HomeMy WebLinkAboutItem 06.pAugust 31, 2012 Item No.
CONTRACT WITH LAKEVILLE FRIENDS OF THE ENVIRONMENT, LLC FOR
A PEDAL THE PARKS EVENT TO BE HELD ON SEPTEMBER 22, 2012
Proposed Action
Staff recommends adoption of the following motion: Move to approve contract with Lakeville
Friends of the Environment, LLC for a Pedal the Parks Event to be held on September 22 2012.
Overview
Since 2009, the Lakeville Friends of the Environment has planned and conducted a Pedal the
Parks Event at various parks in Lakeville. This year the ride will be held at Pioneer Plaza and
Market Plaza in conjunction with the Downtown Lakeville Business Association. Participants
will be able to participate in a sustainability fair and bike safety check, and have a choice of a
6, 10 or 20 -mile bike ride. Lakeville staff has been happy with the event organizers and
participants. The activity starts at 9 a.m. and is generally completed by noon.
Primary Issues to Consider
• The appropriate insurance documentation has been submitted
• Local authorities are involved with ride logistics
Supporting Information
• Agreement signed by Deborah Nelson, Treasurer of the Lakeville Friends of the
Environment, LLC
• City permit
• 6, 10 and 20 -mile routes
n HeKnen
grim Parks & Recreation Director
Financial Impact: $ Budgeted: Y/N _ Source:
Related Documents (CIP, ERP, etc.):
N otes:
CITY OF LAKEVILLE
CONTRACT
THIS Contract ( " Contract "), entered into this 4` day of September, 2012, by and
between the CITY OF LAKEVILLE, a Minnesota municipal corporation, whose address is
20195 Holyoke Avenue, Lakeville, Minnesota 55044 (hereinafter referred to as the "City ") and
LAKEVILLE FRIENDS OF THE ENVIRONMENT, LLC.
WITNESSETH
1. TERM The terns of the Contract will be September 22, 2012.
2. INSURANCE LAKEVILLE FRIENDS OF THE ENVIRONMENT, LLC
shall procure and maintain general liability insurance against all claims for injuries and damages
occurring on the Premises such insurance to be in amounts approved by City. Such insurance
shall be primary and non - contributory and name City as an additional insured and shall contain a
provision that the City will be notified in writing thirty (30) days prior to any proposed policy
"a"on.
3. TAXES LAKEVILLE FRIENDS OF THE ENVIRONMENT, LLC shall be
responsible for all personal property and real estate taxes incurred as a result of this Contract.
4. OPERATION LAKEVILLE FRIENDS OF THE ENVIRONMENT, LLC
must operate its event in accordance with instructions received from the City, a copy of which is
attached hereto.
5. INDEMNIFICATION Any and all claims that arise or may arise on behalf of
LAKEVILLE FRIENDS OF THE ENVIRONMENT, LLC, its agents, servants, vendors,
invitees or employees as a consequence of any act or omission on the part of the LAKEVILLE
FRIENDS OF THE ENVIRONMENT, LLC or its agents, servants, or employees while
engaged in the performance of this Agreement shall in no way be the obligation or responsibility of
the City. LAKEVILLE FRIENDS OF THE ENVIRONMENT, LLC shall indemnify, hold
harmless and defend the City, its officers and employees against any and all liability, loss, costs,
damages, expenses, claims or actions, including attorneys' fees which the City, its officers or
employees may hereafter sustain, incur or be required to pay, arising out of by reason of any
negligent or willful act or omission of LAKEVILLE FRIENDS OF THE ENVIRONMENT,
LLC, its agents, servants, vendors, invitees or employees, in the execution, performance, or failure
to adequately perform LAKEVILLE FRIENDS OF THE ENVIRONMENT, LLC obligations
pursuant to this Contract.
IN WITNESS WHEREOF, the parties hereto have executed this .,icense as
of the day and year first above written.
CITY OF LAKEVILLE
BY:
Mark Bellows, Mayor
BY:
Charlene Friedges, City Clerk
OF THE
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i
Lakeville Parks and Recreation Department Rental Contract /Permit
20195 Holyoke Avenue Printed. 06 Auq -12, 12:22 PM
Lakeville, MN 55044 User: iottum
(952) 985 -4600
Contract #: 5867 User: jottum
D ate: 03- May -12 Status: Firm
Customer Information:
Deborah Nelson
Pedal the Parks
16618 Klamath Terrace
Lakeville, MN 55044
Home: ()
Business: (952)892 -0193
Purpose of Use Pedal the Parks
Name and Address of first booked facility: Pioneer Park Plaza, Neighborhood Park, 20801 Holyoke Ave.
Date and Times of Use # of Bookings: 2 Starting: Sat 22 Sep 12 07:00 AM Expected: 100.00
Ending: Sat 22 Sep 12 01:00 PM
Facility /Equipment Eq. Qty- Day Start Date Start Time End Date End Time Exp. Attend Total Fee
Market Plaza - Market Plaza 1 Sat 22- Sep -12 07:00 AM 22- Sep -12 01:00 PM 100 $0.00
Pioneer Park Plaza - Neighborhood Park 1 Sat 22- Sep -12 07:00 AM 22- Sep -12 01:00 PM 100 $0.00
Deposit Paid By?
Additional Fees
Payment Method
Rental Fees Extra Fees Tax Rental Total Damage Deposit Total Applied Balance Current
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
The above balance is due by:
Disclaimer:
City of Lakeville Parks and Recreation Department Facility Usage Release and Indemnification Agreement:
As lawful consideration for being permitted to use a park or recreational facility belonging to the City of Lakeville, I agree on
behalf of myself and my organization or group to release and discharge the City of Lakeville, and its agents and employees, from
liability for injuries or damages, including any losses caused by the negligence or strict liabilities of the Released Parties. I further
agree on behalf of myself and my organization or group to protect, indemnify, and hold harmless the Released Parties from any
and all claims, liabilities, damages, or rights of action directly or indirectly arising from the use of these facilities. This agreement
is specifically binding upon my spouse, heirs and assigns, and on the spouses, heirs or assigns of any member, employee, or
participant of my organization of business. This agreement to release and indemnify the City does not apply in the event of the
City's gross negligence or willful and wanton misconduct.
I warrant that I am authorized to enter into this agreement on behalf of my organization or business.
Deborah Nelson /Representative
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