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Home My WebLink About10-15-12CITY OF LAKEVILLE CITY COUNCIL MEETING MINUTES October 15, 2012 Mayor Bellows called the meeting to order at 7 p.m. in the Council Chambers at City Hall. The pledge of allegiance to the flag was given. Members Present: Council Members Rieb, Swecker, Little, LaBeau and Mayor Bellows Members Absent: None Staff Present: Steve Mielke, City Administrator; Roger Knutson, City Attorney; Tom Vonhof, Police Chief; Chris Petree, Public Works Director; David Olson, Community & Economic Development Director; Dennis Feller, Finance Director; John Hennen, Interim Parks & Recreation Director; Zach Johnson, City Engineer; Char Friedges, City Clerk. 3. Citizen Comments None 4. Additional Agenda Information Amendment to October 1 st Council meeting minutes as requested by Council Member LaBeau and updated certification list for Item 7. 5. Presentations /Introductions Mr. Olson presented a proclamation for Manufacturer's Week. Council Member LaBeau read the proclamation. Mr. Olson introduced Russ Snyder, Plant Manager of Genpak, the recipient of the Spotlight on Business. Chief Meyer presented the Fire Department's Third Quarter Report and recognized retirees Lynette Ancel and John Krause. Chief Vonhof presented the Police Department's September monthly report and introduced Officer Loeffler and his new K -9, Tank. Mr. Hennen presented the September monthly report of the Parks & Recreation Department. Mr. Feller presented the Government Finance Officers Association Certificate of Recognition for Budget Presentation to Senior Accountants Tom Nesseth, David Lang and Julie Werner. 6. Consent Agenda Motion was made by Swecker, seconded by Little to approve the consent agenda items as follows: a. Claims for payment b. Minutes of the October 1, 2012 City Council meeting, as amended c. Minutes of the September 24, 2012 Council work session City Council Meeting Minutes, October 15, 2012 Page 2 d. Tree work license for Peterson Tree Service e. Resolution No. 12 -112 accepting donations to the Heritage Center f. Set a special Council meeting — November 9 at 4 p.m. — to canvass results of the November 6' City General Election g. Contract with A.J. Spanjers Company, Inc. for precast panel leak repairs at the Central Maintenance Facility h. Findings of fact and conditional use permit to allow the construction of a shed, resulting in total accessory building area greater than 750 square feet, on property located at 11347 — 178 Street i. Resolution No. 12 -113 authorizing the sale of assets Resolution No. 12 -114 authorizing application for the Metropolitan Council Municipal Publically Owned Infrastructure Inflow /Infiltration Grant Program Roll call was taken on the motion. Ayes — unanimous 7. Public Hearing on Certification of Delinquent Utility Accounts Mayor Bellows opened the public hearing to certify delinquent utility accounts. The city clerk attested to notices being duly published and mailed. Mr. Feller presented the list of accounts proposed to be certified. The total amount delinquent is $112,330.34. The City also collects a $35 service charge and 18% interest. Therefore, the total amount proposed to be certified is $164,694.67. Council Member LaBeau asked whether the property owner, as well as the renter, receives notification of the pending certification. Mr. Feller stated the property owner is notified. There were no questions or comments from the audience. Motion was made by Swecker, seconded by Rieb to close the public hearing on the certification of delinquent utility accounts. Roll call was taken on the motion. Ayes — unanimous Motion was made by LaBeau, seconded by Swecker to approve Resolution No. 12 -115 certifying unpaid water, sanitary sewer and storm sewer charges to the County Treasurer /Auditor to be collected with other taxes on said property and assessing unpaid street light charges. Roll call was taken on the motion. Ayes — unanimous 8. Feasibility Report for 2013 Street Reconstruction Project Mr. Petree provided a brief overview of the 2013 street reconstruction project, which includes portions of the Valley Park area, 204 a ' Street West and the Clay's Acres City Council Meeting Minutes, October 15, 2012 Page 3 neighborhood. Based on the feasibility report, the estimated project cost is $8,508,000. Funding for the project, which is based on the City's street assessment policy, is recommended as follows: $2,650,450 City utility funds, $3,245,950 City issuance of debt, which is repaid with property tax levies, and $2,611,600 through special assessments to the benefitting property owners. Monica Heil of WSB & Associates provided a brief overview of the proposed project, which includes watermain improvements in portions of Valley Park and in the Clay's Acres area. Due to the corrosive soils in the Clay's Acres area, the watermain in that portion of the project will be replaced with plastic pipe. In addition to the watermain improvements, the feasibility report proposes street reconstruction with new concrete curb and gutter, storm sewer improvements and drain tile in the Clay's Acres area. The feasibility report proposes street reconstruction, complete curb and gutter replacement, spot sidewalk replacement and storm sewer improvements in the Valley Park Area. In addition, 204 Street will be completely reconstructed with new concrete curb and gutter and storm sewer improvements. Mr. Petree provided a project schedule, with the project proposed to be ordered following a public hearing on November 19, 2012. An assessment hearing would be held in April of 2013, with construction to commence in early May. Council Member LaBeau asked about the use of PVC pipe versus iron pipe. Mr. Petree explained that iron pipe will not last in areas with corrosive soils; therefore PVC pipe will be installed. Ms. Heil explained that the contract documents will include specific restoration requirements due to the large geographic separation between the three project areas. Motion was made by Swecker, seconded by Rieb to approve Resolution No. 12 -116 approving the feasibility report and calling a public hearing for the 2013 street reconstruction project. Roll call was taken on the motion. Ayes — unanimous 9. Joint Powers Agreement for Kenwood Trail Transportation Study Mr. Johnson presented a Joint Powers Agreement with Dakota County for a Transportation Study of the Kenwood Trail corridor from 185 Street to Dodd Boulevard. The agreement establishes the project responsibilities and costs associated with the transportation corridor study. He explained that after reviewing the proposals and proposed timelines, it was decided to break down the study into two phases, with the first phase covering 185 Street to Dodd Boulevard. The actual intersection of Dodd Boulevard and east to Cedar Avenue will be covered in a future study and is not included at this time. The study will develop a comprehensive plan to address existing and future transportation issues and evaluate short-term and long -term needs for Kenwood Trail and the surrounding area. The study will also develop corridor concepts related to access improvements, improvements to Kenwood Trail, intersection control changes, new local street connections and Kenwood Trail Middle School site improvements. Public involvement will be an City Council Meeting Minutes, October 15, 2012 Page 4 important part of this study, with input from School District 194, public open houses and resident and business meetings. The study is proposed to be completed in April, 2013. Council Member LaBeau asked for a cost estimate for the second phase of the study, which will cover Dodd Boulevard to Cedar Avenue. She was concerned that the actual cost of the study may end up going over what was originally projected because it is being divided into two phases. Mr. Johnson indicated that the cost for the second phase is not known at this time. Mr. Mielke added that the second phase should be less intense; however, timing will be a factor due to the amount of undeveloped land in that area. Council Member Swecker was concerned that this first phase does not include the Dodd/50 intersection. Mr. Mielke stated staff will have a discussion with Dakota County on the pros and cons of adding that intersection to the first phase and what the additional cost would be. Motion was made by Little, seconded by LaBeau to approve a Joint Powers Agreement with Dakota County for a Transportation Study of the Kenwood Trail (CSAH 50) corridor between 185 Street (CSAH 60) and Dodd Boulevard (CSAH 9). Roll call was taken on the motion. Ayes — unanimous 10. Unfinished business None 11. New business None 12. Announcements Council work session, October 22, 2012 Next regular City Council meeting, November 5, 2012 Mayor Bellows adjourned the meeting at 8:26 p.m. Respectfully submitted, Charlene Friedges, City C Mark Bellows, Mayor