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HomeMy WebLinkAboutItem 06.dI lle Date: 12 February 2013 Item No. RESOLUTION ACCEPTING BIDS AND AWARDING THE CONTRACT FOR CITY HALL ROOFTOP UNIT REPLACEMENT (S1 AND S2) TO SCR, INC. Proposed Action Staff recommends adoption of the following motion: Move to accept bids for City Hall rooftop unit replacement (Si and S2) and award the contract to SCR, Inc. Overview The rooftop units (RTU) S1 and S2 provide supplemental heating and air conditioning for the majority of the offices in the north and west wings of City Hall. There were installed when the facility was built in 1990 and have been in constant operation since building commissioning. The RTUs were included in the Capital Improvement Plan for replacement in 2013. In September 2012, the compressor that provides cooling in unit S1 failed. Replacement costs were estimated at $15,000. At that time, a decision was made not to replace the compressor pending replacement of the entire RTU. To facilitate the replacement project, the City retained the services of Stanley Consultants following an evaluation of proposals from three companies. A request for bids was published on 18 January 2013 and sealed bids were opened on 7 February. SCR, Inc. provided the most cost effective solution to the replacement of the RTUs based on the specifications for a total cost of $134,900.00 including three add alternates for duct cleaning, providing gas heat in the RTUs, and installing a safety railing on the parapet at the roof access door and at the transition to the west wing. The replacement RTUs represent an approximately 25 percent improvement in energy efficiency over the current RTUs. Primary Issues to Consider • What is the impact of not replacing the RTUs? The RTUs have been in service for over 23 years and have exceeded their expected service life. If and when major components fail, like the compressor, repairs can be very expensive or require replacement of the entire RTU. Supporting Information • A copy of the bid tabulation and engineer's recommendation are attached. i ristoph Petree Public Works Director Financial Impact: $134,900.00 Budgeted: Yes Source: 4010.6540 Related Documents (CIP, ERP, etc.): Notes: CITY OF LAKEVILLE RESOLUTION NO: RESOLUTION ACCEPTING BIDS AND AWARDING THE CONTRACT FOR CITY HALL ROOFTOP UNIT REPLACEMENT (S1 AND S2) TO SCR, INC. WHEREAS, notices to bidders for the acceptance of sealed bids for City Hall rooftop unit replacement (Si and S2) were officially published on 18 January 2013, and WHEREAS, sealed bids were opened at 11:00 a.m. on 7 February 2013, and WHEREAS, the lowest responsible bidder for the replacement of rooftop units (Si and S2) at City Hall for a total bid price of $134,900, including alternates for providing gas heat to the RTUs, installing a railing on the roof parapet, and cleaning the ductwork, was SCR, Inc. NOW, THEREFORE, BE IT RESOLVED, that the bids are accepted for the City hall rooftop unit replacement (S1 and S2) and alternates and the contract is awarded to SCR, Inc. APPROVED AND ADOPTED this 19 day of February 2013 by the City Council of the City of Lakeville. CITY OF LAKEVILLE Matt Little, Mayor ATTEST: Charlene Friedges, City Clerk W W W W = V N M v. O N It J 7 Z D m a Li O 0 O m E o 0 W J J O J > r uj r xQ u z W W H H Q Q 0 C O O o V ° O N N o O O O O II II ce Ln �rj O O m — N L O> N {n ' H H v> OC 76 • v_ t � ° o ° °1 • °' � o o v p O O W L I J E N � rn N Y a _ ' W 'a# O ^ VI- V). I— E Ln cr Q x > CL V O i N u Q kn Z L O rn 0 Z Q N V1 N O O p v C � II II C = •O V 1 Ln 00 c O� N O v m N a O i Z O G1 of 4.r� of tef oC oC 3 0 w 0 u V dl L L O V V C a d 3 Z � a O :h ul Q ul N +' p p ac W C m m �# W m y N W N LU F R R a m W U . C C a F u u m .�+ +��+ z I o� a a a o c a d m In E 41 Q C a V V "a W " + G! C m Z to CO a CO CO Q Q Q W a Q m Stanley Consultants INC. February 12, 2013 Bill Mensen Facility Maintenance Coordinator City of Lakeville Lakeville, MN 55044 Dear; Bill Mensen Subject: Bid results for City Hall Rooftop Unit Replacement Based on the competed bid forms that were sent to us, Stanley Consultants, Inc recommends the City of Lakeville award the City Hall Rooftop Unit Replacement Project at Lakeville City Hall to SCR, Inc. Sincerely, Stanley Consultants, Inc. Brian Bimberg, PE 24589.01.00 AGREEMENT BETWEEN OWNER AND CONTRACTOR DOCUMENT 00 52 13 - Page 1 THIS AGREEMENT is by and between the City of Lakeville (Owner) and the Contractor. Owner and Contractor hereby agree as follows: ARTICLE 1 -WORK 1.1 Contractor shall complete all Work as specified or indicated in the Contract Documents. The Work is generally described as replacing two rooftop units and accessories. ARTICLE 2 - THE PROJECT 2.1 The Project for which Work under the Contract Documents may be the whole or only a part is generally described as replacing two rooftop units and accessories. ARTICLE 3 - ENGINEER 3.1 The Project has been designed by Stanley Consultants, Inc. (Engineer) who is to act as Owner's representative, assume all duties and responsibilities, and have the rights and authority assigned to Engineer in the Contract Documents in connection with completion of the Work in accordance with the Contract Documents. ARTICLE 4 - CONTRACT TIMES 4.1 Time of the Essence. All time limits for Milestones, if any, Substantial Completion, and completion and readiness for final payment as stated in the Contract Documents are of the essence of the Contract. 42 Dates for Substantial Completion and Final Payment. The Work will be substantially completed on or before April 25th, 2013, and completed and ready for final payment in accordance with paragraph 14.07 of the General Conditions on or before May 3rd, 2013. 4.3 Liquidated Damages. Contractor and Owner recognize that time is of the essence as stated in Paragraph 4.01 above and that Owner will suffer financial loss if the Work is not completed within the times specified in Paragraph 4.02 above, plus any extensions thereof allowed in accordance with Article 12 of the General Conditions. The parties also recognize the delays, expense, and difficulties involved in proving in a legal or arbitration proceeding the actual loss suffered by Owner if the Work is not completed on time. Accordingly, instead of requiring any such proof, Owner and Contractor agree that as liquidated damages for delay (but not as a penalty), Contractor sha11 pay Owner $1000.00 for each day that expires after the time specified in Paragraph 4.02 above for Substantial Completion until the Work is substantially complete. After Substantial Completion, if Contractor shall neglect, refuse, or fail to complete the remaining Work within the Contract Time or any proper extension thereof granted by Owner, Contractor shall pay Owner $1000.00 for each day that expires after the time specified in Paragraph 4.02 above for completion and readiness for final payment anti! the Work is completed and ready for final payment. ARTICLE 5 - CONTRACT PRICE 5.1 Owner shall pay Contractor for completion of the Work in accordance with the Contract Documents an amount in current funds equal to the sum of the amounts determined pursuant to paragraphs 5.1, A. below: A. For all Work a Lump Sum of: One Hundred Thirty Four Thousand Nine Hundred dollars (words) 134,900 ) (figures) Lump Sum Contract Price inciudes Alternates No. 1,2,3 All specific allowances are included in the above price and have been computed in accordance with paragraph 11.02 of the General Conditions. 1 JCDC C -520 Form of Agreement Between Owner and Contractor for Construction Contract (Stipulated Price) Copyright L 2007 National Society of Professional Engineers for EJCDC. All rights reserved. 24589.01.00 AGREEMENT BETWEEN OWNER AND CONTRACTOR DOCUMENT 00 52 13 - Page 2 ARTICLE 6 - PAYMENT PROCEDURES 6.1 Submittal: and Processing of Payments. Contractor shall submit Applications for Payment in accordance with Article 14 of the General Conditions. Applications for Payment will be processed by Engineer as provided in the General Conditions. 6.2 Progress Payments; Retainage. Owner shall make progress payments on account of the Contract Price on the basis of Contractors Applications for Payment within 30 days of receipt of Application during performance of the Work as provided in paragraphs 6.2., A. and 6.2., B below. All such payments will be measured by the schedule of values established in paragraph 2.07.A of the General Conditions (and in the case of Unit Price Work based on the number of units completed) or, in the event there is no schedule of values, as provided in the General Requirements: A. Prior to Substantial Completion, progress payments will be made in an amount equal to the percentage indicated below, but, in each case, less the aggregate of payments previously made and less such amounts as Engineer shall determine, or Owner may withhold, in accordance with paragraph 14.02 of the General Conditions. 1. 95% of cost of materials and equipment not incorporated in the Work (with the balance being retainage). B. Upon Substantial Completion, Owner shall pay an amount sufficient to increase total payments to Contractor to 95% of the Work completed, less such amounts as Engineer shall determine in accordance with paragraph 14.02. B. 5 of the General Conditions and less 200% of Engineer's estimate of the value of Work to be completed or corrected as shown on the tentative list of items to be completed or corrected attached to the certificate of Substantial Completion. 6.3 Final Payment. Upon final completion and acceptance of the Work in accordance with paragraph 14.07 of the General Conditions, Owner shall pay the remainder of the Contract Price as recommended by Engineer as provided in said paragraph 14.07. ARTICLE 7 - INTEREST 7.1 All moneys not paid when due as provided in Article 14 of the General Conditions shall bear interest at 5% per annum. ARTICLE 8 - CONTRACTOR'S REPRESENTATIONS 8.1 In order to induce Owner to enter into this Agreement, Contractor makes the following representations; A. Contractor has examined and carefully studied the Contract Documents and the other related data identified in the Bidding Documents. B. Contractor has visited the Site and become familiar with and is satisfied as to the general, local, and Site conditions that may affect cost, progress, and performance of the Work. C. Contractor is familiar with and is satisfied as to all federal, state, and local Laws and Regulations that may affect cost, progress, and performance of the Work. D. Contractor has considered the information known to Contractor; information commonly known to contractors doing business in the locality of the Site; information and observations obtained from visits to the Site; the Contract Documents; and the Site - related reports and drawings identified in the Contract Documents, with respect to the effect of such information, observations, and documents on (1) the cost, progress, and performance of the Work; (2) the means, methods, techniques, sequences, and procedures of construction to be employed by Contractor, including any specific means, methods, techniques, sequences, and procedures of construction expressly required by the Contract Documents; and (3) Contractor's safety precautions and programs. EJCDC C -520 Form of Agreement Between Owner and Contractor for Construction Contract (Stipulated Price) Copy right �O 2007 ?National Society of Professional Engineers for EJCDC. All rights reserved. 24589.01.00 AGREEMENT BETWEEN OWNER AND CONTRACTOR DOCUMENT 00 52 13 - Page 3 E. Based on the information and observations referred to in Paragraph 8.01.D above, Contractor does not consider that further examinations, investigations, explorations, tests, studies, or data are necessary for the performance of the Work at the Contract Price, within the Contract Times, and in accordance with the other terms and conditions of the Contract Documents. F. Contractor is aware of the general nature of work to be performed by Owner and others at the Site that relates to the Work as indicated in the Contract Documents. G. Contractor has given Engineer written notice of all conflicts, errors, ambiguities, or discrepancies that Contractor has discovered in the Contract Documents, and the written resolution thereof by Engineer is acceptable to Contractor. H. The Contract Documents are generally sufficient to indicate and convey understanding of all terms and conditions for performance and furnishing of the Work. ARTICLE 9 - CONTRACT DOCUMENTS 9.1 Contents: The Contract Documents consist of the following: A. This Agreement (inclusive). B. Performance Bond (inclusive). C. Payment Bond (inclusive). D. General Conditions (inclusive). E. Supplementary Conditions (inclusive). F. Specifications as listed in Project Manual table of contents. G. Drawings consisting of a cover sheet and sheets as listed in Drawing List. H. Addenda, inclusive. I. Exhibits to this Agreement (enumerated as follows): 1. Contractor's Bid (inclusive) marked Exhibit J. The following which may be delivered or issued on or after the Effective Date of the Agreement and are not attached hereto: 1. Notice to Proceed (inclusive). 2. Work Change Directives; 3. Change Order(s). 9.2 The documents listed in paragraph 9.1 are attached to this Agreement (except as expressly noted otherwise above). 9.3 There are no Contract Documents other than those listed above in this Article 9. 9.4 The Contract Documents may only be amended, modified, or supplemented as provided in paragraph 3.04 of the Generai Conditions. hJCDC C -520 Form of Agreement Between Owner and Contractor for Construction Contract (Stipulated Price) Copyright CO 2007 National Society of Professional Engineers for EJCDC. All rights reserved. 24589.01.00 AGREEMENT BETWEEN OWNER AND CONTRACTOR DOCUMENT 00 52 13 - Page 4 ARTICLE 10 - MISCELLANEOUS 10.1 Terms. Terms used in this Agreement will have the meanings indicated in the General Conditions and the Supplementary Conditions. 10.2 Assignment of Contract. No assignment by a party hereto of any rights under or interests in the Contract will be binding on another party hereto without the written consent of the party sought to be bound; and, specifically but without limitation, moneys that may become due and moneys that are due may not be assigned without such consent (except to the extent that the effect of this restriction may be limited by law), and unless specifically stated to the contrary in any written consent to an assignment, no assignment will release or discharge the assignor from any duty or responsibility under the Contract Documents. 10.3 Successors and Assigns. Owner and Contractor each binds itself, its partners, successors, assigns, and legal representatives to the other party hereto, its partners, successors, assigns, and legal representatives in respect to all covenants, agreements, and obligations contained in the Contract Documents. 10.4 Severability. Any provision or part of the Contract Documents held to be void or unenforceable under any Law or Regulation shall be deemed stricken, and all remaining provisions shall continue to be valid and binding upon Owner and Contractor, who agree that the Contract Documents shall be reformed to replace such stricken provision or part thereof with a valid and enforceable provision that comes as close as possible to expressing the intention of the stricken provision. 10.5 Contractor's Certification. Contractor certifies that it has not engaged in corrupt, fraudulent, collusive, or coercive practices in competing for or in executing the Contract. For the purposes of this Paragraph 10.5: fl `�nnrrupt nr @nb4.,e" m eans +the offs g, soH.- J,tin."g. of a ny thi � 1 lik ly + • vvi u�r� ors G�uv� meu, i ring giv;;,g rctiti ivi or �. G: .In o vague inei io influence the action of a public official in the bidding process or in the Contract execution; B. "fraudulent practice" means an intentional misrepresentation of facts made (a) to influence the bidding process or the execution of the Contract to the detriment of Owner, (b) to establish Bid or Contract prices at artificial non - competitive levels, or (c) to deprive Owner of the benefits of free and open competition; C "collusive practice" means a scheme or arrangement between two or more Bidders, with or without the knowledge of Owner, a purpose of which is to establish Bid prices at artificial, non - competitive levels; and D. "coercive practice" means harming or threatening to harm, directly or indirectly, persons or their property to influence their participation in the bidding process or affect the execution of the Contract. EJCDC C -520 Form of Agreement Between Owner and Contractor for Construction Contract (Stipulated Price) Copy right Co 2007 National Society of Professional Engineers for EJCDC. All rights reserved. 24589.01.00 AGREEMENT BETWEEN OWNER AND CONTRACTOR DOCUMENT 00 52 13 - Page 5 IN WITNESS WHEREOF, Owner and Contractor have signed this Agreement in duplicate. One counterpart each has been delivered to Owner and Contractor. All portions of the Contract Documents have been signed or identified by Owner and Contractor or on their behalf. This Agreement will be effective on , 20_ (which is the Effective Date of the Agreement). City of Lakeville SCR Inc By: By: Joe Lyon Title: Title: V. P. (If Contractor is a corporation, a partnership, or a joint venture, attach evidence of authority to sign.) Attest Attest Title: Title: Address for giving notices. 20195 Hoivoke Ave Address for giving notices 604 Lincoln Avenue NE Lakeville. MN 55044 (if Owner is a corporation, attach evidence of authority to sign. If Owner is a public body, attach evidence of authority to sign and resolution or other documents authorizing execution of Owner - Contractor Agreement.) St Cloud, MN 56034 License No. (Where applicable) Agent for service of process: END OF DOCUMENT EJCDC C-520 Form of Agreement Between Owner and Contractor for Construction Contract (Stipulated Price) Copy right C0 2007 National Soc � of Professional Engineers for EJCDC. All rights reserved.