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HomeMy WebLinkAboutItem 06.nDate: 16 August 2012 Item No. RESOLUTION TO AUTHORIZE WSB & ASSOCIATES TO PREPARE A FEASIBILITY REPORT FOR THE 2013 STREET RECONSTRUCTION PROJECT Proposed Action Staff recommends adoption of the following motion: Move to approve a resolution authorizing WSB & Associates to prepare an engineering feasibility report for the 2013 Street Reconstruction Project that includes portions of Donnay's College Park, Donnay's Valley Park, Donnay's Valley Park 2 " Addition, Donnay's Valley Park 6 Addition, Southbluff, Clay's Acres, Dodd Terrace and The Meadows. These street improvements constitute City Improvement Project 13 -02. Overview The streets recommended for reconstruction in 2013 show significant surface distresses and failures in the asphalt and the significant water main break history within Clay's Acres is accelerating the need for street reconstruction within that area of the project. The estimated project cost is $7,670,000. Neighborhood meetings for the project were on August 1, 2012 for residents of the Valley Park area of the project; approximately 60 property owners attended this meeting, and on August 8, 2012 for residents of the Clay's Acres and 204 Street project area; approximately 40 property owners attended this meeting. After further evaluation of the existing pavement conditions in the Dakota Plaza area, staff recommends removing 161' Street, Garrett Path and Glacier Avenue from this project. Proposed project financing is through bonds issued under Minnesota Statutes, Chapter 429, for local improvements. A portion of the total project cost will be assessed to the property owners abutting the identified streets. The engineering feasibility report is required under Chapter 429 prior to adopting a resolution ordering the improvement. Primary Issues to Consider • Could some property owners oppose the proposed assessments and question the need for the proposed improvements? Yes, and City staff has worked to address all questions and concerns from residents regarding the cost, timing, and need for the project. Supporting Information • Attached are minutes from the neighborhood meetings, copies of the resident comment logs - - , oject areas, an. • roject location maps. %'tom Christopher • - ee Public Wo Director Financial Impact: $7,670,000 Budgeted: Yes Related Documents (CIP, ERP, etc.): Capital Improvement Plan Source: 429 Bonds & Water Op. Notes: A portion of the cost is planned to be assessed to the benefitting property owners. RESOLUTION TO AUTHORIZE WSB & ASSOCIATED TO PREPARE A FEASIBILITY REPORT FOR 2013 STREET RECONSTRUCTION PROJECT WHEREAS, the pavement within portions of has reached the end of Donnay's College Park, Donnay's Valley Park, Donnay's Valley Park 2n Addition, Donnay's Valley Park 6t Addition, Southbluff, Clay's Acres, Dodd Terrace and The Meadows its lifespan and is programmed to be reconstructed in the City's 2012 -2016 Capital Improvement Plan; and WHEREAS, the City of Lakeville wishes to finance a portion of the project through special assessments; and WHEREAS, a feasibility report is required under MN Stat. Chapter 429 for this local improvement; NOW THEREFORE BE IT RESOLVED, by the City Council of the City of Lakeville, that WSB & Associates is hereby authorized to prepare an engineering feasibility report for the 2013 Street Reconstruction Project, City Improvement Project 13 -02. ADOPTED this 20 day of August 2012, by the City Council of the City of Lakeville. ATTEST: Charlene Friedges, City Clerk CITY OF LAKEVILLE RESOLUTION NO: CITY OF LAKEVILLE Mark Bellows, Mayor 2 WSB WSB '° Engineering • Planning • Environmental • Construction 701 Xenia Avenue South d .Issuetukc.. /ar' Suite 300 Minneapolis, MN 55416 Tel: 763 -541 -4800 Fax: 763 - 541 -1700 Memorandum To: Steve Mielke, City Administrator Chris Petree, Public Works Director Troy Grossman, Streets Superintendent Zach Johnson, City Engineer From: Monica Heil, Project Manager Date: August 1, 2012 Re: City Project No. 13 -02 WSB Project No. 2109 -02 A Neighborhood Meeting was held on Wednesday, August 1, 2012 to discuss the proposed 2013 Street Reconstruction Project, City Project #13 -02. Approximately 60 residents attended the meeting held at the Lakeville Water Treatment Facility to discuss the proposed improvements. The following Staff and WSB & Associates, Inc. representatives were in attendance: • Chris Petree, City of Lakeville, Public Works Director • Troy Grossman, City of Lakeville, Streets Superintendent • Monica Heil, WSB & Associates, Inc. • Chris Hartzell, WSB & Associates, Inc. The following is a summary from the Question and Answer portion of the presentation: Question #1 (Q1): Are we going to put additional catch basins in the project? Answer #1 (Al): These meetings are a great resource to have you help us determine areas where we have drainage issues. Yes, it is anticipated that some additional storm sewer facilities will be constructed with the street improvements. Residents are encouraged to use the markers attached to the presentation boards at the back of the room to write notes about site /drainage issues in the neighborhood. Q2: Can the existing overhead utility lines be buried as a part of the project? A2: The City of Lakeville strongly encourages, but cannot require the private utility companies to bury their overhead lines. However, the City will make every effort to coordinate with the private utility companies in the area so if there are plans to relocate or bury utilities, the utility work can be completed concurrently with the street reconstruction project. Minneapolis •St. Cloud Equal Opportunity Employer KnO 2109 -020 WleetingNeighborhood Meeting \08 -0I -12 (Valley Park) Neighborhood Meeting Minutes.docx Lakeville 2013 Street Reconstruction Project Valley Park Neighborhood Meeting Minutes August 1, 2012 Page 2 Q3: Is Dakota County going to help with the cost of this project? A3: This project was programmed within the budget after the Cedar Avenue BRT project. Therefore, the City of Lakeville is not able to participate in any cost sharing with Dakota County. Q4: Is it necessary to replace the all of the curb and gutter in the project area? A4: Based on the City's history with projects, it is more cost effective to replace the curb and gutter in its entirety rather than piecemeal. The City's policy is to replace the entire curb and gutter when more than 50% of the curb and gutter needs replacement, which is the case within the Valley Park area. Q5: What if the roadway doesn't last another 40 to 50 years? Do you have any guarantees? A5: There is no guarantee with the project other than the City's best efforts to produce a quality product. During the course of construction the roadway materials are thoroughly tested to ensure compliance with the design. In addition, the design standards available today are intended to last 40 to 50 years as compared with the pavement sections of the past. Q6: Will the City give the residents a credit on the reclaim materials sold or moved from the project? A6: The City's intention is for all of the reclaimed material to be utilized on the project as aggregate base for the new roadway. Residents will be able to realize a cost - benefit to the project as the overall construction costs will be reduced when the reclaimed material is incorporated into the new roadway base. Q7: Does the City have a sustainability report available for viewing? A7: Unfortunately, at this time the City does not have a report specifically dedicated to sustainability. Q8: Will the City itemize all of the individual costs of each item? A8: At this point it is too early in the project to provided such detailed costs estimates. As this project progresses further into feasibility and final design the cost estimate will be continually refined. Any of the costs developed in the feasibility or bidding stage of the project are public record and can be viewed at City Hall. Q9: Will the feasibility report address what can be salvaged for the project? A9: The feasibility report will discuss in general what is expected to be salvaged. As this project continues into final design, the specifics regarding salvaged materials will be produced. Q10: Will the project have the surmountable or barrier -style curb and gutter? A10: The goal is to match the existing curb and gutter style for the Valley Park neighborhood, which is surmountable. K:112109 -020 Wdntin4Meeting1Neiglrborhood Meeting,08 -01 -12 (Valley Park) Neighborhood Meeting Mimdes.docx Lakeville 2013 Street Reconstruction Project Valley Park Neighborhood Meeting Minutes August 1, 2012 Page 3 Q11: Are the potholes going to be repaired in the neighborhood? All: The City identified this neighborhood for street reconstruction several years ago, and a decision was made that repairs to the streets would be undertaken only if they represented a potential liability to the community Q12: Are there any plans for the Lakeville Post Office to take -up service in the Valley Park area, which is currently being served by the Rosemount Post Office? Al2: The post office has jurisdiction over which branch will serve the various areas within Lakeville. The City is not aware of any post office decisions to re- district service areas. Q13: Will the topsoil in my yard be replaced after construction? A13: The City's Standard is to place 6- inches of topsoil, meeting the specifications of the Minnesota Department of Transportation, for any boulevard areas disturbed with construction. Q14: Don't my taxes pay for street reconstruction projects? A14: The general tax base does pay of a portion of the proposed improvements (60 %). The remaining project costs (40 %) are paid for by the benefitting property owners. Q15: Are we going to just remove and replace sidewalks or will put sidewalks in? A15: The City welcomes input from residents regarding additional sidewalks requests. If neighbors can agree on the placement of an additional sidewalk, the City will review the request and determine if it is feasible to add the additional sidewalk to the scope of the project. Q16: Why is it necessary to replace 3' of sod during construction? A16: In general a minimum of 3' of sod is necessary to match in the boulevards correctly and because sod usually comes in 3' standard width rolls. This also allows the contractor the room he /she will need to install the new concrete curb and gutter. Q17: Will we be adding more storm sewer and drains to Genesse Avenue? A17: Potentially. The purpose of this Neighborhood Meeting is to learn about any existing issues and to use that information in the final design of the project. The City welcomes input from the residents and encourages you to notify one of the available representatives from the meeting or to place a note on the presentation boards at the back of the room identifying the exact location of any drainage issues. Q18: Why are assessments different in past projects? A18: In general the City has taken an active approach to evaluate the methods that provide the most benefit to the City and its residents. The assessment range for this project is very similar to the assessments that were levied with the 2012 Street Reconstruction Project, located just to the south of Gerdine Path, where the scope of the project was nearly identical. Past projects with differing assessment amounts may have included a different scope of work. K:`02IO9 -020 Adtrin Meeling Meeting \08 -0t -1'_ (Valley Park) Neighborhood Meeting Minutes.doex Lakeville 2013 Street Reconstruction Project Valley Park Neighborhood Meeting Minutes August 1, 2012 Page 4 Q19: How many property owners are there? A19: The City has estimated a total 356 residents within the Valley Park neighborhood. Q20: Will the drainage issue get resolved on Garner and Upper 163 where water sits on the road until it suddenly drains out of the system? A20: The City will review this corridor for drainage issues as it moves into the feasibility stage of the project. Q21: When will an update on the feasibility report be available? A21: It is anticipated that the feasibility report will be presented to the City Council in October, 2012. The feasibility report and final plans will be public documents and upon completion, can be viewed at any time at the City. Q22: What about tree replacements for trees that are impacted during construction? A22: Residents will not receive any replacements for trees that need to be removed as a result of construction, or as requested by the homeowner, when located within the boulevard. Q23: On 164 Street, the culvert the crosses beneath the road has been dammed on both sides. Will the culverts be cleaned as part of this project? A23: The City is in the process of cleaning the culverts within in this neighborhood. Because each cleaning requires a permit from the Minnesota DNR, takes a significant amount of time to obtain all of the necessary approvals prior to starting the actual work to clean the culverts. Q24: Will the packer undermine new concrete driveway that have I poured? A24: During the construction process, the on -site construction observer and the contractor will evaluate each driveway to prevent any undermining and to construct joints at logical places within the driveway so that when the new concrete is poured, it is atop a stable foundation. Q25: Will the city pursue any grant funding from the Federal Government? A25: The City has obtained State Aid funds for the 168 Street Bridge Replacement Project located within the 2012 Street Reconstruction Project area. Unfortunately, federal funds are usually not available for local residential streets such as those within in the Valley Park Neighborhood. Federal funds are usually guided towards regional transportation improvements and bridge projects. 1002 109 -020 AdminuMeeting \Neighborhood Meeting‘08 -01 -12 (Valley Nark) Neighborhood Meeting Minutex.doca Lakeville 2013 Street Reconstruction Project Valley Park Neighborhood Meeting Minutes August 1, 2012 Page 5 Q26: What does the City do with the excess recycled blacktop? A26: The City's intent is to utilize all of the recycled blacktop on the job. Typically the material is re -used across the entire project as aggregate base for the new roadway. Q27: How will the project be funded? A27: A portion of the street improvements will be funded by the City of Lakeville's general tax base (60 %) and the other portion will be funded from special assessments (40 %). Assessments are calculated on a per single family unit basis using the construction contract bid amount. The public hearing to adopt the assessments will be held prior to construction, in May, 2013. Holding the assessment hearing prior to construction will require that the City, and not the homeowner, bear the responsibility of any additional unexpected costs encountered with construction. The City is proposing a 20 -year amortization schedule for the assessments. The interest rate will be determined at the time the bonds are executed. The interest rate will be set at the lowest available rate that the city is able to obtain. Once the assessment roll is adopted by the City Council, residents can pay their assessments by December 31, 2013 to avoid any interest charges. In addition, there is a senior citizen deferment policy for those over 65 -years of age. Interest will continue to accrue until the assessment is paid in full. Additional questions regarding deferments can be answered by the City's Finance Director. Q28: Why do we have to pay interest? A28: The City does not have the funds to pay for large infrastructure projects directly. Rather the City sells bonds to fund the project. The interest rate on the bonds is set at the time of the bond sale, and this interest is passed on to the residents. Currently, the interest rates are at a record low, and the 2012 Street Reconstruction Project was financed at a fixed rate of 3.50 %. Q29: My current driveway has a warranty period of 8- years. Will the City offer the same warranty period when it replaces my driveway? A29: The City ensures that the material and construction methods follow the best practices in the industry. The City's warranty period is less than 8 years, but we have had very few problems over the years with driveways cracking after the warranty period has closed. Q30: When I need to park on the street due to the concrete curing time period, how will the City handle the traffic and fast speeds of drivers passing through the neighborhood. A30: During construction The City will have the roads closed to local or "thru" traffic. We will try to accommodate any of the special needs that folks may have during construction. Q31: When I need to park on the street due to the concrete curing time period how will the City handle the traffic and fast speeds of drivers passing through the neighborhood. A31: During construction we will have the roads closed to local or "thru" traffic. We will try to accommodate any of the special needs that folks may have during construction. KnO2I119 -020 WdminiMeeting Meeting'18 -01 -12 (Valley Park) Neighborhood Meeting Minutesdocx Lakeville 2013 Street Reconstruction Project Valley Park Neighborhood Meeting Minutes August 1, 2012 Page 6 Q32: I have pavers in my driveway. How will this be handled? A32: The contractor will be required to salvage and store the pavers during construction. During the restoration the homeowner will have the option of allowing the contractor to place the pavers back to their original condition or we will construct a concrete apron at the entrance. Q33: How wide is the City's right -of -way? A33: The total right -of -way width across most streets is 60 -feet. Along most streets within Valley Park, the right of way is approximately 14 -feet from the back of the existing curb line. Q34: Will the City lower the street for drainage improvements? A34: It depends on the circumstances of your particular area. In most cases, a vertical elevations change along any street is made to improve the drainage conditions in the neighborhood. We welcome any thoughts you have regarding drainage issues on your streets. Q35: What about the frequency of waste hauling vehicles in our neighborhoods? Is there anything that can be done? A35: It is difficult to regulate waste haulers, and this issue has been discussed by the City's policy makers over the years. Ultimately, the City's policy makers have decided to allow free enterprise in the waste hauling business to continue and to allow multiple waste haulers to serve the area. However, your concerns regarding waste haulers, and the effect their vehicles have on your streets, will be included in the comments presented to the City Council regarding this meeting. Q36: What is the date that this project will get authorized by the City Council? A36: It is expected that the City Council will authorized the preparation of a feasibility report for the project on August 20, 2012. The feasibility report will allow City Staff to further investigate and provide further detail into the necessary improvements. Q37: What do we use as a striping material? I have had problems when stopping at intersections with my motorcycle. A37: In most cases within the City the pedestrian crossings are striped with epoxy paint. Q38: What does the construction schedule look like? We usually leave town during the summer for an extended period of time. A38: The project schedule will be better defined once a contractor is selected for the project, in late spring, 2013. Another neighborhood meeting will be held prior to starting construction to address more specific questions regarding schedules, construction access and general construction concerns. Residents will be mailed the construction representative contact information, as well as a project phasing map, prior to starting construction. Residents can also sign up for the City's e -mail listsery to receive updates about the project. K. 02109 -020 WdminWectingWeiglrborhood Meeting 118 -01 -12 (Valley Park) Neighborhood Meeting Mimnes.docc Lakeville 2013 Street Reconstruction Project Valley Park Neighborhood Meeting Minutes August 1, 2012 Page 7 Q39: There are currently very large pot holes on Genessee Avenue. Why hasn't the City addressed these potholes? A39: As of late, City Staff has been very busy addressing storm clean -up issues in the area resulting from the June 19, 2012 storms. City Staff will review the pot holes along Genessee Avenue to determine if there is patching that needs to take place. It should be noted that once a street is programmed within the City's Capital Improvement Plan (CIP) for reconstruction, City Staff does make a conscious decision to patch only those potholes that put the City at liability risks, so that resources are not allocated to filling potholes along streets that will soon be reconstructed. Q40: How many soil borings will be collected? A40: That will be determined by the total length of the project and specific concerns regarding soil types. Typically, borings are collected every 750 — 1,000 feet of roadway. Q41: How thick will the new pavement be? A41: Along local residential streets, the City's standard is to install 2- inches of bituminous base course plus 1.5- inches of wearing course. However, the soil borings collected from the project area will ultimately determine the pavement section design. Q42: What is being done by the City to address the recent FEMA flood plain map updates in the area? A42: The City does not have any input on FEMA flood plain map revision process. However, the City is currently working to produce a Letter of Map Revision, to address the concerns of residents whose properties were recently identified as being located within the flood plain Q43: With the recent signal improvements at Cedar Avenue and 164 Street, is 164 Street now considered a collector roadway? Traffic levels appeared to have increased in this area with the installation of the signal and the intersection changes at 167 Street and Cedar Avenue. A43: 164 Street is still classified as a local residential street. However, the City recognizes that traffic patterns may have changed in the area with the Cedar Avenue BRT improvements, and therefore, will consider collecting traffic count data along 164 Street with the feasibility stage of the project to determine if traffic volumes warrant thicker pavement sections along 164 Street. Q44: How far into my driveway will the pavement be removed with the street improvements? A44: Typically, only the first 3 -to -5 feet of a driveway are disturbed with the curb and gutter improvements. However, if more extensive improvements are need to correct grading /drainage issues, or to install additional storm sewer improvements, the maximum distance that would be disturbed is 14 -feet behind the back of curb, which is the City's right -of -way limits K, 02109 -020 WdminU.leeting Neighborhood Meeting -0 I -12 (Valley Park) Neighborhood Meeting Minutes.docx Lakeville 2013 Street Reconstruction Project Valley Park Neighborhood Meeting Minutes August 1, 2012 Page 8 Q45: Why do you need 3 -feet behind the curb to work? A45: Three feet is the typical distance we see disturbed with construction. The contractor needs adequate room to excavate for the curb installation and to get his/her equipment in a position to pour the new curb. Q46: How far back will you work on concrete driveway patches? A46: Existing concrete driveways will be removed and patched to the first existing joint. K:l02109 {) WdmintMeeling Meeting)08 {11.12 (Valley Park) Neighborhood Meeting Minulesdocr Public Response for Project - Valley Park Monica Heil let resident know exact assessment amounts were not yet calculated, but expressed that the assessment term was 20 -years, and shared with him the figures from the 2012 Street Reconstruction Project. ( Monica Heil confirmed paper copy was mailed, and not retumed as undeliverable to WSB. Monica Heil e-mail resident electronic copy of letter. Monica Heil left a message for resident regarding the City's assessment policy, and advised that assessment amounts are not yet calculated, but that as assessment range will be shared with residents at next week's neighborhood meeting. Comment CardsiLettertt [ __ -- [ Phone I Date Recaiued [ Comment 1 Response Item # Resident Name Resident Address HONE Follow -Up Inquires Response Monica Heil advised resident this area is no longer propsoed to receive mill and overlay improvements, and that the City would patch any areas in need of immediate repairs next year without assessments. Public Informational Meeting - 81172 Comment ?,ease ?,ease c�er lim the number of trash haulers in the neighborhood. Several trucks per week - ruins- the cul- de -dac. As thr tum in the tight radius it tears up the asphalt. [Install] No Parking signs close to the Cedae and 164th Street intersection." 'Water from Gannon Avenue runs down 165th Street and floods the road. Sewer on Gannon would help maybe eliminate that. Comer of Gannon and 165th also, drainage on 165th slows and gathers on west side of our driveway. Looking forward to new road. Thank you. Great job." "I (live on Upper 167th Court W. This street has been flooded in the past. Some of the water comes back through the catch basin possibly from the creek? Is this a good time to address this problem? Possibly a check valve in the storm sewer pipe. Other ideas not related to the street improvements but for flooding: 1. Lower the slough west of Cedar Avenue 2. Lower soccer field at Bunker Park." Comment Resident had questions about the proposed street improvements along 161st Street, in the Dakota Plaza area of the project. e- Neighbnrhood Meeting Phone Conversations Comment Residents had questions as to whether or not the water main in their area of Valley Park needed replacement similar to the work being done in the Valley Park area. Also had questions as to whether or not the project would be assessed. Resident had questions about the potential assessment amounts, terms, and payment ranage for assessments. ( 'Resident did not receive paper copy of neighborhood meeting notice. ZLOZ /4Z /L ZLOZ /9Z /L - - 7/27/2012 01.00/1/8 01.00/1/8 Date Received 8/9/2012 16225 Gamer Court 952 - 953 -3562 7120 164th Street 952 - 250 -3062 7269 167th Street 763- 242 -5234 Phone 612 - 719 -9745 £000 1.04 0966 Resident Address Murphy Automotive/ProTech iaAS 41991 961.L 7426 Upper 167th Court Richard Lund Beth Schultz Trisha Jenson uosl0 AslW Brent Thorfinnson Resident Name Tim Murphy L N wall V) v c• m WSB Engineering • .Planning • Environmental • Construction 701 Xenia Avenue South cY associates. htc Suite 300 Minneapolis, MN 55416 Tel: 763 - 541 -4800 Fax: 763 - 541 -1700 Memorandum To: Steve Mielke, City Administrator Chris Petree, Public Works Director Troy Grossman, Streets Superintendent Zach Johnson, City Engineer From: Monica Heil, Project Manager Date: August 8, 2012 Re: City Project No. 13 -02 WSB Project No. 2109 -02 A Neighborhood Meeting was held on Wednesday, August 8, 2012 to discuss the proposed 2013 Street Reconstruction Project, City Project #13 -02. Approximately 40 residents attended the meeting held at the Lakeville Water Treatment Facility to discuss the proposed improvements. The following Staff and WSB & Associates, Inc. representatives were in attendance: • Chris Petree, City of Lakeville, Public Works Director • Troy Grossman, City of Lakeville, Streets Superintendent • Monica Heil, WSB & Associates, Inc. • Chris Hartzell, WSB & Associates, Inc. The following is a summary from the Question and Answer portion of the presentation. Questions 1 -10 represent questions asked by the residents along 204 Street. The remaining questions were asked by residents within the Clay's Acres portion of the project. Question #1 (Q1): Does the existing storm sewer along 204 Street drain into Lake Marion? Answer #1 (Al): Yes. Any proposed storm sewer improvements would likely outlet to the existing ditch section along the north side of 205 Street, instead of outletting directly into Lake Marion. Q2: If 204 Street is narrowed to 32 -feet in width, how is that 32 -feet in width measured? A2: It is measured from the back -of -curb to back -of -curb. Q3: What will the reduced street width mean to parking along 204 Street? A3: The City's current design standard for local residential streets is 32 -feet in width. All new residential streets in Lakeville are constructed to this width, and vehicles can still maneuver along these 32 -foot wide streets, even with cars parked on both sides of the street. Minneapolis ■ St. Cloud Equal Opportunity Employer K:,O'_ 109 -0?O'Admin\Meeting \Neighborhood Meeting‘08 -08 -12 (Clay's Acres_204th Street) Neighborhood Meeting Minules.docx Lakeville 2013 Street Reconstruction Project Clay's Acres and 204 Street Neighborhood Meeting Minutes August 8, 2012 Page 2 Q4: Will the gas company replaces all of their gas mains with the City's Street Reconstruction Project? A4: The City of Lakeville strongly encourages, but cannot require the private utility companies to replace /upgrade any of their facilities. However, the City will make every effort to coordinate with the private utility companies in the area so if there are plans to relocate, replace or bury existing overhead utilities, the utility work can be completed concurrently with the street reconstruction project. Q5: Can additional street lights be added to the project? A5: The possibility can be investigated if the there is enough interest within the neighborhood. Street lighting improvements would be 100% assessed to benefiting property owners, separate from the street improvement project. Q6: Will the drainage through the 205 Street channel be piped? If not, is the City going to try to "hold back" water in the ditch, so it functions like a storm water basin? A6: Drainage through the ditch will not be piped, but is not proposed to alter the existing ditch section to retain water such that it functions like a storm water basin. Water will continue to flow through this ditched area as it currently does. However, the ditch will be evaluated with the final design of the project to determine if any grading work will be necessary to accommodate flow from the storm sewer improvements along 204 Street. Q7: Is this project a "done deal ?" A7: No. The purpose of this Neighborhood Meeting is to gather resident feedback and to share it with the City Council, so that the Council can make a decision as to whether or not to move forward with the preparation of a feasibility report. Upon completion of the feasibility report, there will be a formal Public Hearing for the project, in which residents will again have an opportunity to voice their opinions on the proposed improvements prior to the City Council actually ordering the project. Q8: Does the proposed assessment amount include sanitary sewer and water main improvements? A8: No, any required sanitary sewer or water main improvements would be funded by the City's Utility Operating Funds, and would not be funded by special assessments. At this time, the City is still completing its review of the utilities in this area to determine if any repairs /improvements will be necessary with the street improvements. Q9: Would you like to see the road narrowed to 32 -feet in width as a part of the street improvements? [A question asked by Staff to the residents from 204 Street in attendance at the Neighborhood Meeting]. A9: Yes, we would like to see the existing boulevard trees survive construction, and we think there is a better chance of that happening if the road is narrowed by 4 -feet. Q10: What is the timeline for construction? A10: Construction will take place between May and November, 2013. The project schedule will be better defined once a contractor is selected for the project, in late spring, 2013. Kh02 109 -020'Admh MeetingiNeighborhood Meeting 08 -08 -I2 (Clay's Acres_ 207th Street) Neighborhood Meeting Minutes.docx Lakeville 2013 Street Reconstruction Project Clay's Acres and 204 Street Neighborhood Meeting Minutes August 8, 2012 Page 3 Another neighborhood meeting will be held prior to starting construction to address more specific questions regarding schedules, construction access and general construction concerns. Residents will be mailed the construction representative contact information, as well as a project phasing map, prior to starting construction. Residents can also sign up for the City's e-mail listsery to receive updates about the project. Q11: Is the City proposing to replace the water main just along Iteri Avenue, or within all of Clays Acres? All: There have been a total of 19 recorded water main breaks since the City began maintaining records of water main breaks in 1995. Of those 19 total breaks, 13 of them have been along Iteri Avenue. The water main break history in the Clay's Acres neighborhood is what is driving the potential reconstruction of the streets within the neighborhood, not necessarily the current condition of the roads. There have been two additional water main breaks along Iteri Avenue since this Neighborhood Meeting. The City is in the process of obtaining soil borings from the area to determine if the soil within the project area is corrosive, and contributing to the deterioration of the pipe. The results of the soil borings will assist the City in making a decision as to whether or not the City can repair portions of the existing water main or if all of the water main within Clay's Acres should be completely replaced. Staff is asking for feedback from residents about whether or not they would like to see the existing water main repaired, such that the City will be back at some unknown time in the future to reconstruct the streets independent of the water main repairs, or if residents would like to see the streets reconstructed with storm sewer improvements in conjunction with complete water main replacement within the project. Q12: Will the proposed storm sewer improvements extend all the way up the streets (from 208 Street to 210 Street)? Al2: Storm sewer improvements, and the associated catch basins, would be installed to a point about mid- block. Drain tile improvements would be extended for the length of the streets, such that every lot received a drain tile service stub with the project. Q13: What is the technical definition of curb and gutter? A13: The City is proposing to install concrete curb and gutter within all of Clay's Acres. Typically, barrier style curb is installed in established neighborhoods, where driveway locations are known, and no concrete curb and gutter previously existed. However, if the neighborhood as whole requests surmountable concrete curb and gutter be installed instead, the City would work with residents to honor this request. If the project moves forward into final design, there will be an opportunity to further discuss the curb type to be installed within the Clay's Acres neighborhood. Q14: Is it required to install concrete curb and gutter? A14: Yes, the City's policy is to bring any reconstructed streets up to current design standards, which would include the installation of concrete curb and gutter. It has been shown that concrete curb and gutter will extend the life of a roadway by providing an adequate K:t 021119-020 , Admin1MeetingNeighborltood Meetingt08 -08 -12 (Clay's Acres_204111 Street) Neighborhood Meeting Minutcs.docx Lakeville 2013 Street Reconstruction Project Clay's Acres and 204 Street Neighborhood Meeting Minutes August 8, 2012 Page 4 means to get surface water runoff off of the pavement surface, which can alleviate potential cracking and sub -grade issues with the pavement. Q15: How far will the utility improvements extend into my driveway? A15: Depending on the location of your existing water service, up to 15 -feet behind the back - of -curb. If your water service is located far enough away from your driveway, it is possible that your driveway will only be disturbed to the limits of the drain tile /storm sewer installation, which may be a distance of only 5 to 10 -feet from the back of curb. Q16: Will drain tile be installed along both sides of the streets? A16: Yes, and drain tile services will be stubbed to each lot so that residents can connect their existing private systems to this public drain tile system. Q17: Will rear yard drainage issues be corrected with the drain tile installation? A17: Drain tile will be installed on the street side of lots, only. Construction associated with the street improvements will stop at the City right -of -way limits (which is approximately 15 -feet behind the existing edge of pavement). Q18: Every year, the drain tile system the City originally installed heaves a little more. What will be done to make sure this doesn't happen with the new system? A18: Current drain tile installation standards are different from the standards in -place at the time the original drain tile system was installed. New drain tile standards will assist with some of the heaving issues, but residents with bituminous driveways may still see evidence of heaving if the soils shift significantly in the area. Q19: What will be done to address dust control? A19: The contractor will be required to water the streets as necessary to complete the work. The City also typically bids a chemical solution that can be applied to the roadway surface to mitigate dust issues. Q20: I have issues with water in my basement? Can I hook up a private foundation drain tile system to the public system that the City is installing with the street improvements? A20: Yes. A drain tile service will be stubbed to every property within this area of the project. Residents may connect their private systems to this service stub at any time. Q21: The assessments can be paid over a period of 20- years? Do these payments show up on my property tax statements? A21: Yes, the first payment on the special assessments would be due with taxes payable in 2014. Assessments can also be paid in full anytime between the assessment hearing (May, 2013) and December 31, 2013 to avoid any interest charges on the special assessment. Q22: Is the assessment rate fixed or variable? A22: It is a fixed rate, to be determined at the time of the bond sale for the project. K:112109-02O'Admin'Meeting‘Neighborhood Meeting•O8 -08 -12 (Clay's Acres_2O4th Street) Neighborhood Meeting Minntes.docx Lakeville 2013 Street Reconstruction Project Clay's Acres and 204 Street Neighborhood Meeting Minutes August 8, 2012 Page 5 Q23: Why does the City need to charge interest with the assessments? A23: The City must bond for its share (60 %) of the proposed improvements, and the interest rate charged with the bond is also collected with the assessments. Q24: I have a brand new neighbor that just moved into the neighborhood. Who is responsible for this assessment - the new neighbor or the previous homeowner? A24: The current property owner will be responsible for the assessment. Q25: How will we be notified of the Public Hearing for the project? A25: A formal Notice of Public Hearing will be mailed to all property owners within the project area inviting them to the Public Hearing meeting. Q26: We were assessed in the late 1980's for street improvements completed by the City back then. Why do we have to pay again? A26: The 1986 improvements were primarily storm sewer related. While additional storm sewer is needed in Clay's Acres, street reconstruction and the installation of concrete curb and gutter constitute the bulk of the improvement costs associated with this project. Q27: What did residents within the Glenn Addition (the City's 2011 Street Reconstruction Project) pay for the installation of concrete curb and gutter in that neighborhood? A27: Residents within the Glenn Addition also paid 100% of the costs associated with the concrete curb and gutter installation, which calculated to approximately $1,600 per lot. The conservative estimate for the cost per lot to install new concrete curb and gutter within Clay's Acres is approximately $2,000 per lot. It should be noted that lots within Clay's Acres are wider (on average, they are 100 -feet wide) than the lots within the Glenn Addition (80 to 100 -feet in width), and so the wider lot size does attribute to a larger cost associated with the installation of concrete curb and gutter. Q28: What are the differences between barrier style and surmountable concrete curb and gutter? A28: Surmountable curb and gutter is typically used within new residential developments, where the final driveway location is not yet known for every lot. By installing surmountable curb and gutter within new residential developments, home builder have the latitude to alter the driveway location for any given lot to suit the needs of a potential buyer. Within established residential neighborhoods, where the driveway location is know, barrier style curb and gutter can be installed, with curb "drop- downs" at the driveway locations. Most residential users prefer the barrier style curb and gutter with the drop - down at the driveway, as it provides a smoother vertical transition in and out of the driveway. Q29: I have a private drain tile system — will you force me to connect to the new public system? A29: No. Property owners can choose to connect at any time, or not at all. K:'O2 109 -0201Admin4Meeting "Neighborhood Meeting'08 -08 -12 (Clay's Acres_2041h Street) Neighborhood Meeting Minnles.docs Lakeville 2013 Street Reconstruction Project Clay's Acres and 204 Street Neighborhood Meeting Minutes August 8, 2012 Page 6 Q30: What will the impact be to trees in the neighborhood? Do you know which trees will need to be removed with construction? A30: Tree removal will be reviewed with final design of the project. If your existing water service is located within close proximity of a tree, it is likely it will need to be removed with the service replacement construction. The City's policy is to replace trees (with either a 2.5 -inch diameter deciduous trees or 8 -foot coniferous trees) that are impacted by water service replacement. However, boulevard trees that must be removed due to curb and gutter or storm sewer installation will not be replaced. Q31: My water shut -off is located within my driveway. Will the City replace my driveway if it is removed with construction? A31: Yes. Driveways will be patched to the construction limits with in -kind materials (i.e. bituminous driveways will receive a bituminous patch; concrete driveways will receive a concrete patch, etc.). Q32: What is the cost of the tree removal? A32: Tree removals are included in the overall project costs, and are not assessed to just those property owners requiring tree removal at their residence. Q33: What type of warranty is there on the driveway patches? A33: Driveway patches are under contractor warranty for one year after installation. Q34: When will the project start? A34: Construction will take place between May and November of 2013. Once a contractor is selected for the project, more detailed schedules, including a construction phasing plan map, will be made available to residents via mail, the City's website, and a City e -mail listsery that residents can sign up for on the City's website. During construction, the on- site construction observers for the project will provide residents with door hangers to alert them to any changes in construction activity on the job. Q35: The assessment estimate that was presented tonight — does that figure represent the 40% to be assessed after the City contributes its 60% share? A35: Yes. Q36: How is water main lining completed? A36: Valves, tees and hydrants are excavated and replaced, and the contractor then excavated two pits at either end of the project to insert a resin within the existing water main pipe that will line the interior of the pipe. After that resin has cured, a robotic camera is sent into the newly lined water main pipe to cut out each of the water service locations. Q37: What will the new pavement thickness be? A37: The pavement design will depend on the data collected with the soil borings. Typically, the City requires 12 -inchs of sand, 6- inches of reclaimed aggregate base, 2- inches of bituminous base course paving and 1.5- inches of bituminous wear course paving along a local residential street. K X02109 -020 Wdmin'Meeting\Neighborhood Meeting -O8 -12 (C'lay's Acres_204th Street) Neighborhood Meeting Mimaes.docx Lakeville 2013 Street Reconstruction Project Clay's Acres and 204 Street Neighborhood Meeting Minutes August 8, 2012 Page 7 Q38: What load limits be for the new streets? A38: Streets within Clay's Acres will be designed to accommodate 7 tons. Q39: If the project costs end up being higher than were originally estimated, will the proposed assessment amount go up? A39: Once bids are received for the project (in March, 2013) the final assessment calculations can be completed, and a final assessment hearing will be held (in April/May, 2013) prior to starting construction. The City of Lakeville has chosen to hold the assessment hearing prior to construction such that if there are any unknown costs encountered with construction, those cost are bore entirely by the City, and not those specially benefitting property owners. K002109 -020tAdmin'M etingtNeighborhood Meetings08 -08 -12 ( Clays Acres_204th Street) Neighborhood Meeting Mimdes.docx Public Response for Project - CIa , "s Acres and 204th Street 1, Pro- Neighborhood Meeting Phone Conversations Response Monica Heil shared the City's per unit assessment policy information with resident, and stated assessment amounts were not yet available, but an assessment range would be presented at the neighborhood meeting. Monica Heil shared with the resident the proposed plans for water main replacement, storm sewer improvements and draintile improvements in the area. Monica Heil shared with the resident the City's general assessment policy, and advised assessments are calculated on a per unit basis, rather than a front foot basis. (Monica Heil advised that as long as we knew about a residents needs, the field staff would work with a resident to make sure their accessibility needs are met during (construction. Public Informational Meeting .8 /8(12 Response Response Follow -Up Inquires Response Monica Heil spoke with the resident and answered all of her general questions. Monica Heil answered this residents questions. 1 (Chris Petree spoke with resident and took her feedback. 1 Monica Heil spoke with this resident. She thanked him for his comments and indicated she would share his comments with City Staff and the Council to assist them in making a decision regarding the street width. Comment Resident had general questions about the City's assessment policy and potential assessment amounts. Resident also stated she was in favor of the project, as she experiences significant drainage issues due to the lack of curb and gutter in front of her home. Resident called inquiring about the extent of utility replacement in the area. Resident also stated that he was glad to hear concrete curb and gutter is proposed to be installed as a part of the project, as he thinks its installation is long overdue. Resident had questions about project financing and the City's general assessment policy. Resident called Chris Petree regarding proposed Street Improvements and assessments, stating the neighborhood was assessed in the late 1980's for similar improvements. Resident had concerns about getting a wheelchair accessible van in and out of his driveway during construction. Comment - - 1 m•artt lo see the street 32 -1961 ri veldt! nil ;i5 -teet. , 1 the cost of the lights is too much, 1 prefer no tights. Save me lreesl Tnank for the meeting _ � C Cards /Letters Comment Runoff from his neighbor's driveway sheets off into his yard during rain events. Resident would like this addressed with the street improvements. Resident is "okay" with the project as proposed, and would like to see the barrier style curb and gutter installed as or •osed to surmountable. Thank you for having the neighborhood meeting. I feel that if you are going to do anything to improve the streets, etc., you should "go all the way" and do it fully now. Watermain, concrete curb and gutter replacement - don't patch. Who knows when you will get back here and what the costs will be in the future? Good Luck. Comment Resident was unable to attend the Neighborhood Meeting, and had questions regarding the scope of the proposed improvements, assessments, deferments, access during construction and the project timeline. Resident had general questions about the scope of the work and what was discussed at the Neighborhood Meeting. Resident was unable to attend the Neighborhood Meeting, but had talked to residents about what was discussed and is in support of the project. — - Resident is concerned about the potential to narrow 204th Street to 32 -feet in width. He stated that currently, the plow trucks do not plow to the edge of the existing roadway, which narrows the driving width of 204th Street to one -way traffic at the easterly curve in the road. He also stated that when vehicles are parked on both sides of the street, it is difficult for two cars to pass each other at that same curve location. He would prefer to see the road remain 36 -feet in width adjacent to his property. Date Received 7/26/2012 1 /27/2012 7/27/2012 7/30/2012 I ZLOZ/8 /8 Date Received 8/8/20 Date Received 8/8/2012 ZLOZ /41/8 Date Received 8/9/2012 Z L0Z /0 L/8 ZLOZ /6/8 8/13/2012 Phone 952 - 240 -1822 612- 726 -3865 Z08C - 69h - 96 91..1.9 r 1.66S - 694 - Z96 f L557- 69S -z65 auo4d Phone 952 -469 -4704 952 -469 -4700 Phone 612 -670 -6302 1 952 -607 -7930 952 - 469 -5310 612 - 910 -4631 Resident Address 10301 204th Street 9885 208th Street 10361 204th Street 20914 Ixonia Avenue 20843 Iran Avenue Resident Address ;cyan• 1/.1 - Str9,e1 Resident Address 20975 Iran Avenue 20975 Ixonia Avenue Resident Address 20870 Italy Avenue 20950 Isle Avenue 10351 204th Street 10310 204th Street Resident Name Marilyn Nichols Jim Bergman Marie Deaven Jim Gronvall mom der I awr= ti,apsa i8 Resident Name Don Anderson Bob Eugene Resident Name Alissa Black Nancy Miller Maxine Saul Jim Steffan # 8 N M C h W.311 L fe w eit N L I # watt N M V Vd 1.0 1.G ..111..+VWd!wclk.u.V11b1 UlUCU •••■•=13 ULI • • 4 CL C o 11 O 0 Cl C C O ( • in O a) C‘ +4; 0 w CI 0 CSI