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HomeMy WebLinkAboutItem 06.hDate: 19 March 2012 Item No. Notes: Proposed Action Staff recommends adoption of the following motion: Move to award the contract for 2012 Miscellaneous Roadway Repairs and Overlays, City Improvement Project No. 12 -01, to Northwest Asphalt, Inc., with a bid in the amount of $1,076,578.27. Overview At its February 21, 2012 meeting, the Lakeville City Council approved plans and specifications for City Improvement Project 12 -01. On Tuesday, March 13, 2012 at 2 :00 p.m. the City received five bids for City Improvement Project 12 -01. The bids ranged from a low bid of $1,076,578.27 submitted by Northwest Asphalt, Inc. to a high bid of $1 ,594.866.55. With the bid well below the Engineer's Estimate of $1,268,568.20, staff is recommending award of contract to Northwest Asphalt, Inc. Primary Issues to Consider • Could the City postpone the roadway repairs? Delay in maintenance of the roadways will accelerate the deterioration and possibly result in increased repair costs in the future. Supporting Information • Bid Tabulation • Bid Abstract • February 21, 2012 City Council Agenda Memo RECEIVE BIDS AND AWARD CONTRACT 2012 Miscellaneous Roadway Repairs and Overlays City Improvement Project 12 -01 Zac h' Johhnkon Interim-City Engineer "° Financial Impact: $1,076,578.27 Budgeted: Yes Source: Pavement Management Fund Trail Improvement Fund Related Documents (CIP, ERP, etc.): 2012 -2016 Capital Improvement Plan CITY OF LAKEVILLE RESOLUTION NO. RESOLUTION AWARDING CONTRACT FOR 2012 MISCELLANEOUS ROADWAY REPAIRS AND OVERLAYS City Improvement Project 12 -01 WHEREAS, the City of Lakeville received sealed bids on Tuesday, March 13, 2012 for 2012 Miscellaneous Roadway Repairs and Overlays, City Improvement Project No. 12 -01; and WHEREAS, the lowest responsible bid was from Northwest Asphalt, Inc. NOW, THEREFORE, LET IT BE RESOLVED by the City Council of the City of Lakeville, Minnesota: That the City Council hereby awards the contract to the lowest responsible bidder that meets all the bid requirements, Northwest Asphalt, Inc., with a bid in the amount of $1,076,578.27. The construction is proposed to be completed as specified in the contract documents. APPROVED AND ADOPTED this 19th day of March, 2012. ATTEST: Charlene Friedges, City Clerk Bv: CITY OF LAKEVILLE Mark Bellows, Mayor CONTRACTOR BID BOND (5 %) TOTAL BASE BID BITUMINOUS ROADWAYS, INC. "V $ 1,594,866.55 FPI PAVING CONTRACTORS, INC. $ 1,462,560.91 GMH ASPHALT CORPORATION $ 1,146,323.27 McNAMARA CONTRACTING, INC. V $ 1,090,555.87 NORTHWEST ASPHALT, INC. $ 1,076,578.27 ENGINEER'S ESTIMATE: $1,268,568.20 I hereby certify that this is a true and correct tabulation of the bids as received on: Tuesday, Marchl3, 2012 at 2:00 P.M. DATE BIDS OPENED: TUESDAY, MARCH 13, 2012 AT 2:00 P.M. 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Overview in accordance with the City's Pavement Management Program and the 2012 -2016 Capital improvement Plan, the Engineering Department has completed Plans and Specifications for the above- referenced improvements. City Project 12 -01 consists of miscellaneous roadway repairs (patching) and the mill and overlay of the following collector roadways; 170 St. (Pilot Knob Rd. to Eagleview Dr.), Flagstaff Ave. (175 St. to south city limits), 175th St. (Highview Ave, to Dodd Blvd.) and 1pava Ave. (Kenwood Tr. to 202 SL). The reconstruction of the North Park trail (lpava Ave, to Hollyhock Ave.) and 165 St. trail (Ipava Ave. to Hudson Ave. — south side) is also included. The cost of the miscellaneous roadway repairs and overlays is estimated at $1,064,782; the 2012 Pavement Management Fund budget provided $1,071,990.00. The cost of reconstructing the North Park trail and 165 St. trail is estimated at $203,786. The Parks and Recreation Department has budgeted for the trail improvements separately. A copy of the Plans are on file and available for review in the Engineering Department. If bids are above the estimate, areas of roadway repair can be deleted from the contract to keep the project within budget. Attached is a resolution approving the final Plans and Specifications and the Notice to Bidders. Advertisement will occur in the Construction Bulletin on February 27 and March 5, 2012 and in the Dakota County Tribune on February 23, 2012. Primary Issues to Consider • Are the plans and specifications prepared consistent with City Standards? The plans and specifications are consistent with City Standards. Supporting Information • Notice to Bidders • Engineer's Estimate Zachary V. Johnson Interim City Engineer Financial Impact: $1,064,782 Budgeted: Yes Source: Pavement Management Fund Trail Improvement Fund Related Documents (CIP, ERP, etc.): 2012 -2016 Capital Improvement Plan Notes: