HomeMy WebLinkAboutItem 06.hSeptember 7, 2012 Item No.
PERFORMANCE AGREEMENT FOR THE LAKEVILLE AREA ARTS CENTER
Proposed Action
Staff recommends adoption of the following motion: Move to approve performance agreement
with the following individual for the Lakeville Area Arts Center.
Performer
• The Sawtooth Bluegrass Band, performing Saturday, November 3, 2012
Passage of this motion will result in confirming the staff needed to offer programs advertised in
the Parks and Recreation brochures and the LAAC playbill.
Overview
The Lakeville Area Arts Center offers activities to the public as advertised in the Lakeville Parks
and Recreation brochures and the LAAC Playbill. Performers are contracted for concerts as
advertised.
Primary Issues to Consider
• None
Supporting Information
• Performer agreement
Tom Barnard
Lakeville Area Arts Center Manager
Financial Impact: Budgeted Y/N Y_ Source:
Related Documents (CIP, ERP, etc.): Parks & Recreation and Arts Center Brochure and LAAC
Playbill Notes:
Agreement between the City of Lakeville
and
The Sawtooth BiuetZrass Band
The Sawtooth Bluegrass Band will perform a concert beginning at 7:30 p.m. on Saturday,
November 3, 2012, at the Lakeville Area Arts Center, 20965 Holyoke Avenue.
Both the Sawtooth Bluegrass Band and the Lakeville Area Arts Center staff will work to
promote the show. The Sawtooth Bluegrass Band will use its data base of contacts and fans to
make the concert known. The Lakeville Area Arts Center will promote the concert in its 2012-
2013 playbill, website, media releases, marquee, newsletters, and using other available resources.
The Lakeville Area Arts Center will sell tickets through its box office and ticket outlets.
By signing at the bottom of this letter of agreement, Lakeville Area Arts Center and the
Sawtooth BIuegrass Band agree to the following conditions:
1) Performance Space
The LAAC stage will be clear of furniture, props, scenery, etc. There will be general
stage lighting and the sound booth will be available.
2) Liability Insurance
The City of Lakeville carries the standard liability insurance for audiences, staff, and the
building of the Lakeville Area Arts Center.
3) Payment
The Sawtooth Bluegrass Band will receive a $1,000.00 guarantee and a 50/50 split of
ti(`.1cPt 7PL /Pni afl"eT fhP biaTantPe i me The b1a —t— •Y111 -paid the iliglit of the
performance and the split will be paid during the following week after all tickets sold the
day of the concert are calculated.
4) Sound equipment
The band will supply its own instruments and will inform the LAAC ahead of time if it
will supply its own sound equipment or use the LAAC's sound booth. .
5) Inclement weather
In the event of bad weather making travel to a performance unsafe, the decision to cancel
shall be made by the Lakeville Area Arts Center coordinator and the Sawtooth Bluegrass
Band representative at (phone) ') 7- qk :: 6q Z . Rescheduling of the concert will
depend on the availability of both the performance space and the Sawtooth Bluegrass
Band.
I hereby agree to all conditions and terms described above:
Saw"toot'h Bly6grdss Band representative Date
As an authorized representative of the City of Lakeville, I hereby agree to all conditions and
terms described above:
Date
Lakeville Mayor Date City Clerk