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HomeMy WebLinkAboutItem 06.jDecember 26, 2012 Item No. APPROVE MAYOR'S APPOINTMENT OF DOUG ANDERSON TO THE HOUSING AND REDEVELOPMENT AUTHORITY OF LAKEVILLE, MN Proposed Action Staff recommends adoption of the following motion: Move to approve Mayor's appointment of Doug Anderson to the Housing and Redevelopment Authority of Lakeville, MN Passage of this motion will allow Council Member Anderson to serve on the Housing and Redevelopment Authority of Lakeville. Overview Minnesota Statutes 469.003 allows council members to serve as commission.prs on the City's Housing and Redevelopment Authority. Terms of office of a commissioner shall coincide with the commissioner's term of office as a Lakeville City Council member. According to Subdivision 6 of the Statute, "The commissioners shall be appointed by the Mayor, with the approval of the governing body." Tlie annual meeting of the HRA will be held immediately following the January 7th City Council meeting. Primaa Issues to Consider Are commissioners Compensated for attending HRA meetings' MN Statute 469.011 states that each commissioner may be paid up to $75 for attending each regular and special meeting of the authority. Lakeville commissioners receive $25 per meeting. Supporting Information By -Laws of the Housing and Redevelopment Authority Charlene City Clerk Financial Impact: $125 per meeting_ Budgeted: Y/N Source: City Council Salaries Related Documents (CIP, ERP, etc.): Notes: BY -LAWS OF THE HOUSING AND REDEVELOPMENT AUTHORITY OF LAKEVILLE, MINNESOTA ARTICLE 1. THE AUTHORITY SECTION 1. Name of Authority The name of the Authority shall be the "Housing and Redevelopment Authority of Lakeville, Minnesota ". SECTION 2. Seal of Authority The seal of the Authority shall be in the form of a circle and Shall hear the name of the Authority and the year of its organizatinn, SECTION 3. Office of Authority The offices of the Authority shall be at the Lakeville City Hall with a street address of 20195 Holyoke Avenue West, Lakeville, Minnesota 55044, but the Authority may hold its meetings at such other place or places as it may designate. ARTICLE II. OFFICERS SECTION 1. Officers The officers of the Authority shall be a Chair, a Vice - Chair, and a Secretary. SECTION 2. Chair The Chair shall preside at all meetings of the Authority. Except as otherwise authorized by resolution of the Authority, the Chair shall sign all contracts, deeds, and other instruments made by the Authority. SECTION 3. Vice - Chair The Vice -Chair shall perform the duties of the Chair in the absence or incapacity of the Chair, and in case of the resignation or death of the Chair, the Vice -Chair shall perform such duties as are imposed on the Chair until such time as the Authority shall select a new Chair. 11601 r01 /28/94 SECTION 4. Secretary The Secretary shall perform the duties of a Secretary for the Authority. SECTION 5. Executive Director The Authority shall employ an Executive Director who shall have general supervision over the administration of its business and affairs, subject to the direction of the Authority. The Executive Director shall be charged with the management of the housing projects of the Authority. The Executive Director shall designate a recorder. The recorder shall record all votes, and shall keep a record of the proceedings of the Authority. The Executive Director shall have the care and custody of all funds of the Authority and shall deposit the funds in the name of the Authority in such bank or banks as the Authority may select. The Executive Director shall pay out and disburse funds under the direction of the Authority. The Executive Director shall keep regular books of accounts showing receipts and expenditures and shall render to the Authority an account of the Executive's Director's transactions and also of the financial condition of the Authority. The Executive Director shall give such bond for the faithful performance of his or her duties as the Authority may determine. The compensation of the Executive Director shall be determined by the Authority. SECTION 6. Additional Duties The officers of the Authority shall perform such other duties and functions as may from time to time be required by the Authority or the By -Laws and regulations of the Authority. 11601 ,o 1 /26/94 2 SECTION 7. Election or Appointment Officers shall be elected at the annual meeting of the Authority from among the Commissioners of the Authority, and shall hold office for one year or until their successors are elected and qualified. The Executive Director shall be appointed by the Authority and shall serve at the will of the Authority. No Commissioner of the Authority shall be eligible to this office. SECTION 8. Vacancies Should the office of Chair, Vice - Chair, or Secretary become vacant, the Authority shall elect a successor from its membership at the next regular meeting, and such election shall be for the unexpired term of the office. When the office of Executive Director becomes vacant, the Authority shall appoint a successor. SECTION 9. Additional Personnel The Authority may from time to time employ such personnel as it deems necessary to exercise its powers, duties, and functions as prescribed by law. The selection and compensation of such personnel shall be determined by the Authority. ARTICLE III. MEETINGS SECTION 1. Annual Meeting The annual meeting of the Authority shall be held during January at the regular meeting place of the Authority. SECTION 2. Special Meetings Meetings of the Authority may be called by the Chair, two (2) members of the Authority, or by the Executive Director. Meeting notices may be delivered to the business or home address of each member of the Authority at any time prior to the time of the proposed meeting. At least three (3) days before a meeting, written notice of the date, time, place, and purpose of the 11601 r01/26/94 3 meeting shall also be posted on the City Hall bulletin board and mailed or otherwise delivered to each person who has filed a written request for notice of special meetings. SECTION 3. Quorum Three (3) Commissioners shall constitute a quorum for the purpose of conducting Authority business, but a smaller number may adjourn from time to time until a quorum is obtained. When a quorum is in attendance, action may be taken by the Authority upon a vote of a majority of the Commissioners present. SECTION 4. Rules of Procedure Robert's Rules of Order Revised shall govern parliamentary procedure. SECTION 5. Order of Business. At the regular meetings of the Authority the following shall be the order of business: 1. Roll call. 2. Approval of the minutes of the previous meeting. 3. Bills and communications. 4. Report of the Executive Director. 5. Reports of Committees. 6. Unfinished business. 7. New business. 8. Adjournment. All resolutions shall be in writing and shall be copied in the journal of the proceedings of the Authority. 11601 r01/26/94 4 SECTION 6. Manner of Voting The voting on all questions coming before the Authority shall be by roll call, and the yeas and nays shall be entered upon the minutes of such meeting. ARTICLE IV. AMENDMENTS SECTION 1. Amendments to By -Laws The By -Laws of the Authority may only be amended with the approval of at least three (3) of the members of the Authority at a meeting. APPROVED AND ADOPTED by the Housing and Redevelopment Authority of Lakeville, Minnesota on this 12th day of April , 1994. ATTEST: Its S cretary HOUSING AND REDEVELOPMENT AUTHORITY OF LAKEVILLE, MINNESOTA BY. t °a� _ r�stiA e? 9 IsC 11601 ,o 1 /26/94 5