HomeMy WebLinkAboutItem 07Date: 7 May 2012 Item No.
• Letter sent to pro • - .y owners
aiir
ristop -' ,,,s. J. Petree
Public Works Director
RESOLUTION ADOPTING ASSESSMENTS FOR
CITY IMPROVEMENT PROJECT 12 -02
Proposed Action
Staff recommends adoption of the following motion: Motion to approve the attached
Resolution Adopting Assessments for City Project 12 -02, Portions of Cedar Highlands
1 Cedar Highlands 2 Cedar Highlands 3 Cedar Highlands 4 Cedar Highlands
5 Dodd Park, Donnay's College Park, Donnay's College Park 2 "d , Donnay's Valley
Park, Donnay's Valley Park 2 Donnay's Valley Park 3 Donnay's Valley Park 4th,
Donnay's Valley Park 5 Addition, and properties along Gerdine Path between 170
Street West and Dodd Boulevard.
Overview
Based on the low bid prices received, the total cost for this project is expected to be
$8,138,620.00 as compared to $8,636,000.00 presented in the feasibility report. The
total cost to be specially assessed to the affected property owners is $2,738,828.00.
The single family unit assessment rate is $4,162.36.
Staff has received approximately 10 phone calls concerning this assessment and the
hearing. The majority have called with questions regarding prepayment or deferment of
their assessment. A copy of the special assessment roll is available for review upon
request.
Primary Issues to Consider
• Special Assessments. Total project costs were lower than presented in Feasibility
Report which resulted in lower assessments for properties in the project area.
Supporting Information
• Project Costs: Total, Financing & Feasibility vs. Bid Results
• Special Assessments: Terms and Conditions & Feasibility vs. Bid Results
• Minutes of the April 26, 2012 Neighborhood Meeting
Bonds, State Aid Bridge
Financial Impact: $8,138,620.00 Budgeted: Yes Source: Funds and Assessments
Related Documents (CIP, ERP, etc.): CIP
Notes: Road Reconstruction Bonds and Assessment in accordance with City policies.
CITY OF LAKEVILLE
RESOLUTION NO.
RESOLUTION ADOPTING ASSESSMENTS FOR
CITY IMPROVEMENT PROJECT 12 -02
WHEREAS, pursuant to proper notice duly given as required by law, the
Council has met, heard and passed upon all objections to the proposed
assessment for Portions of Cedar Highlands 1 Cedar Highlands 2 "d , Cedar
Highlands 3 Cedar Highlands 4 Cedar Highlands 5 Dodd Park, Donnay's
College Park, Donnay's College Park 2 Donnay's Valley Park, Donnay's Valley
Park 2 Donnay's Valley Park 3 Donnay's Valley Park 4 Donnay's Valley
Park 5 Addition, and properties along Gerdine Path between 170 Street West
and Dodd Boulevard.
NOW, THEREFORE, BE IT RESOLVED by the City Council of Lakeville,
Minnesota:
1. Such proposed assessment No. 1291 in the amount of $2,738,828.00,
a copy of which is attached hereto and made a part hereof, is hereby accepted
and shall constitute the special assessment against the lands named therein, and
each tract of land therein included is hereby found to be benefited by the
proposed improvement in the amount of the assessment levied against it.
2. Such assessments shall be considered payable in equal annual
principal installments over a period of twenty (20) years, the first of the
installments to be payable on or before the first Monday in January 2013, and
shall bear interest at the rate of 3.5% percent per annum from the date of the
adoption of this assessment resolution. To the first installment shall be added
interest on the entire assessment from the date of this resolution until December
31, 2013. To each subsequent installment when due shall be added interest for
one year on all unpaid installments.
3. The owner of any property so assessed may, at any time prior to
certification of the assessment to the County Auditor, pay the whole of the
assessment on such property, with interest accrued to the date of payment, to
the City Treasurer, except that no interest shall be charged if the entire
assessment is paid within thirty (30) days from the adoption of this resolution;
and he or she may, at any time thereafter, pay to the City Treasurer the entire
amount of the assessment remaining unpaid, with interest accrued to December
31 of the year in which such payment is made. Such payment must be made
before December 31, 2012, or interest will be charged through December 31 of
the succeeding year.
4. The City Clerk shall forthwith transmit a certified duplicate of this
assessment to the County Auditor to be extended on the proper tax lists of the
county, and such assessments shall be collected and paid over in the same
manner as other municipal taxes.
DATED this 7 th day of May 2012.
ATTEST:
Charlene Friedges, City Clerk
CITY OF LAKEVILLE
Mark Bellows, Mayor
• Project Costs: Total
• Project Costs: Financing
Street and Storm Sewer Improvements
Water Main Replacement
Sanitary Sewer Repairs
168th Street Bridge Replacement (est.)
Total
Street Contract $ 6,029,642
Bridge Replacement $ 310,000
Engineering $ 981,550
Debt Issuance $ 67,200
Other $ 750,228
Total Project Costs $ 8,138,620
The sanitary sewer costs ($35,753) will be financed from the Sanitary Sewer Operating
Fund. The water main improvements ($1,005,686) will be financed from the Water
Operating Fund. The 168 Street Bridge culvert replacement will be funded using a
combination of State Aid Bridge Bond Funds ($240,000), City taxes (estimated at $13,062
for the existing bridge removal plus $47,023 as the City's 60% share of the estimated
$78,372 bridge approach) and special assessments (estimated at $31,349 for the 40%
specially assessed portion of the for the estimated $78,372 bridge approach). The City's
share of cost for the improvement will be financed with a property tax levy in 2013 — 2015.
• Project Costs: Feasibility Report vs. Bid Results
City of Lakeville CIP Funds
Special Assessments
Water Operating Fund
Sanitary Sewer Fund
State Aid Bridge Bond
Total
Supporting Information
Total
$ 6,765,747
$ 1,005,686
$ 35,753
$ 331,434
$ 8,138,620
Feasibility
Report
$ 4,440,000
$ 2,960,000
$ 1,236,000
$ 8,636,000
Total
City of Special
Lakeville Assessed
$ 4,058,268 $ 2,707,479
1,005,686 $
$ 35,753 -
$ 60,085 31,349
$ 5,159, 792 $ 2,738,828
Bid Results Reduction
$ 4,118,353 -7.2%
$ 2,738,828 -7.5%
$ 1,005,686 - 18.6%
$ 35,753 N/A
$ 240,000 N/A
$ 8,138,620 -5.8%
State Aid
Bridge Bond
$ 240,000.00
$ 240,000.00
• Special Assessments: Terms and conditions
• Interest rate: 3.5%
• Term: 20 years
• First payment due with taxes payable 2013
• Senior Citizen deferments are available for those who qualify.
• Special Assessments: Feasibility Report vs. Bid Results
Feasibilty Bid Results Reduction
Report
Single Family Assessment Rate $ 4,498.67 $ 4,162.36 -7.5%
A,
WSB
L,. soctaWx. hw.
Memorandum
Engineering • Planning • Environmental • Construction
To: Steve Mielke, City Administrator
Chris Petree, Public Works Director
Zach Johnson, Interim City Engineer
From: Monica Heil, Project Manager
Date: May 1, 2011
Re: City Project No. 12 -02
WSB Project No. 1715 -831
• Chris Petree, City of Lakeville, Public Works Director
• Monica Heil, WSB & Associates, Inc.
• Tom Kellogg, WSB & Associates, Inc.
• Pete Sentieri, WSB & Associates, Inc.
• Mike Malszycki, WSB & Associates, Inc.
701 Xenia Avenue South
Suite 300
Minneapolis, MN 55416
Tel: 763 - 541 -4800
Fax: 763 - 541 -1700
A Second Neighborhood Meeting was held on Thursday, April 26, 2012 to discuss the 2012
Street Reconstruction Project, City Project No. 12 -02. Approximately 85 residents attended the
meeting held at the Parkview Elementary School to discuss the fmal design of the proposed
improvements as well as the proposed special assessments. The following City Staff and WSB
& Associates, Inc. representatives were in attendance:
The following is a summary from the Question and Answer portion of the presentation:
Question #1 (Q1): How will multi - family mailboxes be handled with the project?
Answer #1 (Al): There are several large, metal, multi - family mailboxes that exist within the
project area. These mailboxes are proposed to be salvaged and reinstalled in
their same locations if disturbed with construction.
Q2: What types of trees will serve as replacements if my tree must be removed in conjunction
with my water service replacement?
A2: 8 -foot tall coniferous trees and 2.5 -inch caliper deciduous trees are proposed to replace
those trees disturbed with water service replacements. These trees will be installed in a
new location away from any utility service lines as agreed upon by both the City and the
property owner. Boulevard trees disturbed with construction are not proposed to be
replaced as a part of this project, in accordance with current City policies.
Minneapolis • St. Cloud
Equal Opportunity Employer
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May 1, 2012
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Q3: Will manholes currently located within vehicle wheel paths be relocated as a part of the
project?
A3: No. Those manholes currently located within vehicle wheel paths are sanitary sewer
manholes. The existing sanitary sewer system was evaluated at the start of this project,
and no repair /replacement work was needed, so all of the existing sanitary sewer
manholes will remain in their same locations. All manholes will be depressed 0.04 -foot,
as currently required by the City's Standard Specifications for Street and Utility
Construction.
Q4: What happens if the patch the City installs within my driveway settles or "pops" after you
replace it?
A4: Driveway patches have the same contractor - warrantee period as the streets within the
project area, which is one -year.
Q5: What is being done to address drainage issues within the North Creek drainage channel?
A5: The City has already removed several tons of sediment from the channel near the
intersection with Dodd Boulevard and Foliage Avenue to immediately address some of
issues restricting flow within the channel. In 2010, the City also began a study of the
channel to address some of the flooding issues associated with it, and is currently looking
at upstream opportunities to alleviate flooding within the project area.
Q6: Will the contractor selected for the street improvements replace my entire driveway?
A6: The low bidder for the street improvement project, McNamara Construction, has
indicated that they are not interested in replacing driveways beyond the limits identified
with the street improvement project.
Q7: At a previous meeting, "spot" curb and gutter replacement was specified for the project —
now the City is proposing to replace all of the curb and gutter - why?
A7: After the project was ordered by the City Council on January 3, 2012, a thorough
inspection and inventory of all the curb and gutter within the project area was undertaken.
It was determined that over 70% of the existing curb and gutter needed to be replaced.
Within a typical project, when over 60% of the curb and gutter needs replacement, it
becomes a cost savings to replace all of the curb and gutter (as opposed to spot curb and
gutter replacement) within the project area.
Q8: How will I access my driveway during the 5 -day curing period for the new curb and
gutter?
A8: Vehicles will need to be parked on the streets during the concrete curb and gutter curing
time. Work within the project area will be phased, and the City and WSB will work to
provide residents with as much advance notice as possible regarding curb replacement in
front of their homes.
Q9: What can be expected for 168 Street/Gannon Avenue during the 168 Street bridge
replacement? Will trees be removed in conjunction with the bridge removal? What will
the bridge look like?
A9: The bridge crossing will be closed starting in late June and will remain closed through the
end of construction, or late October, 2012. During that time, residents on either side of
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the bridge will need to use 168 Street or Gannon Avenue to exit the neighborhood.
Some minor clearing and grubbing will need to take place within the channel area with
bridge construction. The new bridge is not proposed to contain aesthetic enhancements,
and will be a concrete box culvert similar to what is currently in place.
Q10: The existing bridge is overtopped by the channel during large storms — is anything going
to be done to correct this with the new bridge? Can the bridge be raised?
A10: Site conditions will not allow for the bridge to be raised. However, as mentioned before,
the City is studying possibilities to alleviate flooding issues in this area of the channel by
making upstream improvements.
Q11: Which trees within the project have been identified for removal?
A11: Those trees in conflict with utility improvements have been identified for removal.
Elsewhere within the project, efforts will be made to preserve existing trees, unless
property owners would like to see otherwise. If a tree must be removed in conjunction
with curb and gutter and/or sidewalk improvements, it will be communicated to the
homeowner as such prior to removal.
Q12: Are any back yard storm sewer improvements proposed?
Al2: No rear yard storm sewer improvements are proposed as a part of the street improvement
project. However, as mentioned before, North Creek drainage channel improvements are
being investigated as a part of a separate City - initiated study.
Q13: Why did the City of Lakeville install these trees within the boulevards during the original
development of the area if they now need to be removed?
A13: At the time of installation, there were different City policies in -place regarding boulevard
maintenance. Current practices within the City dictate that boulevard trees only be
installed along parkways and major collector roadways. Boulevard trees are no longer
installed along local roadways.
Q14: Are any of the private utility companies making upgrades to their systems with this
project?
A14: A utility coordination meeting was held with all of the private utility companies located
within the project area this past January. At that time, the only utility company that
indicated they were preparing to upgrade any of part of their respective systems was
Dakota Electric, which will be replacing several of the existing wooden light poles with
fiberglass light poles in conjunction with the street improvements.
*Following the Neighborhood Meeting, it was also confirmed that CenterPoint Energy
is also proposing to upgrade some if its existing gas facilities within the project area.*
Q15: I thought construction was going to get started after school was out — now it looks like
the project may get started at the end of May? All of the children in this area must walk
to school — what about their safety?
A15: It was originally anticipated that the contract would awarded at the June 4th City Council
meeting. Barring any major issues at the May 7th Assessment Hearing, the City has the
opportunity to award the contract on May 21 Allowing the contractor to start some of
the work prior to the end of the 2011 -2012 school year may a help to alleviate some of
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May 1, 2012
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the construction activity that would otherwise still be underway at the start of the 2012-
2013 school year. The contract has been written such that the contractor is required to
maintain access to Parkview Elementary School at all times. Measures will be taken to
ensure safe paths of travel for students walking to school.
Q16: I thought speed bumps were being installed along Foliage Avenue and Gerdine Path as a
part of this project?
A16: Driver Feedback Signs are being installed along Flagstaff Avenue as part of a separate
project, but no speed bumps are being installed along Foliage Avenue or Gerdine Path.
Q17: What type of curb is being installed? Is it the same style as what we have today?
A17: With the exception of the surmountable curb type located at the south end of Gerdine
Path, all of the existing curb types will be restored. Along Gerdine Path, all new curb
will be installed as barrier curb.
Q18: Why were the water curb stops located along 168 Street? Is water main being replaced
in that area as well?
A18: Curb stops were located in that area to assist with locating the water main adjacent to the
168 Street bridge. However, no water main replacement is proposed for that area.
Q19: Who should we call if an issue comes up during construction?
A19: As we approach the construction start date, and have a more definitive schedule for
construction, the City will communicate with all residents the schedule and construction
contact phone numbers. There will be two on -site construction observers, in addition to
Monica Heil and Tom Kellogg with WSB & Associates that will be available to respond
resident concerns.
Q20: Where is the contractor going to start?
A20: A preliminary construction schedule is not yet available, but it will be shared as soon as it
is reviewed and approved by the City.
Q21: Why is the City reconfiguring the Galaxie Way cul -de -sac?
A21: The existing layout does not meet current City design standards. The wide expanse of
pavement at the intersection of the cul -de -sac with Galaxie Way is contributing to
drainage issues. By narrowing the throat of the cul -de -sac to more closely meet current
design standards, construction costs, as well as future maintenance costs, can be reduced
while also correcting drainage issues.
Q22: What percentage of trees are going to come out of the boulevard? Can sidewalks be
"curved" around any tree root systems that may be causing the existing sidewalk to
heave?
A22: Only those trees impacted by utility service replacements have been identified for
removal. All other trees potentially impacted by construction will be evaluated on a case -
by -case basis to determine if removal is necessary. Sidewalk locations will not be altered
to avoid tree root systems, due to other utility and right -of -way conflicts that a relocation
may present.
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Q23: If a tree is removed with the project, will the stump be ground out?
A23: Yes, stumps will be completely removed.
Q24: How long will residents be without water during the water main replacement?
A24: Residents impacted by the proposed water main replacement work will be provided with
a temporary water supply during construction. Minor service interruptions (on the order
of hours) will still be necessary, but residents will be provided with a minimum 48 -hours
notice for those service interruptions.
Q25: To what extent will water services be replaced?
A25: Water services will be replaced from the main line up to and including the curb stop
(water shut off)
Q26: I live along Gannon Way, in the water main replacement area, and operate an in -home
daycare business — how will the proposed water main improvements impact me?
A26: The project's two construction observers will need to work with property owners that
operate in -home businesses or have special needs to maintain access to their properties
during construction. Minor delays may be experienced due to certain construction
activities, and residents may not always have access to driveways during the concrete
curb and gutter curing period, but the on -site construction observers will work with
residents to minimize construction impacts as much as they can. Additionally, the
contractor will be required to always maintain access for emergency vehicles.
Q27: Where can I pay my assessment? Can I pay online? Can I pay with a credit card to earn
rewards points?
A27: If residents are prepaying their assessments in 2012, they can pay the City of Lakeville
directly. At this time, online and credit card transactions are not available for special
assessment payments.
Q28: Who pays the assessments for foreclosed homes?
A28: Assessments for bank owned (or soon -to -be bank -owned properties) will be collected
with the next sale of the property. The assessments for foreclosed homes are not passed
along to the rest of the property owners within the project area.
Q29: Where will the drain tile pipes be located?
A29: For those properties proposed to receive a drain tile service stub with the street
improvements, the drain tile services will be installed approximately 3 -feet deep, and will
be extended to a point within the drainage and utility easements approximately 21 -feet
behind the back of curb. The drain tile service will terminate with a cleanout that is
capped and cut flush to the existing ground surface.
Q30: What will the thickness of the new street pavements be?
A30: Local streets will be paved in two lifts totaling 3.5- inches of bituminous pavement, and
minor collector roadways (Gerdine Path and Foliage Avenue) will be paved in two lifts
totaling 4.0- inches of bituminous pavement.
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Q31: How much of my driveway will be replaced? Can we be given a "credit" if we have the
entirety of our driveway replaced, saving the City the cost of the driveway patching?
A31: For driveways where water service replacement is proposed, driveways may be patched
to a distance 14 -feet behind the back of curb. Elsewhere within the project, driveway
patches will vary based on existing driveway grades, but will typically be extended to a
distance 5 -feet behind the back of curb. Credits cannot be given if a homeowner chooses
to replace his/her entire driveway.
Q32: Will the location of the existing curb line change?
A32: No, the streets are not proposed to be widened as a part of the project.
Q33: Is a driveway permit required for complete replacement by the homeowner?
A33: For existing driveways, less than 28 -feet wide, no. For driveways that will be widened
by the homeowner, a permit is required if:
• Your driveway will be wider than 24 -feet (28 -feet is the maximum width
permitted by the City), or
• The widening of your driveway will require the alteration of an existing
trail /sidewalk
Q34: What is the width of the area behind the back of curb that will be disturbed with
construction?
A34: Approximately 3 -feet, but potentially more if existing grade changes within any given
yard requires significant grading work adjacent to a curb line.
Q35: What were the results of the survey that went out for residents along Gannon Way asking
them if they would like the existing sidewalk to remain or be permanently removed with
construction?
A35: Based on the survey results, this sidewalk will be restored after construction.
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April 10, 2012
RE: Notice of Hearing on Proposed Assessment for the 2012 Street Reconstruction Project
PARCEL ID: 221670001010
PROPERTY ADDRESS: 16885 GARCIA WAY
AMOUNT TO BE SPECIALLY ASSESSED: $4,162.36
Dear Property Owner:
This letter is to inform you that a Public Hearing will be held on Monday, May 7 2012 at
7:00 p.m. in the Council Chambers of Lakeville City Hall, 20195 Holyoke Avenue, for City
Improvement Project 12 -02, the 2012 Street Reconstruction Project, that will affect your
property. Following public comment, the City Council will consider levying the improvements.
The following is the area proposed to be assessed:
Portions of Cedar Highlands 1s Cedar Highlands 2" Cedar Highlands 3 Cedar
Highlands 4 Cedar Highlands 5 Dodd Park, Donnay's College Park, Donnay's College
Park 2 Donnay's Valley Park, Donnay's Valley Park 2 Donnay's Valley Park 3
Donnay's Valley Park 4 Donnay's Valley Park 5 Addition, and properties along
Gerdine Path between 170 Street West and Dodd Boulevard.
The total cost for the street improvement project is $8,138,620.00. The costs associated with
the sanitary sewer repair work included in this project are $35,753.00 and will be financed with
City Operating Funds. The costs associated with water main replacement within the project
area are $1,005,686.00 and will also be financed with City Operating Funds. The 168 Street
Bridge culvert replacement will be funded using a combination of State Aid Bridge Bond Funds
($240,000), City taxes (estimated at $13,062 for the existing bridge removal plus $47,023 as the
City's 60% share of the estimated $78,372 bridge approach) and special assessments
(estimated at $31,349 for the 40% specially assessed portion of the for the estimated $78,372
bridge approach). The remaining street and storm sewer improvements proposed with the
project ($6,857,181.00) will be financed with City taxes (60 %) and special assessments to the
benefitting properties (40 %).
The amount to be specially assessed against your particular lot, piece, or parcel of land is shown
above. These amounts are to be assessed over 20 -years at 3.5% interest starting with the
2013 property taxes. Please be informed, this is the final assessment amount. No further
notice or invoice will be sent prior to certification to the County Auditor.
The owner of any property so assessed may pay in part or in whole of the assessment on such
property prior to December 20, 2012. No interest shall be charged if the entire assessment is
paid in 2012.
The City has adopted a resolution allowing deferment of special assessment to persons 65
years of age and older on a hardship basis and for residents with disabilities under special
circumstances. If you have any questions related to the policy or whether you may qualify,
please contact the Engineering Administrative Assistant, Dianne Quinnell, at 952 - 985 -4500 or
dquinneWIakevillemn.gov.
The proposed assessment roll is on file for public inspection at the city clerk's office. The total
amount of the proposed assessment is $2,738,828. Written or oral objections will be considered
at the meeting. No appeal to district court may be taken as to the amount of an assessment
unless a written objection signed by the affected property owner is filed with the municipal clerk
prior to the assessment hearing or presented to the presiding officer at the hearing.
An owner may appeal an assessment to district court pursuant to Minn. Stat. § 429.081 by serving
notice of the appeal upon the mayor or clerk of the city within 30 days after the adoption of the
assessment and filing such notice with the district court within ten days after service upon the
mayor or clerk.
If you would like to comment, please attend the meeting.
Sincerely,
CITY OF LAKEVILLE
Dianne Quinnell
Engineering Administrative Assistant
Cc: Steve Mielke, City Administrator
Chris Petree, Public Works Director
Dennis Feller, Finance Director
Zach Johnson, PE, Interim City Engineer