HomeMy WebLinkAboutItem 06.pDate: 12 December 2012 Item No.
Proposed Action
Staff recommends adoption of the following motion: Move to approve the contract
amendment with Pump & Meter Service, Inc. to extend the contract for the installation of a
Gasboy Islander Plus.
Approval of this motion extends the contract to 30 June 2013 to allow for final installation of
fuel system upgrades, transition to the new system, and decommissioning of the Water
Treatment Facility fuel site.
Overview
The contract for the installation of a Gasboy Islander Pius fueling system upgrades the fuel
dispensing system at the Central Maintenance Facility and decommissions the fuel site at the
Water Treatment Facility. The City contracted with Pump & Meter Service, Inc. on 19 March
2012 with completion planned for 31 December 2012.
Ordering and receiving system components and programming and installing fuel rings on the
individual vehicles and pieces of equipment has taken longer than expected. The
manufacturer's representative provided assistance with installation and programming of the
fuel rings throughout the process helping to bring the system upgrade closer to completion.
The City's fleet technicians are completing the installation of the fuel rings and preparing for
transition to the new system. Installation of the new Gasboy Islander Pius pedestals on the
fuel islands is expected to be completed in early 2013. Training on the software and
operation of the system will be completed at the same time.
Primary Issues to Consider
• Will the delay in system installation affect City operations? No, the existing fuel system
will remain operational until the changeover to the new system. The new system will
improve the accuracy of fuel accounting and make fuel dispensing more secure.
Supporting Information
• A copy of the contract amendment is attached.
Christopher J. Petree
Public Works Director
Financial Impact: $76,963.64 Budgeted: Yes Source:
Related Documents (CIP, ERP, etc.): 2012 Capital Equipment Budget
Notes:
CONTRACT AMENDMENT WITH PUMP & METER SERVICE, INC. TO EXTEND THE
CONTRACT FOR THE INSTALLATION OF A GASBOY ISLANDER PLUS
4114.6540
SECOND AMENDMENT
TO CONTRACT
AGREEMENT dated 17 December 2012, by and between the CITY OF
LAKEVILLE, a Minnesota municipal corporation ( "City "), and PUMP & METER SERVICE,
INC., a Minnesota corporation (the "Contractor ").
1. EXISTING AGREEMENT. The parties have previously entered into a
Contract for the installation of a Gasboy Islander Plus dated 19 March 2012 and a First
Amendment to the Contract dated 4 September 2012 which are incorporated herein
by this reference and shall remain in full force and effect except as specifically
modified by this Second Amendment.
2. AMENDMENT. The Contract is amended by changing the required
completion date from 31 December 2012 to 30 June 2013.
CITY OF LAKEVILLE
BY:
Mark Bellows, Mayor
AND:
Charlene Friedges, City Clerk
PUMP & METER SERVICE, INC.
BY:
Its