HomeMy WebLinkAboutItem 06.eDate: 2 April 2012 Item No.
APPROVE COST -SHARE CONTRACT WITH DAKOTA COUNTY SOIL AND WATER
CONSERVATION DISTRICT TO INSTALL NORTH PARK RAINGARDEN RETROFIT
Proposed Action
Move to approve Cost -Share Contract, and Operations and Maintenance Plan with Dakota County Soil
and Water Conservation District (DCSWCD) for the retrofit of a raingarden in North Park.
Overview
Under current conditions, stormwater runoff from the 2.96 acre parking lot at North Park is collected in
the storm sewer system and discharged without any treatment to the headwaters of North Creek, a
tributary to the Vermillion River. The project includes the installation of a 2,000 square foot raingarden.
Through the modification of a catch basin, the project will capture stormwater runoff from
approximately 90% of the parking lot and direct runoff to the raingarden. The installation of a
raingarden is estimated to reduce stormwater runoff volume and pollutants by approximately 60 %.
The project is located in a high visibility area of the park and will serve as a water quality demonstration
project. Installation of the project will be done primarily by a contractor, but components of the project
will involve community members. The Lakeville Rotary Club will be contributing some funding for the
project and Rotary members will assist in the planting of the raingarden.
The total estimated cost of the project is $37,347.35. The grant is a 35/65 percent cost share grant
where the City's contribution will consist of in -kind services for design assistance, construction
administration, hauling of mulch and approximately $1,185. The land value is also included as part of
the city's match. The Lakeville Rotary Club has also committed $1,000 for the purchase of the plants
in the raingarden. The remaining cost of the project ($24,275.78) will be paid by the DCSWCD.
Primary Issues to Consider
• Who is responsible for maintaining the raingarden? The grant requires the City to maintain the
raingarden for a minimum of ten years. The raingarden has been designed so that maintenance
costs are minimized in the future with the used of sumps and pretreatment areas as well as
plantings that are designed to reduce the amount of weeding that is required.
Supporting Information
• North Park Stormwater Retrofit Factsheet.
• Dakota County Soil and Water Conservation District Urban Cost Share Program Contract.
McKenzie ' afferty
Environmental Resources Manager
Financial Impact: $1,185 Budgeted: Yes Source: 2012 Utility Fund Env. Res.
Related Documents (CIP, ERP, etc.):
Notes:
Project Factsheet
North Park
Stormwater Retrofit
Project: A retrofit bioretention cell
totaling 2,000 square feet to provide water
L quality treatment for the first 1/2 inch of runoff
from approximately 2.14 acres of existing
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Funding: Landowner is
requesting Community Conservation
Partnership cost share not to exceed
$24,275.78 (65 %)
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North Park Project Site
17100 Ipava Avenue, Lakeville MN 55044
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Dakota County Soil and Water Conservation District
4100 220th St. W., Suite 102, Farmington, MN 55024 651- 480 -7777 www.dakotaswcd.org
1074
10773
10-
1:
1111,0
LAW
r Location:
Lakeville
Minnesota
Practice:
Stormwater Retrofit
( Bioretention)
Project
Benefits;
Runoff volume
reduction
Reduction in TSS
and Phosphorus
Reduction in
Bacteria
Improved water
quality
Opportunity for
public outreach and
education
Partner:
Dakota County
Watershed:
Vermillion River
Construction:
2012
Revised 3/2212012
Dakota County Soil & Water Conservation District
Urban Cost Share Program Contract
File No: 12 -CCP -003
Date: 3/22/12
Project Name: North Park Stormwater Retrofit
Address / City: 17100 'pave Avenue, Lakeville, MN
Township: 114N_ Range: _20W Section: _8 1/4 Section: .
Applicant / Contact: _City of Lakeville, Mac Cafferty
Address: 20195 Holyoke Avenue, Lakeville, MN 55044
Phone No: L952 )_985 -4520 Fax: (
I (we), the undersigned Applicant, do hereby request cost -share assistance to help defray the cost of installing the Project
as listed below subject to the following terms and conditions. It is agreed that:
1. The Applicant is solely responsible to obtain all permits and perform the work in compliance with local, state and
federal regulations.
2. The Project must be completed in compliance with the approved plans, specifications and the District's technical
standards. Any requests to change the approved plans, specifications or costs estimates must be submitted in writing
to the District for review and approval.
3. The District reserves the right, at its sole discretion, to determine Project compliance to its technical standards and
may withhold or deny payment for Projects that are non - compliant, improperly installed and/or improperly maintained
or payment requests for expenses the District determines to be non - essential to the Project. The Applicant is
responsible to confirm project compliance with the District for critical project components, including but not limited to,
final design, layout staking, sub -grade excavations, soil preparation, piping and appurtenance installations, site
grading, planting and final site stabilization. Unless otherwise agreed in writing, the Applicant is responsible to correct
all non - compliance issues to the satisfaction of the District at its sole expense. At its option, the District may
determine the non - compliance of a single project component to be non - compliance for the project as a whole.
4. The Applicant is solely responsible for the cost of constructing the Project per the approved plans and specifications.
Upon Project completion and acceptance by the District Board of Supervisors, the reimbursement payment to the
Applicant is limited to a maximum of sixty -five (65) percent of the actual project expenses, not to exceed the maximum
cost share amount. All requests for cost share payment must be supported by itemized project receipts and invoices
determined by the District to be practical and reasonable for the completion of the Project. Partial payments prior to
Project completion shall not be made unless otherwise agreed in writing.
5. The Applicant is responsible to comply with the Project Operation & Maintenance Plan and shall provide at his sole
expense, all labor and materials to properly maintain the Project during its minimum effective life (10 Years). If the
Project is removed or modified without consent of the Distinct, the Applicant shall be liable for monetary damages, not
to exceed the amount of cost share received from the District for that Project. If land ownership is transferred to
another party, it shall be the responsibility of the property owner /applicant who signed this contract to advise the new
landowner that this contract shall remain in force.
6. This contract, when approved by the District Board of Supervisors, will remain in effect unless canceled by mutual
agreement, except when installation of the Project covered by this contract has not been started by July 1, 2012, in
which case this contract will automatically terminate on that date.
7. The Project will be installed by November 15, 2012, unless this contract is amended by mutual consent to reschedule
the work and funding.
8. The Applicant is solely liable for his/her own acts and agrees to hold harmless and defend the District against claims,
actions, demands or damages arising out of the performance of this Agreement.
9. The Applicant authorizes the Dakota County SWCD to take and disclose photographs of the conservation practice for
use in publications or promotional materials or on their website for the purpose of highlighting the Dakota County
SWCD's programs. I also authorize the Dakota County SWCD to disclose my name and applicable conservation
practice information with any conservation practice photograph.
Project Name : North Park Stormwater Retrofit
Est. Project Cost: $ 37,347.35_ Requested Cost Share Amount $ 24,275.78
Applicant Signature * :
(if different from property owner)
Property Owner Signature *
Address:
Date:
* If this is a group contract, this must be filed and signed by the group spokesperson as designated in the
group agreement.
* * *** *** *** * *** **** frt******************** *** * ** *** *** * *!r**k * * *Mr * **-k ** iii** * * ** ******** * * * * ** * *frfr * * ****
This section to be completed by the Dakota County Soil & Water Conservation District
I have viewed the site where the above listed Project is to be installed and find that the estimated
quantities and costs are practical and reasonable.
Cost Estimate: $ 37,347.35 (other comments may be included on attached sheets)
Certifier's Signature:
Certifier's Title:
Date:
Cost Share Limits
Project Approval
Payment Approval
***** * * * * * * *** * *** * * * **** * * **** * ****
Cost share is approved at percent ( %) of the total estimated project cost. The final cost
share reimbursement amount shall be determined by applying the approved percentage to the total
actual project costs as reviewed and approved and is limited to not exceed $
Project Approved By:
Date:
(Chair, Dakota County Soil & Water Conservation District Board of Supervisors)
Payment Approved By:
(Chair, Dakota County Soil & Water Conservation District Board of Supervisors)
Date:
Revised 2/04/10