HomeMy WebLinkAboutItem 06.fOctober 29, 2012 Item No.
LANDSCAPE MAINTENANCE CONTRACTS WITH
VONBANK LAWN CARE, INC. AND JEFF REISINGER LAWN SERVICE, INC.
Proposed Action
Staff recommends adoption of the following motion: Move to approve Enhanced Landscape
Maintenance Contract with VonBank Lawn Care, Inc. and Standard Landscape Maintenance
Contract with Jeff Reisinger Lawn Service, Inc. Passage of this motion will result in Mayor and
City Clerk executing a Contract with VonBank Lawn Care, Inc. and Jeff Reisinger Lawn Service,
Inc. for landscape maintenance services.
Overview
The City has contracted with landscape maintenance companies to maintain various
properties throughout the city for over 12 years. The Enhanced Maintenance Contract sites
include high profile sites such as City Hall, Police Department and Fire Stations. The Standard
Maintenance Contract sites include small scattered parks and public facilities such as well
houses and lift stations.
City staff advertised and accepted bids for Enhanced and Standard Landscape Maintenance
Contracts in October of 2012. The low bid for the 2012 one -year contract for Enhanced
Landscape maintenance services was submitted by VonBank Lawn Care, Inc. at a cost of
$60,651.57. The low bid for the 2012 one -year contract for Standard Landscape maintenance
services was submitted by Jeff Reisinger Lawn Service, Inc. at a cost of $72,171.62. With both
contracts, the City has the discretion to extend the contract a second year (2013) under the
initial conditions of contract.
At this time, staff is recommending to extend the contract with VonBank Lawn Care, Inc. for
Enhanced Landscape Maintenance Services in 2013 at a cost of $60,651.57. Staff is also
recommending to extend the contract with Jeff Reisinger Lawn Service, Inc. for Standard
Landscape Maintenance Services in 2013 at a cost of $72,558.51.
Primary Issues to Consider
• Are VonBank Lawn Care, Inc. and Jeff Reisinger Lawn Service, Inc. reputable companies
that will provide quality landscape maintenance services? Jeff Reisinger Lawn Service,
Inc. has provided quality service for the City of Lakeville over the past 11 years and
VonBank Lawn Care, Inc. has done so over the past year.
Supporting Information
Copy of Enhanced Landscape Maintenance Contract with VonBank Lawn Care, Inc. and
Standard Landscape Maintenance Contract with Jeff Reisinger Lawn Service, Inc. for
the 2013 mowing season
n Hennen
m Parks & Recreation Director
Financial Impact: $133,210.08 Budgeted: Y/N Y Source: General Fund
Related Documents (CIP, ERP, etc.):
Notes:
CONTRACT FOR SERVICES
ENHANCED MOWING 2013
AGREEMENT made this 5 th day of November 2012, by and between the CITY
OF LAKEVILLE, a Minnesota municipal corporation ( "City ") and VONBANK
LAWN CARE, INC. ( "Vendor ").
IN CONSIDERATION OF THE MUTUAL COVENANTS THE PARTIES
AGREE AS FOLLOWS:
1. CONTRACTOR'S RESPONSIBILITIES.
1.1 Vendor shall be responsible for providing lawn maintenance
services for parcels or properties listed in Exhibit A.
1.2 The City of Lakeville's Enhanced Landscape Maintenance
Standards dated 2012, attached hereto as Exhibit B, shall be incorporated herein and,
together with this Agreement, shall be referred to as the "Contract Documents," all of
which shall be taken together as a whole as the Contract between the parties, as if set out
verbatim and in full herein. In the event of conflict among the provisions of these
documents, the terms of this Agreement shall control resolving any such conflict.
2. INDEMNIFICATION.
2.1. The Vendor shall indemnify, defend and hold harmless the City
and its officials, agents, representatives and employees from any loss, claim, liability and
expense (including reasonable attorney's fees and expenses of litigation) with respect to:
(a) Worker's Compensation benefits payable on account of injury or death to any Vendor
employee, or to any employee of Vendor's subcontractors, where the injury or death
arises out of, or is in any way related to, the work performed or to be performed under the
Contract; (b) claims for personal injury, death or property damage or loss asserted by a
Vendor or subcontractor or any of their officers, agents, representatives, or employees
where the injury, death, damage, or loss arises out of, or is in any way related to, the
work performed, or to be performed, under the Contract; and (c) claims for personal
injury, death or property damage or loss as asserted by third - parties at the work site
where the claim is based in the whole, or in any part on, or is in any way related to, any
act or omission by Vendor or Vendor's subcontractors, agents, employees or delegates.
2.2. Vendor shall agree that the indemnities stated above shall be
construed and applied in favor of indemnification. To the extent permitted by law, the
stated indemnities shall apply, regardless of any strict liability or negligence attributable
to the City, and regardless of the extent to which the underlying harm is attributable to
the negligence or otherwise wrongful act or omission (including breach of contract) of
Vendor, its subcontractors, agents, employees or delegates. Vendor also agrees that, if
applicable law limits or precludes any aspect of the stated indemnities, then the
indemnities will be considered limited only to the extent necessary to comply with that
applicable law. The stated indemnities continue until all applicable statutes of limitations
have run.
G: \Maintenance \Word -Excel \OUTSIDE CONTRACTSTANDSCAP02013\2013 Enhanced Mowing Contract.doex
2.3. If a claim arises within the scope of the stated indemnity, the City
may require Vendor to furnish a written acceptance of tender of defense and indemnity
from Vendor's insurance company. Vendor will take the action required by City within
fifteen (15) days of receiving notice from City.
3. TERM. The term of this contract shall be January 1, 2013 - December 31,
2013. The City reserves the right to extend the Contract for additional years under the
initial conditions of the Contract.
4. RIGHTS AND REMEDIES.
4.1. The duties and obligations imposed by the Contract Documents,
and the rights and remedies available there under shall be in addition to, and not a
limitation of, any duties, obligations, rights and remedies otherwise imposed or available
by law.
4.2. No action, or failure to act, by the City or the Vendor shall
constitute a waiver of any right or duty afforded any of them under the Contract, nor shall
any such action or failure to act constitute an approval of, or acquiescence in, any breach
there under except as may be specifically agreed in writing.
5. GOVERNING LAW. The Contract shall be governed by the laws of the
State of Minnesota.
6. CONDITION/INSPECTION /REMEDY.
6.1. All goods and other materials furnished under this Contract shall
be new and in current manufacture unless otherwise specified, and all goods and work
shall be of good quality, free from faults and defects and in conformance with the
Contract Documents. All services not conforming to these requirements shall be
considered defective.
6.2. Services shall be subject to inspection by the City.
repaired.
6.3. Defective work shall be removed and replaced, or satisfactorily
7. CHANGE ORDERS. Without invalidating the Contract, the City may, at
any time, or from time to time, order additions, deletions or revisions in the Work; these
will be authorized by Change Orders. Upon receipt of a Change Order, Vendor shall
proceed with the Work involved. Changes in the Contract Price shall be based upon the
Bid Unit Prices.
8. UNAUTHORIZED WORK. Additional Work performed without
authorization of a Change Order will not entitle Vendor to an increase in the Contract
Price or an extension of the Contract Time.
9. OBLIGATIONS OF THE CITY. The City shall pay the Vendor for
performance of the Contract the sum of $60,651.57 for the term of Contract from January
1- December 31, 2013.
10. INSURANCE. Prior to commencing work on the Contract, the Vendor
shall furnish the City a Certificate of Insurance required by the Contract Documents.
G: \Maintenance \Word -ISccl \OUTSIDE CON "I'RAC1'S \LANDSCt1PE\ 2013 \2013 Enhanced Mowing Contract.doex
CITY OF LAKEVILLE
Mark Bellows, Mayor
FAM
Charlene Friedges, City Clerk
VONBANK LAWN CARE, INC.
r�t
BY: o 4 k
y �v
Its: 0t�i)1k
G:\ Maintenance \Word- ISeel \OU'rSIDI� CON'1'RAC'I'S \I.ANDSCAP) \ ?013 \2013 Enhanced Mowing Contract.docx
Exhibit A
2013 ENHANCED LANDSCAPE MAINTENANCE
CITY PROPERTY DESCRIPTIONS / LOCATIONS
1. Water Treatment Facility — 18400 Ipava Avenue / Well #10, 185 & Ipava Avenue
2. Heritage Center — 20110 Holyoke Avenue
In 2012, this site / building (which is the old Police Dept.) will be repurposed into the
Heritage Center. The existing irrigation system will have to be modified by separate
Contractor, therefore, system won't be in use until 2013.
(Includes entire berm N of Heritage Center, S Heritage Drive boulevard between
Holyoke Avenue & Holister Lane and S Holister Lane boulevard between
intersections of Heritage Drive / Holister Lane going E to town -home property line).
3. Fire Station #1 — 20190 Holyoke Avenue
4. Fire Station #2 — 16720 Dodd Boulevard
5. Fire Station #3 — 10775 175 Street
(Includes 175 Street & Kenrick Avenue boulevards that surround storm water pond
S of Fire Station #3 & sodded area around storm water pond).
6. Fire Station #4 — 9465 185 Street
7. Lakeville Liquors Galaxie — 16000 Galaxie Avenue
(Includes berm on S side of liquor store that goes east -west from Valley Lake Park to
church property site). Berm to be mowed every other week.
8. Lakeville Liquors Kenrick — 16179 Kenrick Avenue
9. City Hall — 20195 Holyoke Avenue
I O.Police Station — 9237 183 Street
G:\ Maintenanec \\C'ord- Pxcc] \OU "I'SIDE CONTRACT'S \LANDSCAPI \2013 \2013 Enhanced Mowing Contractdocx
Exhibit B
2013 ENHANCED LANDSCAPE MAINTENANCE STANDARDS
Section 1 — Sprinp- Cleanup
1.1 Inspection of Area
The Contractor shall inspect the areas and acquaint themselves with all locations,
physical conditions and scope of work involved.
1.2 Scheduling
Begin as soon as ground conditions and weather permits. Spring cleanup must be
completed at all sites by May 15, 2013.
1.3 Quality Indicators
All landscape beds are to be vacuumed /swept /raked to clean up any leaves, litter or
sand. All turf areas including boulevards are to be swept /vacuumed. Remove and
properly dispose of all cleanup - related debris.
Section 2 — Lawn Mowing
2.1 Inspection of Area
The Contractor shall inspect the areas and acquaint themselves with all physical
conditions involved.
2.2 Scheduling
Cutting shall occur between the hours of 7:00 AM — 7:00 PM, Monday through
Friday, and 8:00 AM — 5:00 PM, Saturday and Sunday.
2.3 Cutting Intervals
All turf areas shall be mowed at a maximum of seven (7) day intervals.
2.4 Height of Cut
All grass shall be kept cut to a minimum height of 2" and a maximum of 3 ".
Mowers shall be sharp and adjusted to the specified cutting height at all times.
Skips in mowing, streaking of lawns and dragged over grass without cutting will
not be accepted. The Park Maintenance & Operations Manager or the Parks
Supervisor may change minimum and maximum grass heights. The City reserves
the right to change the height of the cut with proper notification to the contractor.
2.5 Policing of Grounds
Prior to snowing turf areas, all trash and debris including cans, rocks, bottles and
papers will be removed and properly disposed of.
G:AMaintcnancc \Word- I`scc1 \0UTSIDJ, CON'1'ItACl'S \].ANDSCAPI \2013 \2013 I ;nhanced iAlowingContract.docx
2.6 Cleaning of Walks and Pavements
Clippings will not be discharged onto sidewalks or pavements. All walks and
pavements will be swept after mowing to remove and properly dispose of all grass
clippings and debris.
2.7 Grass Clippings
Grass clippings may remain on the turf, provided they are evenly disbursed. Any
detectable clumping must be promptly bagged and properly disposed of.
Section 3 — Edging, Weeding, Trimming and Pruning of Shrubs
3.1 Inspection of Area
The Contractor shall inspect the area and acquaint themselves with all locations,
physical conditions and scope of the work involved.
3.2 Edging and Weeding
Edging is defined as clipping of vegetation growing adjacent to, horizontally over
or through walks, sprinkler heads, driveways, curbs, parking lots, trees, shrub beds,
utility poles, sign posts or any other place where required to present a neat, well -
maintained appearance.
Edging will occur a minimum of every other grass cutting. Edging the cultivated
areas around trees, shrubs, mulch beds, walks and pavements will be required once
per month. The grass shall be edged to a line parallel to, and not more than, one
inch from the edge of the walks and pavement or curbing.
3.3 Weed Control
Contractor will provide a minimum of three applications of herbicide treatments.
The herbicide program shall consist of an application of pre- emergent weed control
herbicide (Barricade, Triplet, Trimec or approved equal) in May, an approved
broadleaf weed control application in June, and a second broadleaf weed control
application in August — September. Applications shall be made when dandelions
are flowering, but before they go to seed. Reapplication at no additional cost will
be required for unsatisfactory results. The designated City representative shall be
notified a minimum of 24 hours prior to application. Contractor shall post sites
with the appropriate signage indicating sites have been treated.
3.4 Trimming and Pruning
Shrubs and trees less than 25' shall be trimmed and pruned a minimum of one time
per year by experienced personnel or under the direct supervision of a qualified
supervisor of the Contractor. All pruning cuts shall be made with sharp tools at the
collar of the parent branch. Pruning and trimming shall be at a time that is not
detrimental to the plants. Oaks must never be pruned in May or June. Shape
pruning shall be performed in the spring to help control shoots from new growth,
and to maintain plant size. All sucker growth will be removed as required
GAMaintenancc\ Word - Excel \ OUTS] DE CON'I'RAC'I'S \LANDSCAPP3 \2013 \2013 Enhanced Mowing Contract.docx
throughout the year. Corrective pruning shall be conducted in the fall to reduce
overall plant size as appropriate, remove dead limbs and branches, eliminate
weak/crossing branches and remove low- hanging branches. All trimmings shall be
removed and properly disposed of
Section 4 — Fertilization
4.1 Inspection of Area
The Contractor shall inspect the areas to acquaint themselves with all physical
conditions and the scope of work involved.
4.2 Fertilizin>;
Fertilizer shall be applied twice during the growing season. Once in early spring,
after the spring cleanup and prior to May 20th. The fertilizer shall be a minimum
of 25% slow release. A grade analysis of 20 -0 -20, 24 -0 -12, 30 -0 -15 or pre -
approved equal shall be applied at a rate of 1.0 pound of nitrogen per 1,000 square
feet.
Fall application shall be applied between August 15 and September 30, and shall
be a grade analysis of 20 -0 -20, 24 -0 -12 or pre- approved alternate with a minimum
of 25% slow release, applied at a rate of 1.0 -pound nitrogen per 1,000 square feet.
Section 5 — Maintenance of Mulch Beds
5.1 Inspection of Area
The Contractor shall inspect the areas to acquaint themselves with all physical
conditions and the scope of work involved.
5.2 All mulch beds and tree mulch rings shall be maintained weed, grass and debris
free. Mulch beds shall be maintained at a 4 -6" depth, with mulching material
provided by the City. Mulch beds shall be cultivated or "fluffed" monthly.
Section 6 — Litter Pickup and Sidewalk and Parking Lot Maintenance
6.1 Inspection of Area
The Contractor shall inspect areas to acquaint themselves with all physical
conditions and the scope of the work involved.
6.2 Litter Pickup
In conjunction with the weekly turf maintenance program, all areas within the
contract area including sidewalks, parking lots, shrub beds and turf areas shall be
policed for litter and debris.
6.3 Sidewalk and Parking Lot Maintenance
In conjunction with the weekly turf maintenance program, sidewalks and parking
lots within the contract area shall be checked. Any gravel, stones, sand, dirt,
G :\ , ,iintenancc \Word -E cc] \OlT1'SIDE CON'I'KAC'I'S \LANDSCAPE \?013 \?013 I3nhanced Mowing Contract.docs
broken glass or other debris shall be swept and properly disposed of. Weeds in
cracks, sidewalks and parking lots shall be sprayed with Round -Up (or approved
equal) and then removed after product takes effect.
Section 7 — Fall Cleanup
7.1 Inspection of Area
The Contractor shall inspect areas shown on the map to acquaint themselves with
all physical conditions and the scope of the work involved.
7.2 Scheduling
To be completed between October 7 and November 1, weather permitting. All
sites to be completed prior to first significant snowfall (sustained snow cover).
7.3 Quality Indicators
All landscape beds and turf areas to be swept/blown/vacuumed clear of all leaves,
litter, clippings and debris. Removal and proper disposal of clippings and waste is
included.
Section 8 — Irrigation System Operation, Maintenance and Repairs
8.1 Sites with in- ground automatically controlled watering systems are to be set for
appropriate watering program consistent with existing turf moisture needs and
evapotranspiration tables. Watering program will meet standards landscape
watering requirements during normal natural precipitation expectations.
Contractor shall water sites on an odd /even watering program, which is determined
by the last digit of the building's address. Watering shall not occur between 11:00
AM and 5:00 PM.
8.2 The Contractor will be responsible for the cost of repairs for any damage to
underground irrigation system (i.e. sprinkler heads) caused by the
contractor's mowers or weed - whips. Repairs will be made promptly, and in
consultation with the Park Maintenance & Operations Manager or the Parks
Supervisor. All repairs must meet the original design standards and use
original manufacturer replacements. Heads in zones must have matched
precipitation rates.
8.3 The Contractor will provide qualified personnel knowledgeable in irrigation
systems now in use at service sites.
8.4 Contractor will be responsible for spring startup and fall shutdown (winterizing).
Contractor must notify the Park Maintenance & Operations Manager or the Parks
Supervisor a minimum of 48 hours before spring startup or fall shutdown.
8.5 Winterizing of irrigation includes removal of moisture sufficient to prevent
damage. Contractor will be responsible for all freeze damage or repairs necessary
due to improper winterization, including excessive air pressure or heat buildup.
G:ANlaintcnancc \word -I " ::ccl \OU 'I'SIDI' CONTRACTS \l._1NDSCAIT \2013 \2013 I?nhanccd i lowing Contract.docx
CONTRACT FOR SERVICES
STANDARD MOWING 2013
AGREEMENT made this 5 th day of November 2012, by and between the CITY
OF LAKEVILLE, a Minnesota municipal corporation ( "City ") and JEFF REISINGER
LAWN SERVICE, INC. ( "Vendor ").
IN CONSIDERATION OF THE MUTUAL COVENANTS THE PARTIES
AGREE AS FOLLOWS:
1. CONTRACTOR'S RESPONSIBILITIES.
1.1 Vendor shall be responsible for providing lawn maintenance
services for parcels or properties listed in Exhibit A.
1.2 The City of Lakeville's Standard Landscape Maintenance
Standards dated 2013, attached hereto as Exhibit B, shall be incorporated herein and,
together with this Agreement, shall be referred to as the "Contract Documents," all of
which shall be taken together as a whole as the Contract between the parties, as if set out
verbatim and in full herein. In the event of conflict among the provisions of these
documents, the terms of this Agreement shall control resolving any such conflict.
2. INDEMNIFICATION.
2.1. The Vendor shall indemnify, defend and hold harmless the City
and its officials, agents, representatives and employees from any loss, claim, liability and
expense (including reasonable attorney's fees and expenses of litigation) with respect to:
(a) Worker's Compensation benefits payable on account of injury or death to any Vendor
employee, or to any employee of Vendor's subcontractors, where the injury or death
arises out of, or is in any way related to, the work performed or to be performed under the
Contract; (b) claims for personal injury, death or property damage or loss asserted by a
Vendor or subcontractor or any of their officers, agents, representatives, or employees
where the injury, death, damage, or loss arises out of, or is in any way related to, the
work performed, or to be performed, under the Contract; and (c) claims for personal
injury, death or property damage or loss as asserted by third - parties at the work site
where the claim is based in the whole, or in any part on, or is in any way related to, any
act or omission by Vendor or Vendor's subcontractors, agents, employees or delegates.
2.2. Vendor shall agree that the indemnities stated above shall be
construed and applied in favor of indemnification. To the extent permitted by law, the
stated indemnities shall apply, regardless of any strict liability or negligence attributable
to the City, and regardless of the extent to which the underlying harm is attributable to
the negligence or otherwise wrongful act or omission (including breach of contract) of
Vendor, its subcontractors, agents, employees or delegates. Vendor also agrees that, if
applicable law limits or precludes any aspect of the stated indemnities, then the
indemnities will be considered limited only to the extent necessary to comply with that
applicable law. The stated indemnities continue until all applicable statutes of limitations
have run.
G: \Maintenance \Word -Excel \OUTSIDE CONTRACTS \LANDSCAPE\2013\2013 Standard Mowing Contract.doex
2.3. If a claim arises within the scope of the stated indemnity, the City
may require Vendor to furnish a written acceptance of tender of defense and indemnity
from Vendor's insurance company. Vendor will take the action required by City within
fifteen (15) days of receiving notice from City.
3. TERM. The term of this contract shall be January 1, 2013 through
December 31, 2013. The City reserves the right to extend the Contract for additional
years under the initial conditions of the Contract.
4. RIGHTS AND REMEDIES.
4.1. The duties and obligations imposed by the Contract Documents,
and the rights and remedies available there under shall be in addition to, and not a
limitation of, any duties, obligations, rights and remedies otherwise imposed or available
by law.
4.2. No action, or failure to act, by the City or the Vendor shall
constitute a waiver of any right or duty afforded any of them under the Contract, nor shall
any such action or failure to act constitute an approval of, or acquiescence in, any breach
there under, except as may be specifically agreed in writing.
5. GOVERNING LAW. The Contract shall be governed by the laws of the
State of Minnesota.
6. CONDITION /INSPECTION /REMEDY.
6.1. All goods and other materials furnished under this Contract shall
be new and in current manufacture unless otherwise specified, and all goods and work
shall be of good quality, free from faults and defects and in conformance with the
Contract Documents. All services not conforming to these requirements shall be
considered defective.
6.2. Services shall be subject to inspection by the City.
6.3. Defective work shall be removed and replaced, or satisfactorily
repaired.
7. CHANGE ORDERS. Without invalidating the Contract, the City may, at
any time, or from time to time, order additions, deletions or revisions in the Work; these
will be authorized by Change Orders. Upon receipt of a Change Order, Vendor shall
proceed with the Work involved. Changes in the Contract Price shall be based upon the
Bid Unit Prices.
8. UNAUTHORIZED WORK. Additional Work performed without
authorization of a Change Order will not entitle Vendor to an increase in the Contract
Price or an extension of the Contract Time.
9. OBLIGATIONS OF THE CITY. The City shall pay the Vendor for
performance of the Contract the sum of $72,558.51 for the term of Contract from January
1- December 31, 2013.
10. INSURANCE. Prior to commencing work on the Contract, the Vendor
shall furnish the City a Certificate of Insurance required by the Contract Documents.
G:\Maintenance,Word -Excel \OUTSIDE CONTRACTS \LANDSCAPE\2013\2013 Standard Mowing Cont act.docx
CITY OF LAKEVILLE
I�
Mark Bellows, Mayor
AND:
Charlene Friedges, City Clerk
JEFF REISINGER
LAWN SERVICE, INC.
BY: - -_
Its: 6 u / &-af
G: \Maintenance \Word -Excel \OUTSIDE CONTRACTS \LANDSCAPE\2013\2013 Standard Mowing Contract.docx
Exhibit A
2013 STANDARD LANDSCAPE MAINTENANCE
CITY PROPERTY DESCRIPTIONS / LOCATIONS
LOCATION
A)Lift Stations / Grinders:
1. 10220 199th Str (Lift Station #4)
2. 19669 Jersey Ave (Lift Station #5)
3. 11541 185`h Str (Lift Station #23)
4. NE corner Dodd Blvd / Hayes Ave (Lift Station #24)
B) Wells / Towers:
5. Well #6 - Dakota Heights Tower - 17990 Jacquard Pth
6. Well #7 - 20585 Kenrick Ave
7. Well #8 -18490
Italy Ave
8. Well #9 -
10348 185`h Str
9. Old Valley Park Tower -16929 Gerdine Pth
10.Fairfield Tower - 11075 210` Str
11.Well #13
- Ipava Ave / 175`h Str
12.Well #15
- Ipava Ave / 192 "' Str
13.Well #16
-190` Str / Ipava Ave
C)Parks:
14.Bassett Park -18959 Orchard Trl
15.Bracketts Crossing Park - 17775 Layton Pth
16.Dodd Pointe Park - 5646 160`h Str
17.Hypointe Crossing Park -16396 Hutchinson Dri
I S.Orchard Lake Beach -17195 judicial Road
19.Terrace Park - 8475 Lower 208` Str
20.Lynwood Heights Park -16790 Jackpine Way
D) Public Buildings:
21.Senior Center - 20732 Holt Ave (2012 only)
22.Heritage Library - 20085 Heritage Dri
E) Boulevards / Center Islands:
23.Ipava Ave - CR 50 to 185` Str
(Includes boulevards between back of curb to the trail, width of mower on outside of trail
and center islands.)
24.Parcel on NE corner of CR 50 and Ipava Ave
(Includes Lakeville North High School monument sign landscape bed and plantings.)
25.Ipava Ave - 185 Str N to 175` Str
(Includes boulevards between back of curb to the trail, width of mower on outside of trail
and center islands.)
G:\Maintenance \Word -Excel \OUTSIDE CONTRACTS \LANDSCAPE\2013\2013 Standard Mowing Contract.docx
26.Kensington Blvd - between 205 Str and N property line of Malt -O -Meal
Company and Automated Assembly Properties LLC.
(Includes boulevards between back of curb to the trail, width of mower on outside of trail
and center islands with exception of the most northern center island.)
G: \Maintenance \Word - Excel \OUTSIDE CONTRACTS \LANDSCAPE\2013\2013 Standard Mowing Contract.docx
Exhibit B
2013 STANDARD LANDSCAPE MAINTENANCE STANDARDS
Section 1— Spring Cleanup
1.1 Inspection of Area
The Contractor shall inspect the areas and acquaint themselves with all locations,
physical conditions and scope of work involved.
1.2 Scheduling
Begin as soon as ground conditions and weather permits. Spring cleanup must be
completed at all sites by May 15, 2013.
1.3 (Quality Indicators
All landscape beds and park amenities (playgrounds, hard - courts, bench pads, fence
lines, etc.) are to be vacuumed /swept /raked to clean up any leaves, litter or sand. All
turf areas, including boulevards and center islands, are to be swept /vacuumed.
Remove and properly dispose of all cleanup- related debris.
Section 2 — Lawn Mowing
2.1 Inspection of Area
The Contractor shall inspect the areas and acquaint themselves with all physical
conditions involved.
2.2 Scheduling
Cutting shall occur between the hours of 7:00 AM — 7:00 PM, Monday through
Friday, and 8:00 AM — 5:00 PM, Saturday and Sunday.
2.3 Cutting Intervals
All turf areas shall be mowed at a maximum of seven (7) day intervals.
2.4 Height of Cut
All grass shall be kept cut to a minimum height of 2" and a maximum of 3 ".
Mowers shall be sharp and adjusted to the specified cutting height at all times.
Skips in mowing, streaking of lawns and dragged over grass without cutting will
not be accepted. The Park Maintenance & Operations Manager or the Parks
Supervisor must approve any changes to the minimum and maximum heights. The
City reserves the right to change the height of cut with proper notification to the
contractor.
G: \Maintenance \Word -Excel \OUTSIDE CONTRACTS \LANDSCAPE\2013\2013 Standard Mowing Contract.docx
2.5 Policing of Grounds
Prior to mowing turf areas, all trash and debris including cans, rocks, bottles and
papers will be removed and properly disposed of.
2.6 Cleaning of Walks and Pavements
Clippings will not be discharged onto sidewalks or pavements. All walks and
pavements will be swept after mowing to remove and properly dispose of all grass
clippings and debris.
2.7 Grass Clippings
Grass clippings may remain on the turf, provided they are evenly disbursed. Any
detectable clumping must be promptly bagged and properly disposed of
Section 3 — Edp_in2, Weeding, Trimming and Pruninl? of Shrubs
3.1 Inspection of Area
The Contractor shall inspect the area and acquaint themselves with all locations,
physical conditions and scope of the work involved.
3.2 Edging and Weeding
Edging is defined as clipping of vegetation growing adjacent to, horizontally over
or through walks, sprinkler heads, driveways, parking lots, trees, curbs, shrub beds,
utility poles, sign posts, playgrounds or any other place where required to present a
neat, well- maintained appearance.
Edging will occur a minimum of every other grass cutting. Edging the cultivated
areas around trees, shrubs, mulch beds, walks and pavements will be required once
per month. The grass shall be edged to a line parallel to, and not more than, one
inch from the edge of the walks and pavement or curbing.
3.3 Weed Control
Contractor will provide a minimum of two applications of herbicide treatments.
The herbicide program shall consist of one application of a combination of pre -
emergent weed control (crabgrass) and broadleaf weed control herbicide
(Barricade, Triplet, Trimec or approved equal) between May 1 — May 20
(contractor may apply pre- emergent weed control and broadleaf weed control
separately if desired), and one broadleaf weed control herbicide (Triplet, Trimec or
approved equal) in August - September. Both applications shall be made before
dandelions go to seed. Reapplication at no additional cost will be required for
unsatisfactory results. The designated City representative shall be notified a
minimum of 24 hours prior to application. Contractor shall post sites with the
appropriate signage indicating sites have been treated.
3.4 Trimming and Pruning
Shrubs and trees less than 25' shall be trimmed and pruned a minimum of one time
per year by experienced personnel or under the direct supervision of a qualified
supervisor of the Contractor. All pruning cuts shall be made with sharp tools at the
collar of the parent branch. Pruning and trimming shall be at a time that is not
G: \Maintenance \Word -Excel \OUTSIDE CONTRACTS \LANDSCAPE\2013\2013 Standard Mowing Contract.docx
detrimental to the plants. Oaks must never be pruned in May or June. Shape
pruning shall be performed in the spring to help control shoots from new growth,
and to maintain plant size. All sucker growth will be removed as required
throughout the year. Corrective pruning shall be conducted in the fall to reduce
overall plant size as appropriate, remove dead limbs and branches, eliminate
weak/crossing branches and remove low- hanging branches. All trimmings shall be
removed and properly disposed of
Section 4 — Fertilization
4.1 Inspection of Area
The Contractor shall inspect the areas to acquaint themselves with all physical
conditions and the scope of work involved.
4.2 Fertilizing
Fertilizer shall be applied twice during the growing season. Once in early spring,
after the spring cleanup and prior to May 20th. The fertilizer shall be a minimum
of 25% slow release. A grade analysis of 20 -0 -20, 24 -0 -12, 30 -0 -15 or pre -
approved equal shall be applied at a rate of 1.0 pound of nitrogen per 1,000 square
feet.
Fall application shall be applied between August 15 and September 30, and shall
be a grade analysis of 20 -0 -20, 24 -0 -12 or pre- approved alternate with a minimum
of 25% slow release, applied at a rate of 1.0 -pound nitrogen per 1,000 square feet.
Section 5 — Maintenance of Mulch Beds
5.1 Inspection of Area
The Contractor shall inspect the areas to acquaint themselves with all physical
conditions and the scope of work involved.
5.2 All mulch beds and tree mulch rings shall be maintained weed, grass and debris
free. Mulch beds shall be maintained at a 4 -6" depth, with mulching material
provided by the City. Mulch beds shall be cultivated or "fluffed" monthly.
Section 6 — Litter Pickup and Sidewalk & Parking Lot Maintenance
6.1 Inspection of Area
The Contractor shall inspect areas shown on the map to acquaint themselves with
all physical conditions and the scope of the work involved.
6.2 Litter Pickup
In conjunction with the weekly turf maintenance program, all areas within the
contract area including sidewalks, parking lots, shrub beds and turf areas shall be
policed for litter and debris.
G: \Maintenance \Word -Excel \OUTSIDE CONTRACTS \LANDSCAPE\2013\2013 Standard Mowing Contraadocx
6.3 Sidewalk & Parking Lot Maintenance
In conjunction with the weekly turf maintenance program, sidewalks and parking
lots within the contract area shall be checked. Any gravel, stones, sand, dirt,
broken glass or other debris shall be swept and properly disposed of. Weeds in
cracks on sidewalks and parking lots shall be sprayed with Round -Up (or approved
equal) and then removed after product takes effect.
Section 7 — Fall Cleanup
7.1 Inspection of Area
The Contractor shall inspect areas shown on the map to acquaint themselves with
all physical conditions and the scope of the work involved.
7.2 Scheduling
To be completed between October 7 and November 1, weather permitting. All
sites to be completed prior to first significant snowfall (sustained snow cover).
7.3 Quality Indicators
All landscape beds and turf areas to be swept/blown/vacuumed clear of all leaves,
litter, clippings and debris. Removal and proper disposal of clippings and waste is
included.
G: \Maintenance \Word -Excel \OUTSIDE CONTRACTS \LAN DS CAP E\2013\2013 Standard Mowing Contract.docx