HomeMy WebLinkAboutItem 06.iDate: 27 November 2012
RESOLUTION ESTABLISHING THE MAILBOX REPLACEMENT POLICY
DURING SNOW AND ICE CONTROL SEASON
Proposed Action
Staff recommends adoption of the following motion: Move to establish a mailbox
replacement policy during snow and ice control season.
Passage of this motion supersedes Resolution 99 -290 and establishes a policy for the
replacement by staff or reimbursement to the property owner for mailboxes damaged by
direct contact with a City snowplow.
Overview
City snowplows are operated by trained, professional operators responsible for clearing snow
and ice from City streets to enable safe use by motorists. Privately owned snowplows also
operate within the City and are typically contracted by property owners to clear snow and ice
from driveways, parking lots, and private streets, typically associated the homeowners'
associations.
As a result of the number and types of snowplows operating in the City, mailboxes and
support posts are occasionally damaged by direct contract with a plow. Mailboxes and
support posts can also be damaged by the snow pushed against them. For those instances
where a City snowplow damages a mailbox by direct contact between the plow and mailbox,
the City has had in place a policy for replacement of the damaged mailbox.
Since the previous resolution establishing a mailbox replacement policy was approved in
1999, costs of materials and styles of mailboxes in Lakeville have changed. This resolution
supersedes the previous resolution, 99 -290, and re- establishes the mailbox replacement
policy updated to meet current costs and designs.
Primary Issues to Consider
• What is the need for a mailbox replacement policy? Occasionally, a City snowplow will hit
and damage a mailbox. In those instances, the City accepts responsibility for the damage
and will either replace the mailbox or reimburse the property owner a specific amount
and allow them to replace the mailbox.
Supporting Information
• A copy of Re • lution 99 -290 is attached for reference.
Item No.
V
ristop -' J. Petree
Public Works Director
Financial Impact: Budgeted: Yes Source: Streets Division Budget
Related Documents (CIP, ERP, etc.):
Notes: Costs for the replacement or reimbursement of mailboxes are included in the Streets Division budget
ATTEST:
CITY OF LAKEVILLE
RESOLUTION NO:
RESOLUTION ESTABLISHING THE MAILBOX REPLACEMENT POLICY
DURING SNOW AND ICE CONTROL SEASON
WHEREAS, this resolution replaces Lakeville Resolution 99 -290, Mailbox Replacement
Policy During Snow and Ice Control Season, in its entirety, and
WHEREAS, the Lakeville Streets Division may inadvertently damage mailboxes and
support posts by direct contact with City snowplows.
NOW, THEREFORE, BE IT RESOLVED, that the City Council for the City of Lakeville
accepts responsibility for replacement or reimbursement for replacement of mailboxes under
the following circumstances:
• Only mailboxes actually hit by a City snowplow will be the responsibility of the City
to replace or reimburse.
• The City will not be responsible for damage to mailboxes or support posts caused
by snow or ice coming in contact with the mailbox.
• The City will not be responsible for replacement or reimbursement for mailboxes,
support posts, or paper delivery boxes that are not constructed, installed, or
maintained per specifications.
• At the property owner's request, the City will replace and install the mailbox with a
standard size non - decorative metal mailbox and replace and install the support
posts as necessary with a minimum 4" x 4 ", decay resistant wood support post, or
the City will reimburse the property owner $125.00.
APPROVED AND ADOPTED this 3rd day of December 2012 by the City Council of the
City of Lakeville.
Charlene Friedges, City Clerk
CITY OF LAKEVILLE
Mark Bellows, Mayor
ATTACHMENT 8
DATE: December 13. 1999
MOTION BY: Mulvihill
CITY OF LAKEVILLE
RESOLUTION
RESOLUTION NO:. 99 - 290
SECONDED BY: Luck
MAILBOX REPLACEMENT POLICY
DURING SNOW AND ICE CONTROL SEASON
WHEREAS, this resolution will replace Lakeville Resolution 92 -17, (Damaged
Mailbox Replacement Policy) in its entirety, and
WHEREAS, the Lakeville Street Department may inadvertently damage
mailboxes and support posts by direct contact with city snowplows, and
WHEREAS, the city is accepting responsibility for replacement or reimbursement
for replacement of mailboxes per the following policy:
• Only mailboxes actually hit, by a snowplow, will be the responsibility of the city to
replace or reimburse. .
• The city will not be responsible for damage to mailboxes or support posts caused by
snow or ice coming in contact with the mailbox.
• At the mailbox owners request, the city will. replace the mailbox with a standard size
non - decorative metal mailbox and replace the support post as necessary with a
minimum 4" x.4 ", decay resistant wood support post, both installed by the city, or
• The city will reimburse the mailbox owner $50.00 for the replacement of the mailbox•
and post by others.
AND WHEREAS, replacement or option reimbursement per policy will satisfy city's
responsibility for damage to mailbox.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Lakeville
adopts this Resolution establishing a snow and ice season mailbox replacement policy
on this 13th day of December , 1999.
CITY OF LAKEVILLE
By: A
D ane Zaun, or
RESCUrrtoNnWw sox REPLACEMENT POLICY