Contract for additional years under the initial conditions of the two -year Contract. 5, PAYMENT, The City will pay the Contractor within forty -five (45) days of receiving an invoice for work performed. 6. PROMPT PAYMENT TO SUBCONTRACTORS. Pursuant to Minnesota Statute 471.25, Subdivision 4a, the Contractor must pay any subcontractor within ten (10) days of the Contractor' s receipt of payment from the City for undisputed services provided by the subcontractor. The Contractor must pay interest of one and one -half percent (1 %2 %) per month or any part of a month to subcontractor an any undisputed amount not paid on time to the subcontractor. The minimum monthly interest penalty payment for an unpaid balance of $ 100.00 or more is $ 10.00. For an unpaid balance of less than $ 1 00.00, the Contractor shall pay the actual penalty due to the subcontractor. A subcontractor who prevails in a civil action to collect interest penalties from the Contractor shall be awarded its costs and disbursements, including attorney' s fees, incurred in bringing the action. 7. WORKER' S COMPENSATION. The Contractor shall obtain and maintain for the duration of this Contract, statutory Worker' s Compensation insurance and Employer' s Liability Insurance as required under the laws of the State of Minnesota. S. COMPREHENSIVE GENERAL LIABILITY. Contractor shall obtain the following minimum insurance coverage and maintain it at all times throughout the life of the Contract, with the City included as an additional name insured. The Contractor shell furnish the City a Certificate of Insurance satisfactory to the City evidencing the required coverage: Bodily Injury: Contractual Liability (identifying the Contract): Bodily Injury: 9. DATA PRACTICES /RECORDS. $2,000,000 each occurrence $2,000,000 aggregate, products and completed operations. Property Damage: *2,000,000 each occurrence *2,000,000 aggregate $2,000,000 each occurrence Property Damage: $2,000,000 each occurrence $2,000,000 aggregate Personal Injury, with Employment Exclusion deleted: $2,000,000 aggregate Comprehensive Automobile Liability (owned, non - owned, hired): Bodily Injury: $2,000,000 each occurrence $2,000,000 each accident Property Damage: $2,000,000 each occurrence A. All data created, collected, received, maintained or disseminated for any purpose in the course of this Contract is governed by the Minnesota Government Data Practices Act, Minn. Stat. Ch. 13, any other applicable state statute, or any state rules adopted to implement the act, as well as federal regulations on data privacy. B. Al! books, records, documents and accounting procedures and practices of the Contractor and its subcontractors, if any, relative to this Contract are subject to examination by the City. 2 10. Il\ DEM iTY. The Contractor agrees to indemnify and hold the City harmless from any claim made by third parties as a result of the services performed by it. In addition, the Contractor shall reimburse the City for any cost of reasonable attorney's fees it may incur as a result of any such claims. 11. WAIVED. In the particular event that either party shall at any time or tunes waive any breach of this Corrtract by the other, such vvaiver shall not constitute a waiver of any other or any succeeding breach of this Contract by either party, whether of the same or any other covenant, condition or obligation. 12. GOVERNING LAW. The laws of the State of Minnesota govern the interpretation of this Contract. 13. SEVERA ILITY. If any provision, term or condition of this Contract is found to be or become unenforceable or invalid, it shall not effect the remaining provisions, terms and conditions of this Contract, unless such invalid or unenforceable provision, term or condition renders this Contract impossible to perform. Such remaining terms and conditions of the Contract shall continue in full force and effect and shall continue to operate as the parties" entire contract. 14. ENTIRE AGREEMENT. This Contract represents the entire agreement of the parties and is a final, complete and all inclusive statement of the terms thereof, and supersedes and terminates any prior agreernent(s), understandings or written or verbal representations made between the parties with respect thereto. BY: (An authorized signature) CITY OF LAKEVILLE 3 BY: Marl( Bellows, Mayor Charlene Friedges, City Cleric Mark, City of Lakeville Attn: Mark Kruse, Parks Supervisor 20195 Holyoke Avenue Lakeville, MN 55044 Thanks for the opportunity to give you a bid on the portable rest rooms in your city. We hope that we are able to work with you again for 2 more years Re: Pricing for two year contract starting 4/1/12 — 3/31/14 on portable rest rooms No gin is too forge O1 tOO Sragt — W€ IhPDdt0 the in Austin 507 - 433 -9172 866- 335 -0033 �? Rent `N' Save 1. Regular portable rest rooms with lx a week service (Monthly rate is prorated after first month charge 2. 2x a week service for regular units 3. ADA Handicap portable rest rooms with lx a week service 4. 2x a week service for ADA units 5. All units are equipped with hand sanitizers 6. Delivery and pick up charges of all units 7. Servicing of units each week includes: Pumping of unit, restocking tank with chemicals, restocking toilet paper, power washing /wiping down unit, urinal cake replaced in urinal, sign service sticker 8. We stake and or chain all units as soon as the ground is thawed @ N/C 9. Damage Wavier per unit per month (regular units) Included in cost Damage Wavier per unit per month (ADA units) Included in cost 10. Cost to replace a burned unit Total loss $500.00 (This is not applicable as the damage wavier is included) Repairs can be done to units at our cost 1 1 . Special cleaning of units (1 or 2 units only — flat fee) $25.00 per service Special cleaning of units (3 or more) $12.50 per unit 12. Special event pricing for regular units Same pricing as above 13. Graffiti removal N/C Repairs will be done to units at our cost. (We will replace with another unit and do repairs at our site) Faribault 507 - 334 -8440 800 -657 -4886 504 Wilson Ave. Faribauli, MN 55021 Portable Services 1/5/2012 $46.50 per unit per month on both regular and ADA units) $12.50 per unit $95.00 per unit per month $12.50 per unit No additional charge N/C Mankato Northfield Owatonna Twin Cities 800 -657 -4886 507- 645 -4958 507 -455 -0000 651- 452 -7804 866- 443 -0044 866 -966 -0066 Waseca 507 -835 -5055 866 -446 -0044 Sincerely, 14. All servicing can be done on the days requested by the City of Lakeville 15. Delivery and pick up of units can be done within 24 hours as we are through and or in Lakeville several days a week. (Delivery and pickups are at No Charge) We have also enclosed a copy of our MPCA registration that you have requested. Again, thanks for the opportunity to continue to do business with your city. We look forward to hearing from you. Please call or e -mail with any questions or concerns that you might have. 1 will be out of town from 117 — 1/12/2012 but be checking e -mail and have my cell phone 507 -210 -1721. Rent `N' Save Portable Services ,Yo gotherilag is too [Prgi or too snagUU — We hpiDd1e them U Leah Budde Rent N' Save Portable Services Austin Faribault Mankato Northfield Owatonna Twin Cities Waseca 507- 433 -9172 507 -334 -8440 800- 657 -4886 507 - 645 - 4958 507- 455 -0000 651 - 452 -7804 507- 835 -5055 866 -335 -0033 800- 657 -4886 866 -443 -0044 866- 966 -0066 866- 446 -0044 504 Wilson Ave. Faribault. MN 55021 Portable Restroom Units Regular unit - Once per week service $ 47.00 Regular unit - Second Service per week $ 42.00 Handicap accessible unit - Once per week service $ 150.00 Handicap accessible unit - Second service per week $ 80.00 Other charges Delivery and pickup (one time charge) No Charge Disposal fee No Charge ** Winter service charge ** No Charge Optional items (Monthly or Special Event) Extra service $ 20.00 Hand Sanitizer No Charge Damage waiver $ 8.00 Stake or Chain No Charge Special Event Units Regular Unit $ 47.00 Handicap Unit $ 150.00 Hand Wash Station $ 47.00 1iSite ■ 95 Woodlynn Avenue St. Paul, fV1N 55117 1101s/St. Paul: 651-429-3781 1- 800 -210 -0407 wv, rd.onsites<anitation.com Rochester: 507-282-8407 vJt l'`u �Wl' a t �( Fh lke? 15 °fFt�}'s �!?1F7" I'w%A ua �? C0'0 l�'A� °3'°H ° 'p January 4, 2012 City of Lakeville 20195 Holyoke Avenue Lakeville MN 55044 Attn: Mark Kruse I would like to thank you for allowing On Site Sanitation the opportunity to provide portable restroom pricing for the 2012 and 2013 seasons. On Site Sanitation is certified S /WBE, TGED and DBE. On Site has been providing clean portable restrooms throughout Minnesota since 1989. We have a dedicated staff of long term employees who strive for excellence in serving our customers. On Site is currently servicing Lakeville on Mondays and Thursdays. On Site can operate and fulfill requests within a 24 hour time period. On Site will remove graffiti during the scheduled weekly service, unless the unit needs to be switched out, H srs aay minimu wui oe cnargeo for alr rental units. Rental units and service will be billed in arrears on a 28 day billing cycle and all applicable taxes /surcharges will be applied. On Site Sanitation will guarantee the portable restroom prices listed above through March 31 2014. If you have any further questions regarding portable restrooms or the services we provide please feel free to contact me at 651- 429 -3781 or christine @onsitesanitation.com Thank you Christine Du Customer Acceptance: Signature Monthly Rental /Service Restroom Rates (28 Day Billing Cycle) Per Unit Regular Unit w/ Weekly Service $60.00* Second weekly service for reg unit (additional) $56.00 ADA Unit w/Weekly Service $136.00* Second weekly service for ADA unit (additional) $56.00 Tip over /special response service $15 /wkdy $20 /wkend Hand Sanitizer (optional) Included Disinfectant application Included Pick Up/Delivery (one time charge) $15/$15 Included Damage Waiver (optional -no deductible) Included Staking of units Included Fatale ,I www.biffsinc.com itoli•oH Services w.biffsbuxes.com City Of Lakeville Lakeville, Mn 55044 Attn: Mark Kruse Re: 2012 -2014 Season Rates. 13&R F'1T1EW i kk.7T rr'Y Thank you for the opportunity to quote portable restrooms for the City of Lakeville. We know you will be satisfied with our prompt and reliable services. Here are some of the benefits you receive by choosing Biffs: • We offer around -the clock, 7 days a week personal service. • All service trucks are equipped with GPS systems to confirm each stop. • All drivers are connected to the Nextel Communications Network. • A full -time quality assurance person routinely evaluates and reports every driver's performance. He can be called upon to evaluate any of your sites at your request. • Since we provide service in all four quadrants of the Twin Cities each day of the week, you will receive prompt and reliable service with Biffs, Inc. • We are a certified (American Indian Owned) Minority Business Enterprise. • Biffs Incorporated and Biffs Boxes are members of the Builders Club (four club points per $10.00). *includes fuel surcharge and disposal fees, does not include sales tax. * *covers repairs & replacement cost of stolen/burned /or severely damaged units. Regs 5650 Phone 952 403 1221 Fax 952 403 1220 Tol Free 600.642 3246 8610 Hansen Ave hakopee MN 55379 Equal Opporluxily Employer 1/13/12 Please feel free to visit our website www.biffsinc.com for additional equipment and references. If you need further information regarding any of our services, please feel free to contact me anytime. 1 look forward to following up with you. Biffs' Inc. will guarantee the above pricing for a period of two years with this document signed below. Thank You, Jeff Foley Signed: Sales Representative Mark Kruse Cell- 612- 432 -5405 Fax -952- 403 -1220 jeffRy biffsinc.con1 Date: / 1 Special Event Rates (28 Day Billing Cycle) Per Unit Regular Unit w/ Weekly Service $45.00 ADA Unit w/Weekly Service $136.00 Sink station $36.00 Tip over /special response service $15 /wkdy $20 /wkend Hand Sanitizer (optional) Included Pick Up/Delivery (one time charge) $151$15 Included Damage Waiver (optional -no deductible) Included City Of Lakeville Lakeville, Mn 55044 Attn: Mark Kruse Re: Special Event Rates BOXES J oQ ff send tipl�. Sbp e5 rr includes fuel surcharge and disposal fees, does not include sales tax. Phase 952 403 1221 Fax 952 493 1220 - roll Free 600 942 3246 6610 Hansen Ave Shakopee MN 55379 Equal Opportunity Employer 1/13/12 Thank you for the opportunity to quote portable restrooms for the City of Lakeville Special Events. We know you will be satisfied with our prompt and reliable services. Here are some of the benefits you receive by choosing Biffs: • We offer around -the clock, 7 days a week personal service. • All service trucks are equipped with GPS systems to confirm each stop. • All drivers are connected to the Nextel Communications Network. • A full -time quality assurance person routinely evaluates and reports every driver's performance. He can be called upon to evaluate any of your sites at your request. • Since we provide service in all four quadrants of the Twin Cities each day of the week, you will receive prompt and reliable service with Biffs, Inc. • We are a certified (American Indian Owned) Minority Business Enterprise. • Biffs Incorporated and Biffs Boxes are members of the Builders Club (four club points per $10.00). * *covers repairs & replacement cost of stolen/burned/or severely damaged units. Regs $650 Please feel free to visit our website www.biffsinc.com for additional equipment and references. If you need further information regarding any of our services, please feel free to contact me anytime. I look forward to following up with you. Biffs' Inc. will guarantee the above pricing for a period of two years with this document signed below. Thank You, Jeff Foley Sales Representative CeII- 612 - 432 -5405 Fax - 952 -403 -1220 jeff17a biffsinc.com Signed: Mark Kruse Date: / /