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Home My WebLink AboutItem 06.eEle December 17, 2012 Resolution Amending 2012 Budgets Proposed Act Item No. Staff recommends adoption of the following motion: Move to approve the Resolution Amenclingi the Budgets. Overview Various events have transpired during the year which requires an adjustment to the budget for various City funds. Approval of the resolution authorizes the amendment of the budget to more accurately reflect changes in operations. A detailed explanation of the adjustments is attached to the respective exhibits. Primary Issues to Consid Affected Fund. Funds recommended to be adjusted include: • Exhibit A: General Fund • Exhibit B: Communications Fund • Exhibit C Compensated Liability Fund Supporting Information . - Ira fO Financial Impact: $ See attached budgeted: N/ A Source: Various Related Documents (CIP, ERP, etc.): Notes: CITY OF LAKEVILLE RESOLUTION No. RESOLUTION AMENDING THE 2012 BUDGETS BE IT RESOLVED by the City Council of the City of Lakeville, Minnesota that the 2012 General Fund, Communications Special Revenue Fund and Compensation Liability Internal Service Fund budgets are hereby approved and amended for the fiscal year ending December 31, 2012 as per Exhibit A through C, respectively, as attached hereto. APPROVED AND AMENDED this 17th day of December 2012 by the City Council of the City of Lakeville, Minnesota. CITY OF LAKEVILLE, MINNESOTA M Mark Bellows, Mayor ATTEST: Charlene Friedges, City Clerk Exhibit A 2012 GENERAL FUND BUDGET (continued) 0 2012 2012 ADOPTED AMENDED BUDGET ADJUST BUDGET NOTES Revenues General property taxes $ 16,153,641 $ $16,153,641 Licenses and permits 972,953 972,953 Intergovernmental revenue 646,267 111,371 757,638 (1)(2) Charges for services 1,526,681 5,168 1,531,849 (3) Court fines 279,301 - 279,301 Investment income 91,795 - 91,795 Miscellaneous 58,857 10,690 69,547 (4) Total revenues 19,729,495 127,229 19,856,724 Expenditures Mayor and Council 94,724 - 94,724 Committees and Commissions 66,403 66,403 City administration 321,527 (2,312) 319 (5) City Clerk 179,068 (718) 178,350 (5) Legal 65,132 - 65,132 Planning 343,905 (2,351) 341,554 (5) Community and economic development 300,178 (1,868) 298,310 (5) Inspection 775,986 (5,294) 770,692 (5) General government facilities 485,805 (21,744) 464,061 (3)(5) Finance 614,709 (4,770) 609,939 (5) Information systems 482,719 (2,253) 480,466 (5) Human resources 361,001 (1,882) 359,119 (5) Insurance 223,275 223,275 Police 8,619,053 (33,921) 8,585,132 (4)(5) Fire 1,353,848 5,881 1,359,729 (1)(2)(5) Engineering 728,506 (5,157) 723,349 (5) Streets 2,576,134 92,066 2,668,200 (1)(5) Parks 2,188,320 (8,671) 2,179,649 (5) Recreation 599,246 (2,627) 596,619 (5) Heritage Center - 25,507 25,507 (3) Arts Center 445,355 (1,657) 443,698 (5) Other 104,000 (104,000) - (6) Total expenditures 20,928,894 (75,771) 20,853,123 Other financing sources Transfers from other funds 680,253 - 680,253 Net change in fund balance (519,146) 203,000 (316,146) Fund balance, January 1 9,636,644 911,694 10,548,338 (7) Fund balance, December 31 $ 9,117,498 $ 1,114,694 $10,232,192 (continued) 0 Exhibit A(Cont.) Taxes GENERAL FUND SCHEDULE OF REVENUES 2012 ADOPTED BUDGET $ 13,816,776 $ 243,228 2,006,780 14,700 45,200 18,050 8,907 2012 AMENDED ADJUST BUDGET NOTES - $13,816,776 - 243,228 - 2,006,780 - 14,700 - 45,200 - 18,050 _ 8,907 Property taxes - current Property taxes - delinquent Fiscal disparities Penalties and interest Mobile home tax Mobile home tax credit Gravel tax Total Taxes Licenses and Permits Licenses Cigarette Trash removal Dog Signs On -sale liquor Sunday liquor Club special license Non - intoxicating liquor on Non - intoxicating liquor off Wine Tree removal Arcade (amusement device) Fireworks Massage Miscellaneous Total Licenses (continued) $ 16,153,641 $ - $16,153,641 $ 18,000 $ - $ 18,000 3,750 - 3,750 13,652 - 13,652 4,882 - 4,882 128,600 - 128,600 4,400 - 4,400 500 - 500 1,500 - 1,500 900 - 900 1,500 - 1,500 650 - 650 2,985 - 2,985 1,650 - 1,650 1,675 - 1,675 500 - 500 185,144 - 185,144 E Exhibit A(Cont.) GENERAL FUND SCHEDULE OF REVENUES Licenses and Permits (continued) 2012 2012 ADOPTED AMENDED BUDGET ADJUST BUDGET $ 147,560 $ $ 147,560 424,499 424,499 46,153 46,153 19,399 19,399 59,637 59,637 250 250 750 750 600 600 3,800 3,800 20,000 20,000 875 875 63,786 63,786 500 500 787,809 787,809 NOTES Permits Plan review fees Building Plumbing Water and sewer Mechanical Grading /Filling Excavating /gravel Driveway Zoning Right of Way Fire burning Electrical Miscellaneous Total Permits Total Licenses and Permits $ 972,953 $ - $ 972,953 Intergovernmental State -aid police State -aid fire relief State -aid pensions State POST Board grant State performance aid State gun range environmental grant State snowmobile trail maintenance grant Federal, State FEMA Federal, State and County traffic safety grants $ 342,585 $ - $ 342,585 213,067 6,891 219,958 21,303 - 21 18,616 - 18,616 7,834 - 7,834 40,562 - 40,562 200 - 200 - 104,480 104,480 2,100 - 2,100 (2) Total Intergovernmental (continued) $ 646,267 $ 111,371 $ 757,638 3 (1) Exhibit A(Cont.) GENERAL FUND SCHEDULE OF REVENUES Public Safet Police department charges 2012 2012 SRO - ISD 194 contribution ADOPTED AMENDED Animal pickup BUDGET ADJUST BUDGET NOTES Charges for Services 7,239 - 7,239 General Government 2,610 - 2,610 Rezoning fees $ 1,000 $ - $ 1,000 Platting fees 4,900 - 4,900 Variance fees 250 - 250 PUD application fees 1,000 - 1,000 CUP fees 3,200 - 3,200 Home occupation fees 400 - 400 Planner fees 42,000 - 42,000 Inspection fees 7,962 - 7,962 General government service charge 3,348 - 3,348 Tree escrow fund administration 500 - 500 Lodging tax fee 6,750 - 6,750 Fiscal Agent - Dakota Communication Center 61,800 - 61,800 Fiscal Agent - Ice arenas 32,000 - 32,000 Investment management fees 28,217 - 28,217 Sale of maps /copies 200 - 200 Finance charges 151 151 Total General Government 193,678 193,678 Public Safet Police department charges 76,099 - 76,099 SRO - ISD 194 contribution 153,985 - 153,985 Animal pickup 3,876 - 3,876 Animal storage 7,239 - 7,239 Animal rabies 2,610 - 2,610 Restitution 3,000 - 3,000 Forfeiture - sale of assets 30,000 - 30,000 Fire contracts 34,240 - 34,240 Fire department charges 2,800 - 2,800 ALF - Administrative charge 12,300 - 12,300 Total Public Safety 326,149 - 326,149 (continued) 4 Exhibit A(Cont.) GENERAL FUND SCHEDULE OF REVENUES NOTES (3) 5 2012 2012 ADOPTED AMENDED BUDGET ADJUST BUDGET Charges for Services (continued) Public Works Engineering platting - preliminary $ 9,000 $ - $ 9,000 Engineering platting - final 5,500 - 5,500 Engineering plan review fees 7,000 - 7,000 Engineering drawing /base map prep 1,500 - 1,500 Engineering developer inspection fees 20,000 - 20,000 Engineering developer contract administration 30,000 - 30,000 Engineering improvement project design variable 107,600 - 107,600 Engineering improvement project const. inspection 89,625 - 89,625 Engineering street construction projects 89,800 - 89,800 Engineering G.I.S. fees 4,200 - 4,200 Special assessment admin charge 62,810 - 62,810 Special assessment searches 300 - 300 Document/map sales 500 - 500 Bid plans /specs deposits 600 - 600 Street department charges 12,000 - 12,000 Credit River - Judicial road maintenance 2,746 - 2,746 Developer street signs installation 2,400 - 2,400 Total Public Works 445,581 - 445,581 Parks and Recreation Recreation activities Brochure ad revenue 7,050 - 7,050 Youth activities 112,582 - 112,582 Youth sport surcharge 32,000 - 32,000 Youth special events 13,391 - 13,391 Youth special events donations 1,400 - 1,400 Adult activities 70,450 - 70,450 Puppet wagon donations 3,000 - 3,000 Safety Camp 3,000 - 3,000 Safety Camp donations 1,100 - 1,100 Senior Center donations 470 4,763 5,233 Senior Center excursion 20,000 - 20,000 Senior Center membership surcharge 4,010 - 4,010 Senior Center rental 440 - 440 Ritter Farm Park Environmental Learning Center 6,682 - 6,682 Excursions 7,920 - 7,920 Tennis lessons 9,606 - 9,606 Total recreation activities 293,101 4,763 297,864 NOTES (3) 5 (continued) Exhibit A(Cont.) GENERAL FUND SCHEDULE OF REVENUES 2012 ADOPTED BUDGET Charges for Services (continued) Parks and Recreation (continued) Park rental /maintenance /tournament fees Tree sales (net) Total Parks and Recreation Heritage Center Facility rental Arts Center Program fees On -sale Facility rental /event admissions Total Arts Center Total Charges for Services Court Fines Investment Income Miscellaneous Disposal of assets Park rental farming Berres Donations Antenna site leases Total Miscellaneous Total Revenues 2012 AMENDED ADJUST BUDGET NOTES $ 27,231 $ $ 27,231 3,841 3,841 324,173 4,763 328,936 405 405 (3) 72,000 - 72,000 5,000 - 5,000 160,100 - 160,100 45,162 237,100 - 237,100 10,690 $ 69,547 $ 1,526,681 $ 5,168 $ 1,531,849 $ 279,301 $ - $ 279,301 $ 91,795 $ - $ 91,795 $ 5,150 $ $ 5,150 400 400 8,145 10,690 18,835 (4) 45,162 - 45,162 $ 58,857 $ 10,690 $ 69,547 $ 19,729,495 $ 127,229 $19,856,724 I (continued) Exhibit A(Cont.) GENERAL FUND SCHEDULE OF EXPENDITURES Expenditures 2012 ADOPTED BUDGET 2012 AMENDED ADJUST BUDGET NOTES Mayor and Council Personnel services Commodities Other charges and services Total Committees and Commissions Personnel services Commodities Other charges and services Total City Administration Personnel services Commodities Other charges and services Capital outlay Total City Clerk Personnel services Commodities Other charges and services Capital outlay Total Legal Other charges and services Planning Personnel services Commodities Other charges and services Capital outlay Total $ 49,752 $ 50 44,922 94,724 47,538 1,924 16,941 66,403 $ 49,752 50 44,922 94,724 47,538 1,924 16,941 66,403 308,853 (2,312) 306,541 (5) 900 15,439 900 10,742 1,377 10,742 1,032 - 1,032 321,527 (2,312) 319,215 104,248 (718) 103,530 (5) 1,900 - 1,900 61,367 61,367 11,553 - 11,553 179,068 (718) 178,350 65,132 65,132 324,879 (2,351) 322,528 (5) 2,210 2,210 15,439 15,439 1,377 - 1,377 343,905 (2,351) 341,554 7 (continued) Exhibit A(Cont.) GENERAL FUND SCHEDULE OF EXPENDITURES Expenditures Community and Economic Development Personnel services Commodities Other charges and services Capital outlay Total Inspection Personnel services Commodities Other charges and services Capital outlay Total General Government Facilities Personnel services Commodities Other charges and services Capital outlay Total Finance Personnel services Commodities Other charges and services Capital outlay Total Information Systems Personnel services Commodities Other charges and services Capital outlay Total 2012 2012 ADOPTED AMENDED BUDGET ADJUST BUDGET NOTES $ 253,105 $ (1,868) $ 251,237 (5) 205 205 46,180 46,180 688 688 300,178 (1,868} 298,310 649,708 (5,294) 644,414 (5) 13,244 13,244 110,281 110,281 2,753 - 2,753 775,986 (5,294) 770,692 186,185 (1,405) 184,780 (5) 31,025 31,025 267,563 (20,339) 247,224 (3) 1,032 - 1,032 485,805 (21,744) 464,061 543,445 (4,770) 538,675 (5) 4,545 4,545 64,310 64,310 2,409 - 2,409 614,709 (4,770) 609,939 305,180 (2,253) 302,927 (5) 6,648 6,648 159,784 159,784 11,107 11,107 482,719 (2,253) 480,466 L (continued) Exhibit A(Cont.) GENERAL FUND SCHEDULE OF EXPENDITURES Expenditures Human Resources Personnel services Commodities Other charges and services Capital outlay Total Insurance Other charges and services Police Personnel services Commodities Other charges and services Capital outlay Total Fire Personnel services Commodities Other charges and services Total Engineering Personnel services Commodities Other charges and services Capital outlay Total Streets Personnel services Commodities Other charges and services Total 2012 2012 ADOPTED AMENDED BUDGET ADJUST BUDGET NOTES $ 252,616 $ (1,882) $ 250,734 (5) 1,570 1,570 105,783 105,783 1,032 - 1,032 361,001 (1,882) 359,119 223,275 223,275 6,574,843 (44,611) 6,530,232 (5) 336,255 336,255 1,707,955 - 1,707,955 10,690 10,690 (4) 8,619,053 (33,921) 8,585,132 951,382 5,881 957,263 (1)(2)(5) 135,772 - 135,772 266,694 - 266,694 1,353,848 5,881 1,359,729 660,919 (5,157) 655,762 (5) 11,157 11,157 50,471 50,471 5,959 - 5,959 728,506 (5,157) 723,349 1,530,445 19,168 1,549,613 (1)(5) 786,690 1,402 788,092 (1) 258,999 71,496 330,495 (1) 2,576,134 92,066 2,668,200 F7 (continued) Exhibit A(Cont.) GENERAL FUND SCHEDULE OF EXPENDITURES Expenditures Parks Personnel services Commodities Other charges and services Capital outlay Total Recreation Personnel services Commodities Other charges and services Capital outlay Total Heritage Center Personnel services Commodities Other charges and services Total Arts Center Personnel services Commodities Other charges and services Capital outlay Total 10110 -iil Total Expenditures Transfers From other funds 2012 2012 ADOPTED AMENDED BUDGET ADJUST BUDGET NOTES $ 1,540,362 $ (8,671) $ 1,531,691 (5) 254,196 254,196 391,010 391,010 2,752 - 2,752 2,188,320 (8,671) 2,179,649 329,124 (2,627) 326,497 (5) 23,444 23,444 244,613 244,613 2,065 - 2,065 599,246 (2,627) 596,619 - 7,303 7,303 (3) 3,512 3,512 (3) 14,692 14,692 (3) 25,507 25,507 221,848 (1,657) 220,191 22,500 22,500 200,319 200,319 688 688 445,355 (1,657) 443,698 104,000 (104,000) (5) $ 20,928,894 $ (75,771) $20,853,123 Communications Fund $ 72,793 $ - $ 72,793 Liquor Fund 152,434 - 152,434 Utility Fund (Water, Sanitary Sewer, Street Light, Enviror 409,259 - 409,259 Municipal Reserves Fund 45,767- - 45,767 Total transfers from other funds $ 680,253 $ - $ 680,253 10 Exhibit A 2012 GENERAL FUND BUDGET AMENDMENT NOTES (1) Increase revenues and expenditures for Federal /State FEMA reimbursement received for expenditures related to the June 19th storm damage Revenues: Intergovernmental Federal /State FEMA Expenditures: Fire personnel services Expenditures: Streets personnel services Expenditures: Streets commodities Expenditures: Streets other charges and services Net (2) Increase Fire State Aid revenue to the 2012 actual amount received. Revenues: Intergovernmental Revenues Fire State Aid Expenditures: Fire Relief Association Net (3) Increase Heritage Center budget for operations effective October 1 st. Revenues: Charges for services facility rental Revenues: Charges for services senior center donations Expenditures: General Government Facilities other charges and services Expenditures: Heritage Center personnel services Expenditures: Heritage Center commodities Expenditures: Heritage Center other charges and services Net (4) Increase Police Department capital outlay budget for K -9 replacement. The K -9 is funded by donations. Revenues: Donations Expenditures: Police capital outlay Net 104,480 1,952 29,630 1,402 71,496 6,891 6,891 405 4,763 (20,339) 7,303 3,512 14,692 10,690 10,690 11 Exhibit A 2012 GENERAL FUND BUDGET AMENDMENT NOTES (5) Reverse 2012 Appropriations from General Fund to Compensation Liability City Administration City Clerk Planning Community and Economic Development Inspections General Government Facilities Finance Information Systems Human Resources Police Fire Engineering Streets Parks Recreation Arts Center Fund Balance Net (6) Unused portion of contingency reverts to the fund balance. Contingency Fund Balance Net (7) Adjust the budgeted (estimated) January 1, 2012 Fund Balance to reflect the actual January 1 Fund Balance Actual Fund Balance, January 1, 2012 Budgeted Fund Balance, January 1, 2012 Increase Fund Balance, January 1, 2012 (2,312) (718) (2,351) (1,868) (5,294) (1,405) (4,770) (2,253) (1,882) (44,611) (2,962) (5,157) (10,462) (8,671) (2,627) (1,657) 99,000 (104,000) 104,000 10,548,338 9,636,644 911,694 i[ Exhibit B 2012 COMMUNICATIONS FUND BUDGET Revenues Franchise fee State -aid pensions Investment income Total Revenues Expenditures Personnel services Commodities Other charges and services Capital outlay Total Expenditures Transfers Transfer to General Fund Transfer to Equipment Fund Total Transfers Net Change in Fund Balance Fund Balance, January 1 Fund Balance, December 31 2012 2012 ADOPTED AMENDED BUDGET ADJUST BUDGET NOTES $ 607,523 $ - $ 607,523 516 516 4,106 - 4,106 612,145 - 612,145 318,770 (3,155) 315,615 (1) 8,876 8,876 107,995 40,175 148,170 (2) 27,227 - 27,227 462,868 37,020 499,888 (72,793) - (72,793) 148,416 148,416 221,209 221,209 (71,932) (37,020) (108,952) 843,285 16,231 859,516 (3) $ 771,353 $ 2( 0789) $ 750,564 13 2012 COMMUNICATIONS FUND BUDGET AMENDMENT NOTES (1) Reverse 2012 Appropriations from Communications Fund to Compensation Liability Fund Fund Balance (2) Additional legal and consultant service incurred related to the Cable Franchise Renewal process as per discussion at the Council worksession Other Charges and Services Fund Balance (3) Adjust the budgeted (estimated) January 1, 2012 Fund Balance to reflect the actual January 1 Fund Balance Actual Fund Balance, January 1, 2012 Budgeted Fund Balance, January 1, 2012 Increase Fund Balance, January 1, 2012 (3,155) 3,155 40,175 (40,175) 859,516 843,285 16,231 M Exhibit C 2012 COMPENSATION LIABILITY FUND BUDGET Operating Revenue Charges for services Operating expense Personnel services Operating income (loss) Non - operating revenue (expense) Investment income Transfer to Equipment Fund Total non - operating (net) Change in net assets Net assets, January 1 Net assets, December 31 2012 2012 ADOPTED AMENDED BUDGET ADJUST BUDGET NOTES $ 102,155 $ 102,155 $ (1) 13,639 71,675 85,314 (1) 88,516 (173,830) (85,314) 4,580 (750) 3,830 (1) 683,602 683,602 (3) 4,580 684,352 679,772 93,096 (858,182) (765,086) 786,047 (20,961) 765,086 (2) 879,143 879,143 - 2012 COMPENSATION LIABILITY FUND BUDGET AMENDMENT NOTES ADJUSTMENT (1) Charges for Services $(102,155) Investment Income (750) Personnel Services 71,675 Fund Balance 31,230 (2) Increase the budgeted January 1, 2012 Fund Balance to reflect the actual December 31, 2011 Fund Balance carryforward. Actual Fund Balance, January 1, 2012 $ 765,086 Budget Fund Balance, January 1, 2012 786,047 Decrease Fund Balance, January 1, 2012 L129,9611 (3) Close Compensation Liability Fund to the Capital Project - Equipment Fund Transfer out - Equipment Fund $(683,602) Fund Balance 683,602 15