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HomeMy WebLinkAbout05-07-12CITY OF LAKEVILLE COUNCIL MEETING MINUTES MAY 7, 2012 Mayor Bellows called the meeting to order at 7:00 p.m. The pledge of allegiance to the flag was led by Boy Scout Troop 262. Present: Mayor Mark Bellows Council Member Matt Little Council Member Colleen LaBeau Council Member Laurie Rieb Council Member Kerrin Swecker Also Present: Roger Knutson, City Attorney Steve Mielke, City Administrator Tom Vonhof, Police Chief David Olson, Community & Economic Development Director Chris Petree, Public Works Director Dennis Feller, Finance Director Steve Michaud, Parks & Recreation Director Charlene Friedges, City Clerk Citizens' Comments None Presentation /Introductions Glenn Starfield, representing the Lakeville Rotary, provided an overview of the upcoming Taste of Lakeville event. Chief Meyer presented the Fire Department's first quarter report. He then introduced firefighters Dan Leow, Matt Rutherford and Melissa Schmidt, Lieutenant Jeff Anderson and Engineer Todd Monson. Chief Meyer administered the oath of office to the five members. Mr. Petree presented the April monthly report of the Public Works Department. Consent Agenda 12.31 Motion was made by LaBeau, seconded by Little to approve the consent agenda items as follows: a. Claims for payment. b. Minutes of the April 16, 2012 City Council meeting. CITY OF LAKEVILLE COUNCIL MEETING MINUTES May 7, 2012 Page 2 c. Minutes of the April 23, 2012 Council work session. d. Resolution No. 12 -42 approving a court data services subscriber amendment to the Joint Powers Agreement with the State of Minnesota, BCA. e. Ordinance No. 889 amending Title 3, Chapter 12, of the Lakeville City Code concerning mechanical amusement devices. f. Reschedule the May Council work session to be held at 5:00 p.m. on May 21, 2012. g. One year extension of the Tullamore preliminary plat. h. Resolution No. 12 -43 approving the final plat of Chadwick Farm 5th Addition; and Resolution No. 12 -44 vacating public roadway, drainage and utility easements. i. Special assessment agreement with Leslie Gelhar and Meaghan Harper, 16350 Klamath Trail. j. Performance agreements with Michael and Julie Bateson and Monroe Crossing for the Lakeville Area Arts Center. k. Resolution No. 12 -45 establishing Senior Center membership fees. I. Engagement Agreement with Moss & Barnett for legal consultation and financial audit for the cable television franchise renewal; and accept proposals from Holly Hansen Consultation, Decision Resources, Ltd. and CBG Communications, Inc. Roll call was taken on the motion. Ayes, unanimous. Item 7 - Improvement Project 12 -02 Mayor Bellows opened the public hearing on proposed assessments for Improvement Project 12 -02. The City Clerk attested to legal notices being duly published and mailed. CITY OF LAKEVILLE COUNCIL MEETING MINUTES May 7, 2012 Page 3 Mr. Petree provided a brief overview of the project. A second neighborhood meeting was held on April 26th to discuss the final design of the proposed improvements and the proposed special assessments. Project Manager Monica Heil explained that after the project was awarded in January, a thorough inspection and inventory of all the curb and gutter within the project area was undertaken. It was determined that over 70% of the existing curb and gutter needed to be replaced. When over 60% of the curb and gutter needs replacement, it becomes a cost savings to replace all curb and gutter, as opposed to spot curb and gutter replacement. Ms. Heil went on to state that based on the low bid prices received, the total cost of the project is expected to be $8,138,620, which represents a 5.8% reduction from the amount presented in the feasibility report. She explained that 40% of the total project cost is proposed to be assessed to the benefiting property owners. The single family unit assessment rate is $4,162.36. Assessments can be paid without interest by December 31, 2012. After that date, the assessment will be spread over a 20 year period at 3.5% interest. The first payment is due with taxes payable 2013. Mr. Petree stated that, based on a tentative project schedule, the construction contract would be awarded by the City Council on May 21, and construction would begin in late May. Bids for the 168th Street bridge replacement are proposed to be opened in June. The bridge project will be constructed in conjunction with the street improvements. Mayor Bellows opened the hearing to questions and comments. Thomas Bergum, 17127 Frazer Path - expressed concern, on behalf of his neighborhood, about the culvert at Flagstaff Avenue near Dodd Park. He stated the existing culvert is not adequate, and he questioned why other culverts in the area have been replaced, while this one has not. Mr. Petree stated that Council members and City staff are aware of the flooding issues in this area. The City began a study of the North Creek drainage channel in 2010. Staff is working on options for the Council to consider, along with funding sources. CITY OF LAKEVILLE COUNCIL MEETING MINUTES May 7, 2012 Page 4 Mr. Mielke stated the residents will be notified when the North Creek drainage channel study is complete and staff is able to provide additional information. Council Member Swecker suggested a neighborhood meeting. At the request of Council Member Little, Mr. Petree addressed the impact this project will have on boulevard trees. As discussed at the April 26th neighborhood meeting, he stated, every effort will be made to preserve the existing trees. Jim Keil, 17180 Foliage Avenue, questioned the life span of the existing iron pipe that is not proposed to be replaced. Larry Murray, 17132 Florida Court, asked how and when residents will be notified regarding tree removal. Mr. Petree stated the City conducted an extensive evaluation of all water main and sanitary sewer lines within the entire project area to determine which lines needed to be replaced. He pointed out that the life of iron pipe can be up to or in excess of 100 years. Mr. Petree stated after the construction contract is awarded, a pre- construction meeting will be held with the contractor, a phasing plan will be developed, and all residents will be notified of the project timeline, including tree removal. 12.32 Motion was made by Little, seconded by Swecker to close the public assessment hearing for Improvement Project 12 -02. Roll call was taken on the motion. Ayes, unanimous. 12.33 Motion was made by LaBeau, seconded by Rieb to approve Resolution No. 12 -46 adopting assessments for City Improvement Project 12 -02. Roll call was taken on the motion. Ayes, unanimous. Unfinished business: None New business: None Announcements: City -wide garage sale, May 12, 2012 Council work session, May 21, 2012 CITY OF LAKEVILLE COUNCIL MEETING MINUTES May 7, 2012 Page 5 Next regular Council meeting, May 21, 2012 Mayor Bellows adjourned the meeting at 8:03 p.m. Respectfully submitted, Charlene Friedges, gj y Clerk Mark Bellows, Mayor