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Home My WebLink AboutItem 06.nAugust 31, 2012 Proposed Action Staff recommends adoption of the following motion: Move to approve the Professional Services Proposal for Downtown Parking Lot Improvements from WSB & Associates. Passage of this motion will result in the completion of plans and specifications for the reconstruction of the existing Downtown Parking Lot in the Ben Franklin Block. Overview Item No. PROPOSAL FOR DESIGN SERVICES FOR DOWNTOWN PARKING LOT IMPROVEMENTS September 4, 2012 City Council Meeting The City HRA approved a Joint Powers Agreement (JPA) with the Dakota County CDA in March of this year to complete identified redevelopment projects within Redevelopment Project Area No. 1 which encompasses all of the Downtown Area. The two proposed projects identified at the time of the approval of the JPA were the demolition of a duplex at the corner of 210t St. and Holyoke Ave. and public parking improvements in the Ben Franklin Block adjacent to Pioneer Plaza. The duplex demolition was recently completed. The parking lot project involves the reconstruction of an existing parking lot and the location is shown on Exhibit A. Approximately half of the parking lot is currently owned by the City and the CDA and the other half is privately owned. The City has reached a tentative agreement to purchase the privately owned portion. The proposed improvements would include reconstruction of the parking lot including landscaping, lighting, and sidewalks as well as re- platting the area to clean -up existing lot lines. The staff at WSB that would be working on the project are the same designers that worked on Market Plaza and the concepts for Pioneer Plaza. The project is proposed to be constructed in 2013. Staff recommends approval of the design proposal from WSB. Primary Issues to Consider • What is the proposed funding source for this project? The entire project including the design costs will be funded with tax increments previously collected by the CDA. Supporting Information • Design Prop osal from .: and Associates dated August 10, 2012 PdAft lson, Community and Economic Development Director Financial Impact: $ 23,870 Budgeted: Y/N N Source: Dakota County CDA co : E E L 0 EL ;It e 3 HOWLAND AVE. mwTnwre» 0 { §0 § 0 4g • ƒ 0. a CD an ,„ { -0 sill \ \ o n ® = / \\ + ( E`� � > _ , 2 ƒ ® /m °Bf= % 2 o ]§ 2\ „ J Es = - r 2 2 2 - •§ »; (�i«�. < // - 7 11 ��(� (% / \) ( � / % / \\ #& 27f� 2 § 2 / \ _o! /QI — /% � % 0 » -n ■ =0_ - — / / // I . H E aE£ / n ƒ ¥ § n'"?' ‘8° E e r 7 f 4 r � WSB AA O Engineering • Planning • Environmental • Construction August 10, 2012 Mr. David Olson Community Development Director City of Lakeville 20195 Holyoke Avenue Lakeville, MN 55044 RE: Professional Services Proposal — Downtown Parking Lot Improvements Dear Mr. Olson: I am pleased to submit this letter proposal on behalf of WSB & Associates, Inc. (WSB) to the City of Lakeville (City) to complete professional design and engineering services for portions of the main parking lot located west of the historic downtown business along Holyoke Avenue. SCOPE OF SERVICES A. Survey / Plat Preparation 701 Xenia Avenue South Suite 300 Minneapolis, MN 55416 Tel: 763 -541 -4800 Fax: 763 - 541 -1700 1. WSB shall complete land surveying services in conjunction with the City's Downtown Parking Lot Improvements, specifically: a. Topographic survey of the site to include the following area: i. The five (5) parcels owned by the Dakota County CDA ii. The drive aisle commonly referred to as 208 Street, and owned by the State of Minnesota iii. The parking lot area formerly owned by the Hewitts iv. The right -of -way located west of and adjacent to businesses that front onto Holyoke Avenue, and v. The two most southerly parcels owned by Wells Fargo b. Preparation of a preliminary and final plat for the improved area, to include a private easement for the utilities located within the parking lot area that serve the building formerly owned by Hewitt, and c. The installation of new lot corners. 2. WSB shall also provide construction staking services for the parking lot improvements. Minneapolis ■ St. Cloud Equal Opportunity Employer Task A Proposed Fee: $9,670 G \LArch,h-dnve, ROCS\ PROMOTIONAGPROMO- PROPOSALS2012'Jakevdle Parlmog Lol\LTR PROPOSAL- 1akev11e 081012 doe Mr. Dave Olson August 10, 2012 Page 2 B. Preliminary Design Services 1. WSB shall develop two alternate concept layout plans of the project area to illustrate design options for the layout and materials for the parking lot improvements and the effects of each. 2. WSB shall attend a meeting with the City to review each concept layout plan and collect opinions and preferences for development of the preferred concept plan. Deliverables shall include one paper and digital copy of each concept plan. 3. WSB shall prepare a refined (preferred) plan based on input and preferences from the City. 4. WSB shall attend a meeting with the City to review the preferred layout plan and cost estimate for review and to determine which of the improvements shall be included in the final phase of design (Construction Documents). Deliverables shall include one paper and digital copy of the preferred rendered layout plan which shall be presentation quality and may include sketches /sections and one engineers estimate of the probable cost to construct the improvements. C. Construction Document Preparation Task B Proposed Fee: $4,500 1. WSB shall prepare Construction Documents for the improvements as approved by the City. These documents shall include plans and other drawings as necessary, as well as specifications, in sufficient detail for the City to pursue competitive quotes for the construction of the improvements. Construction documents will include: Removals Plan, Layout Plan, Grading Plan, Utilities Plan, Restoration Plan, Miscellaneous Details, and related specifications for the improvements. 2. WSB shall provide all of the professional design services required to complete the plans and specifications as required for bidding the improvements for this project, except for hazardous waste engineering, archeological services, architectural services, geotechnical testing, and permits (no permits are anticipated at this time) 3. WSB shall meet with the City to review the Construction Documents plans, specifications and updated cost estimates for construction at the 50% and 90% complete milestones. Task C Proposed Fee: $8,200 G \ L- ArchW- dnveDOCS\ PROMOTIONALPROMO- PROPOSALS,2012LLakkevile Partung Lot \LTR PROPOSAL - Lakeville 081012 doc Mr. Dave Olson August 10, 2012 Page 3 D. Bidding Services 1. WSB shall include oversight and administration of the project bidding process, respond to contractor questions that arise, facilitate a pre -bid meeting, general correspondence, and preparation of all addenda as necessary. 2. WSB shall attend the bid opening, review and tabulate bids received, review contractor references, and recommend qualified contractor. E. Additional Services Deliverables shall include all addenda, one tabulation of bids and one Letter of Recommendation of qualified contractor. Task D Proposed Fee: $1,500 1. Construction Observation Services: The City may elect to hire the City to provide the Construction Observation services as an additional service. WSB shall undertake project administration and observation of the construction progress and for adherence to design intent as expressed in the plans and specifications to include; a. Administration of pre - construction meeting to review the project elements and clearly define the City's expectations as to the quality of the construction, process for dealing with problems that may arise, timelines, etc. b. Administration of Contract, including preparation of certificate of payment forms, change order forms, substantial completion forms, final payment forms, etc. c. Site observation on a periodic basis for the established duration of the construction project as stated in the specifications to ensure that the design intent of the plans and specifications are being met. WSB shall prepare field reports as necessary to document construction progress and issues or areas of concern from the site observation meetings. We anticipate this to be approximately once to twice per week for an estimated construction period of 5 weeks. d. WSB shall review all shop drawings and testing requirements, procedures and results. Additional Services 1 Proposed Fee: $5,000 2. Miscellaneous Additional Services: Services other than those listed in the Scope of Services above and requested and authorized in writing by the City. These services shall be billed on an hourly basis according to the 2012 Rate Schedule. a. Administration of pre - construction meeting to review the project elements and clearly define the City's expectations as to the quality of the construction, process for dealing with problems that may arise, timelines, etc. G \L- Archl- dnveDOCS PROMOTIONALPROMO- PROPOSALS \2012\Lakevdle Parkmg Lot \LIR PROPOSAL- Lakevdle 081012 doc Mr. Dave Olson August 10, 2012 Page 4 FEES FOR PROFESSIONAL SERVICES It is proposed that this project for Tasks A, B, C, and D be billed hourly on a cost not to exceed basis, with total cost not to exceed $23,870. If you are in agreement with the terms as outlined above, please sign where indicated below and return one copy to our office. Thank you for this opportunity to propose on this project. If you should have any questions regarding this proposal, please contact me at 763 -231 -4848 Sincerely, WSB & Associates, Inc. b. Administration of Contract, including preparation of certificate of payment forms, change order forms, substantial completion forms, final payment forms, etc. c. Site observation on a periodic basis for the established duration of the construction project as stated in the specifications to ensure that the design intent of the plans and specifications are being met. WSB shall prepare field reports as necessary to document construction progress and issues or areas of concern from the site observation meetings. We anticipate this to be approximately once to twice per week for an estimate construction period of 5 weeks. d. WSB shall review all shop drawings and testing requirements, procedures and results. Candace Amberg, RLA Senior Landscape Architect of ACCEPTED BY: City of Lakeville By: Title: Date: G L- Arch\ L- dnveDOCS\ PROMOTIONALPROMO- PROPOSALS ,2012 I-akev. le Park ng Lot,LTR PROPOSAL - Lakeville 081012 doc