HomeMy WebLinkAboutItem 06.j=::!v
Date: 8 April 2013
RESOLUTION ACCEPTING BIDS AND AWARDING THE CONTRACT FOR THE
PARTIAL REROOFING OF LAKEVILLE LIQUORS KENRICK TO
MCPHILLIPS BROS. ROOFING CO.
Proposed Action
Staff recommends adoption of the following motion: Move to accept bids for the reroofing of
Lakeville Liquors Kenrick and award the contract to McPhillips Bros. Roofing Co.
Passage of this motion allows the contractor to start work to reroof this facility.
Overview
The liquor store on Kenrick Avenue is scheduled to have a portion of its roof replaced in 2013.
Selection and timing of this reroofing is based on a survey of City facilities performed by the
consulting engineering company Inspec in 2010. Inspec is an independent engineering and
architectural firm that focuses on roofs and other structural components.
Work to be done includes removing all the rubber and all the rock and replacing the roofing
material, raising the roof top units on curbs, improving accessibility between the two levels of
roof, and installing new curbs for the refrigeration units for the walk in coolers. Bids for this
project were advertised on 8 March 2013. The City received responses from ten companies.
Sealed bids were opened on 27 March 2013.
Of those responding, McPhillips Bros. Roofing Co. was the lowest responsible bidder with a
bid of $75,000. Award of the contract is based on the lowest bid. Staff recommends
acceptance of the bids and award of the contract as indicated.
Primary Issues to Consider
Can the reroofing be delayed? No. The roof was installed in 1997 and has reached the
end of its service life. The roof has a history of leaks which cause damage to the interior of
the facility.
Supporting Information
A letter of recommendation from Inspec, bid tabulation, and a copy of the contract are
attached.
Item No.
Christopher tree
Public WQMDirector
Financial Impact: $75,000
Related Documents (CIP, ERP, etc.):
Notes:
Budgeted: Yes
Source: 7800.1721
CITY OF LAKEVILLE
RESOLUTION NO:
RESOLUTION ACCEPTING BIDS AND AWARDING THE CONTRACT FOR THE
PARTIAL REROOFING OF LAKEVILLE LIQUORS KENRICK TO
MCPHILLIPS BROS. ROOFING CO.
WHEREAS, notices to bidders for the acceptance of sealed bids for the partial reroofing
of Lakeville Liquors Kenrick were officially published on 8 March 2013, and
WHEREAS, sealed bids were opened at 2:00 p.m. on 27 March 2013, and
WHEREAS, the lowest responsible bidder for the reroofing was McPhillips Bros. Roofing
Co., 2950 Centennial Drive, St. Paul, Minnesota 55109, with a bid of $75,000.
NOW, THEREFORE, BE IT RESOLVED, that the bids are accepted for the partial
reroofing of Lakeville Liquors Kenrick and the contract is awarded to McPhillips Bros. Roofing
Co.
APPROVED AND ADOPTED this 15th day of April, 2013 by the City Council of the
City of Lakeville.
CITY OF LAKEVILLE
Matt Little, Mayor
ATTEST:
Charlene Friedges, City Clerk
ro
I N S P E C April 5, 2013
Smart engineering of
Mr. Bill Mensen
roofs, Nvalls, windows, City of Lakeville
20195 Holyoke Avenue
pavements Lakeville, MN 55044
and waterproofing RE: 2013 Partial Reroofing City of Lakeville -- Lakeville Liquors Kenrick
Inspec Project No: 212640
Dear Mr. Mensen:
5501 Duluth Street
Minneapolis, MN 55422
Ph. 763 - 546 -3434
Fax 763.546 -5669
Chicago
Milwaukee
Minneapolis
On March 27, 2013, bids were received for the above - mentioned project. McPhillips
Bros. Roofing submitted the lowest qualified bid in the amount of $75,000.
We contacted McPhillips Bros. Roofing regarding their bid. They had an opportunity
to review their bid and indicated they would perform the work as specified for the bid
amount. McPhillips Bros. Roofing has worked on projects for which we have
provided engineering services in the past. The work performed has been good and
their personnel have been cooperative.
Based on the above information, we would recommend acceptance of their bid as
outlined. If you have any questions regarding the above information, please feel free
to contact our office.
Sincerely,
INSPEC
a 44 1�
Kelan Werkmeister
KW /kmh
Enclosure
www.inspec.com
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g TM AIA---',- Document A101 —2007
Standard Form of Agreement Between Owner and Contractor where the basis of
payment is a Stipulated Sum
AGREEMENT made as of the Fifth day of April in the year Two Thousand Thirteen
BETWEEN the Owner:
City of Lakeville
20195 Holyoke Avenue
Lakeville, MN 55044
and the Contractor:
McPhillips Bros. Roofing Company
2590 Centennial Drive
St. Paul, MN 55109
for the following Project:
2013 Partial Reroofing Lakeville Liquors Kenrick
16179 Kenrick Avenue
Lakeville, MN
The Architect:
Inspec, Inc.
5801 Duluth Street
Golden Valley, MN 55422
Telephone Number: 763 -546 -3434
Fax Number: 763 -546 -8669
The Owner and Contractor agree as follows.
ADDITIONS AND DELETIONS:
The author of this document has
added information needed for its
completion. The author may also
have revised the text of the original
AIA standard form. An Additions and
Deletions Report that notes added
information as well as revisions to
the standard form text is available
from the author and should be
reviewed. A vertical line in the left
margin of this document indicates
where the author has added
necessary information and where
the author has added to or deleted
from the original AIA text.
This document has important legal
consequences. Consultation with an
attorney is encouraged with respect
to its completion or modification.
AIA Document A201 Tm -2007,
General Conditions of the Contract
for Construction, is adopted in this
document by reference. Do not use
with other general conditions unless
this document is modified.
AIA Document A101 TM — 2007. Copyright ®1915, 1918, 1925, 1937, 1951, 1958, 1961, 1963, 1967, 1974, 1977, 1987, 1991, 1997 and 2007 by The American
[nit. Institute of Architects. All rights reserved. WARNING: This AIA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized
reproduction or distribution of this AIA Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the
/ maximum extent possible under the law. This document was produced by AIA software at 10:50:04 on 04/05/2013 under Order No.4964961366 1 which
expires on 08/08/2013, and is not for resale. —
User Notes:
(1634154855)
TABLE OF ARTICLES
1 THE CONTRACT DOCUMENTS
2 THE WORK OF THIS CONTRACT
3 DATE OF COMMENCEMENT AND SUBSTANTIAL COMPLETION
4 CONTRACT SUM
5 PAYMENTS
6 DISPUTE RESOLUTION
7 TERMINATION OR SUSPENSION
8 MISCELLANEOUS PROVISIONS
9 ENUMERATION OF CONTRACT DOCUMENTS
10 INSURANCE AND BONDS
ARTICLE 1 THE CONTRACT DOCUMENTS
The Contract Documents consist of this Agreement, Conditions of the Contract (General, Supplementary and other
Conditions), Drawings, Specifications, Addenda issued prior to execution of this Agreement, other documents listed
in this Agreement and Modifications issued after execution of this Agreement, all of which form the Contract, and
are as fully a part of the Contract as if attached to this Agreement or repeated herein. The Contract represents the
entire and integrated agreement between the parties hereto and supersedes prior negotiations, representations or
agreements, either written or oral. An enumeration of the Contract Documents, other than a Modification, appears in
Article 9.
ARTICLE 2 THE WORK OF THIS CONTRACT
The Contractor shall fully execute the Work described in the Contract Documents, except as specifically indicated in
the Contract Documents to be the responsibility of others.
ARTICLE 3 DATE OF COMMENCEMENT AND SUBSTANTIAL COMPLETION
§ 3.1 The date of commencement of the Work shall be
(Paragraphs deleted)
April 22, 2013
§ 3.2 The Contract Time shall be measured from the date of commencement.
(Paragraphs deleted)
§ 3.The Contractor shall achieve Substantial Completion of the entire Work not later than June 21, 2013.
, subject to adjustments of this Contract Time as provided in the Contract Documents.
Liquidated Damages: The Contractor and the Contractor's surety, if any, shall be liable for and shall pay the Owner
$250.00 as liquidated damages for each calendar day of delay until the Work is substantially complete.
(Paragraphs deleted)
(Table deleted)
ARTICLE 4 CONTRACT SUM
§ 4.1 The Owner shall pay the Contractor the Contract Sum in current funds for the Contractor's performance of the
Contract. The Contract Sum shall be Seventy -five Thousand Dollars and Zero Cents ($ 75,000.00 ), subject to
additions and deductions as provided in the Contract Documents.
AIA Document A701 TM — 2007. Copyright ®1915, 1918, 1925, 1937, 1951, 1958, 1961, 1963, 1967, 1974, 1977, 1987, 1991, 1997 and 2007 by The American
Init. Institute of Architects. All rights reserved. WARNING: This AIA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized
reproduction or distribution of this AIA Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the
t maximum extent possible under the law. This document was produced by AIA software at 10:50:04 on 04/05/2013 under Order No.4964961366 1 which
expires on 08/08/2013, and is not for resale. —
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§ 4.2 The Contract Sum is based upon the following alternates, if any, which are described in the Contract
Documents and are hereby accepted by the Owner:
(Paragraphs deleted)
N/A
§ 4.3 Unit prices:
Item Units and Limitations Price Per Unit ($0.00)
Additional isocyanurate insulation Bd. Ft. 2.50
replacement
Reduction in isocyanurate insulation Bd. Ft. 2.00
replacement
§ 4.4 Allowances included in the Contract Sum, if any:
(Paragraphs deleted)
N/A
(Table deleted)
ARTICLE 5 PAYMENTS
§ 5.1 PROGRESS PAYMENTS
§ 5.1.1 Based upon Applications for Payment submitted to the Architect by the Contractor and Certificates for
Payment issued by the Architect, the Owner shall make progress payments on account of the Contract Sum to the
Contractor as provided below and elsewhere in the Contract Documents.
§ 5.1.2 The period covered by each Application for Payment shall be one calendar month ending on the last day of
the month.
§ 5.1.3 Provided that an Application for Payment is received by the Architect not later than the last day of a month,
the Owner shall make payment of the certified amount to the Contractor not later than the last day of the following
month. If an Application for Payment is received by the Architect after the application date fixed above, payment
shall be made by the Owner not later than Thirty ( 30 ) days after the Architect receives the Application for
Payment.
(Federal, state or local laws may require payment within a certain period of time.)
§ 5.1.4 Each Application for Payment shall be based on the most recent schedule of values submitted by the
Contractor in accordance with the Contract Documents. The schedule of values shall allocate the entire Contract
Sum among the various portions of the Work. The schedule of values shall be prepared in such form and supported
by such data to substantiate its accuracy as the Architect may require. This schedule, unless objected to by the
Architect, shall be used as a basis for reviewing the Contractor's Applications for Payment.
§ 5.1.5 Applications for Payment shall show the percentage of completion of each portion of the Work as of the end
of the period covered by the Application for Payment.
§ 5.1.6 Subject to other provisions of the Contract Documents, the amount of each progress payment shall be
computed as follows:
.1 Take that portion of the Contract Sum properly allocable to completed Work as determined by
multiplying the percentage completion of each portion of the Work by the share of the Contract Stun
allocated to that portion of the Work in the schedule of values, less retainage of Five percent ( 5.00
%). Pending final determination of cost to the Owner of changes in the Work, amounts not in dispute
shall be included as provided in Section 7.3.9 of AIA Document A201TM 2007, General Conditions
of the Contract for Construction;
.2 Add that portion of the Contract Sum properly allocable to materials and equipment delivered and
suitably stored at the site for subsequent incorporation in the completed construction (or, if approved
in advance by the Owner, suitably stored off the site at a location agreed upon in writing), less
retainage of percent ( %);
.3 Subtract the aggregate of previous payments made by the Owner; and
.4 Subtract amounts, if any, for which the Architect has withheld or nullified a Certificate for Payment
as provided in Section 9.5 of AIA Document A201 -2007.
AIA Document A101 TM — 2007. Copyright ®1915, 1918, 1925, 1937, 1951, 1958, 1961, 1963, 1967, 1974, 1977, 1987, 1991, 1997 and 2007 by The American
Init. Institute of Architects. All rights reserved. WARNING: This AIO Document is protected by U.S. Copyright Law and International Treaties. Unauthorized
reproduction or distribution of this AIA Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the
t maximum extent possible under the law. This document was produced by AIA software at 10:50:04 on 04/0 512 01 3 under Order No.4964961366 1 which
expires on 08/08/2013, and is not for resale. —
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§ 5.1.7 The progress payment amount determined in accordance with Section 5.1.6 shall be further modified under
the following circumstances:
.1 Add, upon Substantial Completion of the Work, a sum sufficient to increase the total payments to the
full amount of the Contract Sum, less such amounts as the Architect shall determine for incomplete
Work, retainage applicable to such work and unsettled claims; and
(Section 9.8.5 of AIA Document A201 2007 requires release of applicable retainage upon
Substantial Completion of Work with consent of surety, if any.)
.2 Add, if final completion of the Work is thereafter materially delayed through no fault of the
Contractor, any additional amounts payable in accordance with Section 9.10.3 of AIA Document
A201 -2007.
§ 5.1.8 Reduction or limitation of retainage, if any, shall be as follows:
(Paragraphs deleted)
§ 5.1.9 Except with the Owner's prior approval, the Contractor shall not make advance payments to suppliers for
materials or equipment which have not been delivered and stored at the site.
§ 5.2 FINAL PAYMENT
§ 5.2.1 Final payment, constituting the entire unpaid balance of the Contract Sum, shall be made by the Owner to the
Contractor when
.1 the Contractor has fully performed the Contract except for the Contractor's responsibility to correct
Work as provided in Section 12.2.2 of AIA Document A201 -2007, and to satisfy other requirements,
if any, which extend beyond final payment; and
.2 a final Certificate for Payment has been issued by the Architect.
I § 5.2.2 The Owner's final payment to the Contractor shall be made no later than 30 days after the issuance of the
Architect's final Certificate for Payment.
ARTICLE 6 DISPUTE RESOLUTION
§ 6.1 INITIAL DECISION MAKER
The Architect will serve as Initial Decision Maker pursuant to Section 15.2 of AIA Document A201 -2007, unless
the parties appoint below another individual, not a party to this Agreement, to serve as Initial Decision Maker.
(Paragraphs deleted)
§ 6.2 BINDING DISPUTE RESOLUTION
For any Claim subject to, but not resolved by, mediation pursuant to Section 15.3 of AIA Document A201 2007, the
method of binding dispute resolution shall be as follows:
(Check the appropriate box. If the Owner and Contractor do not select a method of binding dispute resolution
below, or do not subsequently agree in writing to a binding dispute resolution method other than litigation, Claims
will be resolved by litigation in a court of competent jurisdiction.)
[ ] Arbitration pursuant to Section 15.4 of AIA Document A201 -2007
[ X ] Litigation in a court of competent jurisdiction
[ ] Other (Spec)
ARTICLE 7 TERMINATION OR SUSPENSION
§ 7.1 The Contract may be terminated by the Owner or the Contractor as provided in Article 14 of AIA Document
A201 -2007.
§ 7.2 The Work may be suspended by the Owner as provided in Article 14 of AIA Document A201 -2007.
AIA Document A101 T " — 2007. Copyright ®1915, 1918, 1925, 1937, 1951, 1958, 1961, 1963, 1967, 1974, 1977, 1987, 1991, 1997 and 2007 by The American
Init. Institute of Architects. All rights reserved. WARNING: This AIA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized
reproduction or distribution of this AIA Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the
t maximum extent possible under the law. This documentwas produced by AIA software at 10:50:04 on 04/05/2013 under Order No.4964961366 1 which
expires on 08/08/2013, and is not for resale. —
User Notes:
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ARTICLE 8 MISCELLANEOUS PROVISIONS
§ 8.1 Where reference is made in this Agreement to a provision of AIA Document A201 -2007 or another Contract
Document, the reference refers to that provision as amended or supplemented by other provisions of the Contract
Documents.
§ 8.2 Payments due and unpaid under the Contract shall bear interest from the date payment is due at the rate stated
below, or in the absence thereof, at the legal rate prevailing from time to time at the place where the Project is
located.
(Insert rate of interest agreed upon, if any.)
1.50 % monthly
§ 8.3 The Owner's representative:
City of Lakeville
20195 Holyoke Avenue
Lakeville, MN 55044
I § 8.4 The Contractor's representative:
McPhillips Bros. Roofing Company
2590 Centennial Drive
St. Paul, MN 55109
§ 8.5 Neither the Owner's nor the Contractor's representative shall be changed without ten days written notice to the
other party.
§ 8.6 Other provisions:
ARTICLE 9 ENUMERATION OF CONTRACT DOCUMENTS
§ 9.1 The Contract Documents, except for Modifications issued after execution of this Agreement, are enumerated in
the sections below.
§ 9.1.1 The Agreement is this executed AIA Document A101 -2007, Standard Form of Agreement Between Owner
and Contractor.
§ 9.1.2 The General Conditions are AIA Document A201 2007, General Conditions of the Contract for
Construction, as amended by the Owner.
§ 9.1.3 The Supplementary and other Conditions of the Contract:
AIA A201 (Amended)
Supplement
(fable deleted)
§ 9.1.4 The Specifications:
DIVISION 01 GENERAL REQUIREMENTS
01 1000 Summary
01 20 00 Price and Payment Procedures
01 30 00 Administrative Requirements
Submittal Cover Sheet
Submittal Log
Init. AIA Document A701 TN — 2007. Copyright ®1915, 1918, 1925, 1® 37, 1951, 1958, 1961, 1963, 1967, 1974, 1977, 1987, 1991, 1997 and 2007 by The American
Institute of Architects. All rights reserved. WARNING: This Ale Document is protected by U.S. Copyright Law and International Treaties. Unauthorized
reproduction or distribution of this Ale Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the 5
t maximum extent possible under the law. This document was produced by AIA software at 10:50:04 on 04/05/2013 under Order No.4964961366 1 which
expires on 08/08/2013, and is not for resale. —
User Notes:
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01 40 00 Quality Requirements
01 50 00 Temporary Facilities and Controls
01 60 00 Product Requirements
01 70 00 Execution Requirements
DIVISION 06 WOOD, PLASTICS, AND COMPOSITES
06 10 00 Rough Carpentry
DIVISION 07 THERMAL AND MOISTURE PROTECTION
07 51 00 Built -Up Bituminous Roofing
07 62 00 Sheet Metal Flashing and Trim
DIVISION 22 PLUMBING
22 14 26 Roof Drains
APPENDIX
(Table deleted)
§ 9.1.5 The Drawings:
1
2
3
Access Ladder Detail
Title Sheet
Roof Plan and Details
Details
(Table deleted)
§ 9.1.6 The Addenda, if any:
Number
1
Date Pages
03/25/13 2
Portions of Addenda relating to bidding requirements are not part of the Contract Documents unless the bidding
requirements are also enumerated in this Article 9.
§ 9.1.7 Additional documents, if any, forming part of the Contract Documents:
(Paragraphs deleted)
.1 Amendment to the AIA A201 and Supplement (inciuded in the original Contract Documents),
attached herein.
ARTICLE 10 INSURANCE AND BONDS
The Contractor shall purchase and maintain insurance and provide bonds as set forth in Article 11 of AIA Document
A201 -2007, and the Supplement.
(Table deleted)
This Agreement entered into as of the day and year first written above.
OWNER (Signature)
(Printed name and title)
CONTRACTOR (Signature)
1:54 ,- 4e
(Printed name
S
Init. AIA Document A101 TN - 2007. Copyright ® 1915, 1918, 1925, 1® 37, 1951, 1958, 1961, 1963, 1967, 1974, 1977, 1987, 1991, 1997 and 2007 by The American
Institute of Architects. All rights reserved. WARNING: This AIA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized 6
reproduction or distribution of this AIA Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the
t maximum extent possible under the law. This document was produced by AIA software at 10:50:04 on 04/05/2013 under Order No.4964961366 1 which
expires on 08/08/2013, and is not for resale. -
User Notes:
(1634154855)