HomeMy WebLinkAboutItem 06.eDate: 27 August 2012 Item No.
CONTRACT AMENDMENT WITH PUMP & METER SERVICE, INC. TO EXTEND THE
CONTRACT FOR THE INSTALLATION OF A GASBOY ISLANDER PLUS
Proposed Action
Staff recommends adoption of the following motion: Move to approve the contract
amendment with Pump & Meter Service, Inc. to extend the contract for the installation of a
Gasboy Islander Plus.
Approval of this motion extends the contract to 31 December 2012 to allow for final
installation of fuel system upgrades and decommissioning of the Water Treatment Facility
fuel site.
Overview
The contract for the installation of a Gasboy Islander Plus fueling system upgrades the fuel
dispensing system at the Central Maintenance Facility and decommissions the fuel site at the
Water Treatment Facility. The City contracted with Pump & Meter Service, Inc. on 19 March
2012 with completion planned for 31 August 2012.
Ordering of equipment, installation of software for the system, and programming and
installation of fuel rings on the individual pieces of equipment has taken longer than
expected. The manufacturer's representative provided assistance with software installation
and the fuel rings during the week of 20 August 2012 bringing the system upgrade closer to
completion.
The City's fleet technicians will complete the installation of the fuel rings and the remainder
of the system will be installed during the fall. Training on the software and operation of the
system will follow later this year.
Primary Issues to Consider
• Will the delay in system installation affect City operations? No, the existing fuel system
will remain operational until the changeover to the new system. The new system will
improve the accuracy of fuel accounting and make fuel dispensing more secure.
Supporting Information
• A copy of the con act amendment is attached.
nst • phe /! ' etree
Public Works Director
Financial Impact: $76,963.64 Budgeted: Yes Source: 4114.6540
Related Documents (CIP, ERP, etc.): 2012 Capital Equipment Budget
Notes:
FIRST AMENDMENT
TO CONTACT
AGREEMENT dated 4 September 2012, by and between the CITY OF
LAKEVILLE, a Minnesota municipal corporation ( "City "), and PUMP & METER
SERVICE, INC., a Minnesota corporation (the "Contractor ").
1. EXISTING AGREEMENT. The parties have previously entered into a
Contract for the installation of a Gasboy Islander Plus dated 19 March 2012 which is
incorporated herein by this reference and shall remain in full force and effect except as
specifically modified by this First Amendment.
2. AMENDMENT. The Contract is amended by changing the required
completion date from 31 August 2012 to 31 December 2012.
CITY OF LAKEVILLE
BY:
Mark Bellows, Mayor
AND:
Charlene Friedges, City Clerk
PUMP & METER SERVICE, INC.
BY:
Its