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August 6, 2012 Item No
CONTRACT WITH SOUTH METRO STORM SWIM CLUB AND
STREET CLOSURE RESOLUTION FOR A TRIATHLON TO BE
HELD AT ANTLERS PARK ON SUNDAY, AUGUST 19, 2012
Proposed Action
Staff recommends adoption of the following motion: Move to approve contract with
South Metro Storm Swim Club and street closure resolution for a triathlon to be held at
Antlers Park on Sunday, August 19, 2012.
Overview
Since 2008, the South Metro Storm Swim Club has planned and conducted quality,
high level competitive triathlons in August. Reports following the events have been
excellent. Other than minor issues, Lakeville Police have been happy with the event
organizers and participants. The race activity starts early morning at Antlers Park and is
generally completed by 1 p.m.
Primary Issues to Consider
• The appropriate insurance /permit documentation has been submitted
• Local authorities are involved with race logistics
Supporting Information
• Street Closure Resolution
• Agreement signed by Chuck Smith, Vice President of South Metro Storm
Swim Club and Race Director of the triathlon
• City permit
• Race routes
Q� 4
4dfin Hennen
terim Parks & Recreation Director
Financial Impact: $500.00 Budgeted: Y/N N Source:
Related Documents (CIP, ERP, etc.):
Notes:
CITY OF LAKEVILLE
RESOLUTION NO:
RESOLUTION AUTHORIZING THE TEMPORARY CLOSING OF CITY
STREETS FOR THE LAKE MARION TRIATHLON
NOW, THEREFORE, BE IT RESOLVED that the following city streets
shall be temporarily closed by the Lakeville Street and Police Departments for
the Lake Marion Triathlon event.
Ipava Avenue from CR 50 to 202 Street
Date and time: Sunday, 19 August 2012, 7:00 AM to 11:30 AM.
Purpose: Provide safe route for triathlon participants.
201 Street from Ipava Avenue to Italy Avenue
Date and time: Sunday, 19 August 2012, 7:00 AM to 11:30 AM.
Purpose: Provide safe route for triathlon participants.
APPROVED the 6 day of August 2012.
CITY OF LAKEVILLE
By:
Mark Bellows, Mayor
ATTEST:
Charlene Friedges, City Clerk
CITY OF LAKEVILLE
CONTRACT
THIS Contract ( "Contract "), entered into this 6 t1i day of August, 2012, by and
between the CITY OF LAKEVILLE, a Minnesota municipal corporation, whose address is
20195 Holyoke Avenue, Lakeville, Minnesota 55044 (hereinafter referred to as the "City ") and
SOUTH METRO STORM SWIM CLUB.
WITNESSETH
1. TERM The term of the Contract will be from August 17, 2012 to August 19,
2012.
2. RENT SOUTH METRO STORM SWIM CLUB in consideration of the being
allowed to use the Licensed Premises to conduct a triathlon sporting event, hereby covenants and
agrees to pay to City $500.00 ( "Rent ") for the Term.
3. INSURANCE SOUTH METRO STORM SWIM CLUB shall procure and
maintain general liability insurance against all claims for injuries and damages occurring on the
Premises, such insurance to be in amounts approved by City. Such insurance shall be primary
and non - contributory and name City as an additional insured and shall contain a provision that
the City will be notified in writing thirty (30) days prior to any proposed policy cancellation.
4. TAXES SOUTH METRO STORM SWIM CLUB shall be responsible for all
personal property and real estate taxes incurred as a result of this License.
5. OPERATION SOUTH METRO STORM SWIM CLUB must operate its
event in accordance with instructions received from the City, a copy of which is attached hereto.
6. Indemnification Any and all claims that arise or may arise on behalf of SOUTH
METRO STORM SWIM CLUB, its agents, servants, vendors, invitees or employees as a
136186v01 1
RNK:01 /02/2008
consequence of any act or omission on the part of the SOUTH METRO STORM SWIM CLUB
or its agents, servants, or employees while engaged in the performance of this Agreement shall in no
way be the obligation or responsibility of the City. SOUTH METRO STORM SWIM CLUB
shall indemnify, hold harmless and defend the City, its officers and employees against any and all
liability, loss, costs, damages, expenses, claims or actions, including attorneys' fees which the City,
its officers or employees may hereafter sustain, incur or be required to pay, arising out of by reason
of any negligent or willful act or omission of SOUTH METRO STORM SWIM CLUB, its
agents, servants, vendors, invitees or employees, in the execution, performance, or failure to
adequately perform SOUTH METRO STORM SWIM CLUB obligations pursuant to this
Contract.
IN WITNESS WHEREOF, the parties hereto have executed this License as of the
day and year first above written.
CITY:
CITY OF LAKEVILLE
BY:
Mark Bellows, Mayor
BY:
Charlene Friedges, City Clerk
SOUTH METRO STsORM SWIM CLUB
136186v01 2
RNK:01 /02/2008
Lakeville Parks and Recreation Department Rental Contract/Permit
20195 Holyoke Avenue Printed: 23- Auq -11, 03:00 PM
Lakeville, MN 55044 User: iottum
(952) 9854600 OFFICE CUr >f
Contract #: 5314 User: jottum
Date: 23- Aug -11 Status: Firm
Customer Information:
Chuck Smith
South Metro Storm Swim Club
3601 36th Ave. S.
Minneapolis, MN 55406
Home: ()
Business: (612)239 -4547
Purpose of Use Tnathlon Set -up
Name and Address of first booked facility: Antlers Park, Parking Lot Area, 9740 201st St. w.
Date and Times of Use
# of Bookings: 5
Starting: Sat 18 Aug 12 06:00 AM
0
Ending: Sun 19 Aug 12 02:00 PM
Eq. Qty. Day Start Date
Start Time End Date
1
Sat 18- Aug-12
06:00 AM 18- Aug -12
1
Sun 19- Aug -12
06:00 AM 19- Aug -12
1
Sun 19- Aug -12
06:00 AM 19 -Aug -12
1
Sun 19- Aug -12
06:00 AM 19- Aug -12
1
Sun 19- Aug -12
06:00 AM 19- Aug -12
Expected: 0.00
Facility /Equipment
Antlers Park - Parking Lot Area
Antlers Park - Shelter A
Antlers Park - Shelter B
Antlers Park - Shelter C
Antlers Park - Softball Field 1
Deposit Paid By?
Additional Fees
End Time Exp. Attend Total Fee
10:00
PM
0
$0.00
02:00
PM
0
$150.00
02:00
PM
0
$225.00
02:00
PM
0
$125.00
02:00
PM
0
$0.00
Payment Method
Rental Fees Extra Fees Tax Rental Total Damage Deposit Total Applied Balance Current
$500.00 $0.00 $0.00 $500.00 $150.00 $650.00 $0.00 $0.00
The above balance is due by: 8/11/2011
Payment Type Reference
Check Deposit
Check Rental
Amount Date Receipt Number
$150.00 23- Aug -11 47537
$500.00 23- Aug -11 47537
Disclaimer:
City of Lakeville Parks and Recreation Department Facility Usage Release and Indemnification Agreement:
As lawful consideration for being permitted to use a park or recreational facility belonging to the City of Lakeville, I agree on
behalf of myself and my organization or group to release and discharge the City of Lakeville, and its agents and employees, from
liability for injuries or damages, including any losses caused by the negligence or strict liabilities of the Released Parties. I further
agree on behalf of myself and my organization or group to protect, indemnify, and hold harmless the Released Parties from any
and all claims, liabilities, damages, or rights of action directly or indirectly arising from the use of these facilities. This agreement
is specifically binding upon my spouse, heirs and assigns, and on the spouses, heirs or assigns of any member, employee, or
participant of my organization of business. This agreement to release and indemnify the City does not apply in the event of the
City's gross negligence or willful and wanton misconduct.
I warrant that I am authorized to enter into this agreement on behalf of my organization or business.
Chuck Smith /Representative
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Date
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2012 Lake Marion Triathlon — Race Routes
Swim Course
Bike Course
Run Course
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