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HomeMy WebLinkAboutItem 06.cCITY OF LAKEVILLE CITY COUNCIL WORK SESSION MINUTES February 25, 2013 Mayor Little called the meeting to order at 6 p.m. in the Marion Conference Room at City Hall. Members Present: Council Members Swecker, LaBeau, and Davis, and Mayor Little. Council Member Anderson participated via teleconfer Staff Present: Steve Mielke, City Administrt Altergott, Parks and Recreation Director; Judi 2. Citizen Comments School Board member Bob Erickson stated that behalf of the KTMS principal, who was unable 1 contacted by business owners regarding timing overlaid to repair excessive wear and tear result Chris Petree, Public Works Director; Brett wkns, Deputy City Clerk was attending for the CR 50 presentation on ;tteud this meeting. He stated he had also been the Kenrick Ave. overlay. Kenrick was last from ant -35 diversion. 3. Commercial /Industrial Park Dedication Rates Parks and Recreation Director Brett Altergott stated that in January the Parks, Recreation and Natural Resources Committee, Planning Commission, and Economic Development Commission reviewed the report by The Planning Company (TPG) in regards to the Commercial/Industrial Park Dedication Fees. Based on the findings of thei report, the City of Lakeville could justify an increase in the fees; however, all three committees recommended that the fees stay the same for 2013. The Parks, Recreation and Natural Resources Committee recommended a 5% increase in 2014; the Planning: Commission and Economic Development Commission recommended an annual review as hart of the budget process. Dan Licht of TPC stated that the report is $ie result of Council's direction to determine a formula for calculating the residential park dedication fees and attribute it to various land uses within the city. The County Assessor's information shows a consistent pattern in market value changes for residential properties, but -a reliable indicator of the average fair market values does not exist for undeveloped commercial and industrial properties. In June 2012 Council accepted the recommendation of the Parks, Recreation and Natural Resources Committee and EDC to engage an appraiser to determine the fair market values of commercial and industrial properties. The appraiser looked at properties in Dakota, Scott, Carver and Washington counties to try to determine mean and median values for unplatted, undeveloped, commercial /industrial properties. Using median values, the appraiser recommended a fair market value of $4.58 per square foot for commercial properties and $2.36 per square foot for industrial properties. The EDC believed those estimates were realistic for similar properties in Lakeville. Based on that City Council Work Session Minutes -2- February 25, 2013 information and the state statute the City of Lakeville would be within its legal framework to substantially increase the park dedication fees up to $11,965 per acre for commercial and $6,168 per acre for industrial and office, a 56% and 35% increase, respectively. Past practice recognizes the competitive trade area of commercial and industrial properties not only for park dedication but for other development fees as well. Staff and the EDC also recognize that parks and trail development needs to be balanced with the City's economic development goals. Staff and the advisory committees recommend that the C/I park dedication fees be kept the same for 2013 and be reevaluated during the budget process for a possible increase in 2014. Staff is asking for direction from City Council on how to proceed. The EDC also recommended that a comprehensive review of all development fees be conducted to assure economic competitiveness. Council Member Anderson stated he recognises th for development while balancing park dedication k for park and trail development and agrees with ree, additional flexibility can sometimes be achieved by or a negotiating point. Steve Mielke stated that the g The draft Park and Trail Plan He agreed that this is one are Council Member Swecker`sm reevaluating them as part of the 2014 balance of remaining attractive for de Council Member LaBeau said she het something they really don't use; how She is concerned about the cost for rr future nce of keeping Lakeville attractive ire that there will be adequate funds the fees for 2014. Licht added that tain fees as a development incentive need to be reviewed. Vision Plan. re the City can the :fives to developers. fees the same for 2013 and greed the City needs to keep a e park system. community that this is a fee for is an appreciation for the amenities it provides. parks and trails to the high standards that have been set and also is wondei the appraiser collected data since there have not been a lot of sales of commercial and industrial properties. Mr. Licht stated that he appraiser used all of the data that was available in the metro area. Mr. Mielke stated that Lakeville is one of the few cities that have adjusted their fees downward to take residential land values into consideration. Mayor Little asked if there is a way to determine maintenance costs for added park development. Mielke stated that some maintenance estimates could be made based on the type of amenity. Council Member Davis also believes it is very important to be knowledgeable about future costs for maintenance of new park development. Little believes polices should be adopted before any discounts are offered. City Council Work Session Minutes -3- February 25, 2013 Council directed staff to place this item on a regular Council agenda for consideration. 4. 2013 Transportation Project Update Public Works Director Chris Petree introduced County Commissioner Paul Krause, Dakota County Engineer Mark Krebsbach, Assistant County Engineer Brian Sorenson, and City Engineer Zach Johnson. Petree highlighted several upcoming City projects including Highview and Dodd improvements and roundabout and street reconstruction projects in Valley Park, Clays Acres, and 204t Street. Bids for the bridge replacement at 168 Street and Gannon Avenue will be opened in March. This project is b Jag rebid due to higher than estimated bids last fall. The trail on the west side of Dodd B' the County. Plans are anticipated to be compl( bids for 2013 construction. Improvements in t include a roundabout, mill and overlay from`tl east side of Kenrick from 205`h to the park and property owners in that area to minimize impa Zach Johnson stated that the for large vehicles. The project will begin in early t early August. Construction will take place under completed before closure of one lane of I -35 takes follow the roundabout construction and the reopc new surfaces. Swecker believes the roundabout m she continues to in the area will bring increased tr assistance from Walmart. Mielk€ the businesses can be more easily the roundabout. Z. Johnson also paving both shoulders. yoke south to 208t Street_ is a joint project with I in the next couple of weeks and advertised for area of 205i Street and Kenrick Avenue will , ark and ride on 185t Street, and a trail on the e. The Citv is +workine with the businesses and et will be a single lane but will be designed d June and is anticipated to be complete in ic. It is hoped that the project will be e this summer. The mill and overlay will of I -35 in order to avoid damage to the be premature based on existing traffic but the trail. Mielke added that planned development there is _a financial incentive to build it now with left turn lane has been added to the project so that kota Electric will install standard street lighting at to Kenrick will include widening and Bids will be opened on March 8. Council will receive the bids at their March 18` meeting and set an assessment hearing in mid April. Swecker appreciates that 204`h Street is included. Bob Erickson stated that most Walmart traffic seems to be from the south and west and he believes the Kenrick overlay portion of the project should be paid for by the State. LaBeau asked if staff had checked with MnDOT about funding for the overlay. Petree stated he will speak to them about contributing to the cost. LaBeau also asked if there has been feedback about the Highview /Dodd roundabout being constructed at the same time as the 205"' Street /Kenrick. Petree stated that all the business owners were invited to a meeting recently and were supportive of the Kenrick/205 Street project. Staff is working to coordinate the timing of City of Lakeville projects with Dakota County and MnDOT projects. City Council Work Session Minutes -4- February 25, 2013 5. County Road 50 Corridor Study Preliminary Report Public Works Director Chris Petree updated Council on the County Road 50 Corridor Study. County Engineer Mark Krebsbach stated that he appreciates the challenges that LakevilIe's staff is facing in working with other agencies to coordinate the timing of projects. The county is facing similar challenges with improvement projects throughout Dakota County. Brian Sorenson, Assistant County Engineer, provided an overview of the scope of the Highview/ Dodd reconstruction improvement project. This project will require a total closure to traffic at that intersection. The Dodd Blvd. four-la ' our lane divided roadway will be extended east from 183`s Street to Hayes Avenue, just east of Highview. The roundabout at Highview will consist of two through -lanes for east /west traffic on Dodd and one lade for north /south traffic on Highview. Highview Ave. will be reconstructed to a filly urban section from Dodd to 175c Street. The east /west corridor study recommends a new alipment for County Road 9 which will curve to the south and connect to 179" Street at the Central Maintenance Facility. Sorenson stated that since there are no major transportation problems a t until development creates the need for utilities corridor study and its recommended com&te Council iinerr. to Hayes as p construct the expressed a 'this project believe traffic counts change would greatly Mielke stated that tIi LaBeau stated that w completing the realiE to working with dev€ and connections of 1 derson asked if itrwot be reimbursed by the ion at this time and Anderson n of roadway will be delayed rackground on the east /west Cedar Ave. instead of just rte for the County to later. Krebsbach does not d concern that a substantial )rary roadway be built. oument more feasible. several new developments planned in the area they might think about lent sooner than was planned. Krebsbach said the county has committed rers on roadway alignments. Mielke showed the future planned alignment ' Street near the CMF water tower. Early development would require sewer access from a temporary lift station and extension of water into the property. The property is in the current MUSA and the over Wishes to develop. Mielke stated that this realignment might be a more permanent solution and a better use of funds than completing the four -lane divided section further east on Dodd. Krebsbach stated that this is an important connection and if the opportunity arose he would anticipate approval for the CIP by the County Board. Sorenson discussed traffic flow and detours during the Dodd and Highview construction. Not having direct resident accesses onto Dodd will be helpful during the closure. Access will need to be provided for the new development on the NW side of Dodd. Impact will be minimized by waiting until school is out to begin the construction. The marked detour will be Cedar to CR 50. County representatives have met with emergency police and fire personnel. Updates will be City Council Work Session Minutes -5- February25, 2013 provided to area residents through the county's newsletter and website with a link on the City's website. Swecker asked about the impacts to the Pan -O -frog events. Petree stated that the POP board is coordinating with the County to minimize challenges, but most events will not be impacted. Davis stated that there will be additional traffic past Aronson and Quigley -Sime Park. He suggested a City list -sery that residents could sign up for to receive weekly project updates. Anderson stated that this could also add a lot of traffic along Ipava, in front of Steve Michaud Park. Mielke stated that this project highlights the lack of adequate east /west corridors. Sorenson stated that Phase I of the CountyR 50 Corridor Study includes 185' Street to Dodd Blvd. Phase II will include Dodd to Cedar. The study focused on the roundabout at 185 Street and Kenwood Trail and whether this would change the gaps in the traffic pattern. Part of the study also looks at Kenwood Trail Middle School (KTMS) and their internal traffic operations. Modeling is being done based on traffic counts at various times and scenarios to help predict future traffic. In discussions with the county, CP Rail indicated that they are not interested in selling their portion of the railroad along Kenwood March 18 to officially present the model and both s Sorenson disclosed that the model shows very little Ave. as a result of a roundabout at 185` Street. Mo an insignificant: change in the gapping but could be heavy school traffic. City Council will receive the s Board will consider it in May. Anderson stated that it is the responsibility of the children at the school, as well as the Jaguar neigh] Trail. He believes a signal at 192 114 Street would b of the problem areas being exclusive access onto l An open house will be held the week of rm and long term possible solutions. e in the gapping at KTMS and Jaguar a traffic signal at 192 Street also shows to the school during periods of for consideration in April and County the County to insure the safety of the nd the businesses along Kenwood . Mielke pointed to a common thread Trail; alternate outlets need to be explored as part of the short and long term planning where possible. Sorenson stated that a signalized intersection is not always the safest solution as it creates other challenges. Krebsbach added that the goals of the County are the same as the goals of the City: to identify solutions for both the short term and long term to effectively meet the challenges of the traffic situation. 6. Council Committee Appointments Annually the City Council reviews appointments to Council committees and representation to inter - agency joint powers and membership organizations that meet regularly or occasionally. Council discussed the various opportunities available and their individual desires and availability. Based on discussions and selections, staff will prepare a resolution for consideration at the March 4 City Council meeting. City Council Work Session Minutes February 25, 2013 7. Board and Commission Application Review -6- Seven applications were received as a result of two articles in Messages advertising openings on the various advisory boards and commissions. City Administrator Mielke provided an overview of existing term expirations and openings. Council discussed the process for reappointment of existing committee members whose terms are expiring. The consensus was to solicit input from board chairs and staff regarding performance and attendance. Swecker would like to wait until feedback has been received from the chairs before deciding on reappointments. Davis also feels that feedback from the chairs and department directors is a very important part of the process and should be taken into consideration. L Beau believes that reappointments should not be automatic and that more people could 'get involved if there were term limits. Council will interview the seven new applicants before determining whether more recruitment and advertising is needed. Staff will contact Council members to determine availabilitv for interviews. Council is scheduled to make appointments at their March 18 meeting. „ Council Member Anderson logged out of the teleconference at 8:45 p.m 8. Economic Development Incentive Program Review Community and Economic Development Director Dave Olson stated that one of the goals of the approved' II -2013 Strategic Plan for Economic Development was to create a toolbox of incentives for businesses. Cities in Minnesota most commonly use Tax Increment Financing (TIF) as a business incentive: The second most used incentive is Tax Abatement. The EDC has reviewed the TIF and Tax Abatement policies and is recommending both policies be considered by the City Council. Both incentives capture taxes and redistribute them to support development efforts. TIF allows local control and has been used many times by the City of Lakeville. Tax Abatement gives other agencies such as the school districts an opportunity to express their opinions. This too! has not been used previously by the City of Lakeville. TIF captures the tax base from new development and pays for public improvements related to that development. It is for a fixed amount of time, depending on the type of project, up to eight years. TIF requires that the project would not take place if not for the incentive. There is more flexibility in the use of Tax Abatement since improvements can be done to private property, including existing buildings, and taxes can be used to offset some of the costs. Tax Abatement must be used for a public benefit which can include community facilities such as recreation centers or senior centers, or for blight cleanup. The amount of the Tax Abatement must be added to the tax levy with a limit of 10% of the tax capacity in every tax year or a maximum of $200,000. Staff believes it is important to have TIF and Tax Abatement policies in place to provide general guidelines and direction in the event a project is submitted for consideration. Each project can still be considered on its own merits. LaBeau stated that incentives such as these help to gain the support of the business community. City Council Work Session Minutes -7- February 25, 2013 The Tax Increment Financing and Tax Abatement policies will be presented to Council for consideration at an upcoming meeting. a Other Steve Mielke reported that the Vision Task Force held its first meeting on February 21. The business school student representative's schedule does not allow him to participate but he will assist in finding a replacement. Member Paul Mahrzan will also not be able to serve. Council would like to look for a replacement representative from the non - profit faith community. City Council and board and commission memlrers,will be invited to the next meeting on March 25. LaBeau asked to reevaluate the scope of the Finance be put on the March work session agenda. , LaBeau requested that Council meeting minutes be LaBeau also asked about the Legislative Priorities se utilities. Mielke explained this was part of the revers been used in Lakeville, Since there are new Council members it will get this scheduled before an upcomi 10. Adjourn Mayor Little adjourned the meeting at 9:25 p.m. Respectfully submitted, Judi Hawkins, Deputy Clerk Mayor Little asked if that could t out earlier to allow more review time. h regarding cities' ability to create local toolbox available for cities but has not ,ted that security measures be reviewed. Staff I meeting. Matt Little, Mayor CITY OF LAKEVILLE CITY COUNCIL WORK SESSION MINUTES March 11, 2013 Mayor Little called the meeting to order at 5 p.m. in the Marion Conference Room at City Hall. Members Present: Council Members Swecker, LaBeau, Anderson and Davis; and Mayor Little 2. Citizen Comments There were no citizen comments. 3. Interview candidates to fill advisory committee positions Citv Council interviewed seven applicants for nositions.on:adv • Joel Akason: Cable TV • Lori Bovitz: EDC, Planning Commission, Parks, Rec.'& 3 • Jason Hanson: Cable TV, EDC • Judy Jordan: Planning Commission • Steve Rajavuori: Planning Commission • Jason Swenson: Planning Commission • Brent Veness: Planning Commission committees: Resources Council discussed appoo eats and reappointments. Consensus was reached to place the appointments on a future agenda. 4. Adjourn Mayor Little adjourned the meeting at 8 p.m. Respectfully Judi Hawkins, Deputy Clerk Matt Little, Mayor