HomeMy WebLinkAboutItem 06.k�Q!� � , �
e
rte'
Date: 10 April 2013
Item No.
RESOLUTION CALLING A PUBLIC HEARING ON PROPOSED ASSESSMENTS FOR
CITY IMPROVEMENT PROJECT 13 -02
Proposed Action
Staff recommends adoption of the following motion: Motion to approve the attached
resolution calling a public hearing on proposed assessments for City Improvement Project
13 -02.
Approval of the resolution will result in a special assessment public hearing for City
Improvement Project 13 -02.
Overview
At its March 18, 2013 meeting, the Lakeville City Council approved a resolution calling for a
public hearing on the proposed assessments for City Improvement Project 13 -02.
Due to an oversight, the required legal notice regarding the assessment hearing was not
published in the local paper. In order to satisfy the requirements of State Statute 429, which
pertains to the special assessment process, the assessment hearing date must be revised to
May 6, 2013, such that legal notice for the hearing can be published in the local paper.
A revised assessment hearing letter to residents was prepared and mailed out to residents on
April 10, 2013. Information regarding the change in the assessment hearing date was also
posted in the City's website under the 2013 Street Reconstruction Project homepage.
Staff was still available at 6:00 p.m. in the lobby of City Hall to informally answer assessment
questions prior to the April 15, 2013 City Council meeting, as had previously been planned.
Primary Issues to Consider
Does this delay in the assessment hearing affect the construction schedule for the 2013
Street Reconstruction Project? Rescheduling the assessment hearing will not affect the
construction schedule for this project. Both the hearing and award of the contract can
occur at the same meeting and still meet proposed construction timelines.
Supporting Information
• Revised Notice of Assessment Hearing to be published in the local paper.
• A copy of the revised assessment hearing letter to residents.
hris er J. Petree
Public Works Director
Financial Impact: $7,419,734.00
Budgeted: Yes Source: 429 Bonds & Utility Funds
Related Documents (CIP, ERP, etc.):
Notes:
CITY OF LAKEVILLE
RESOLUTION NO.
RESOLUTION CALLING A PUBLIC HEARING ON PROPOSED ASSESSMENTS
FOR CITY IMPROVEMENT PROJECT 13 -02
WHEREAS, pursuant to the direction of the City Council, the City Clerk has
prepared a proposed assessment roll on the cost of Improvement Project 13 -02 within
portions of Donnay's College Park, Donnay's Valley Park, Donnay's Valley Park 2 °d
Addition, Donnay's Valley Park 6th Addition, Southbluff, Clay's Acres, Dodd Terrace and
The Meadows, City Improvement Project 13 -02;
NOW, THEREFORE, BE IT RESOLVED by the City Council of Lakeville,
Minnesota:
1. A hearing shall be held on Monday, May 6, 2013 at the Lakeville Council
Chambers, 20195 Holyoke Avenue, at 7:00 p.m. to pass upon such proposed assessment
and, at such time and place all persons owning property affected by such improvement
will be given an opportunity to be heard with reference to such assessment.
2. The City Clerk is hereby directed to cause a notice of the hearing on the
proposed assessment to be published once in the official newspaper at least two weeks
prior to the hearing, and she shall state in the notice the total cost of the improvement.
She shall also cause mailed notice to be given to the owner of each parcel described in the
assessment roll not less than two weeks prior to the hearing.
3. The owner of any property so assessed may, at any time prior to December 31,
2013, pay the assessment on such property in part or in whole without interest
APPROVED AND ADOPTED this 15th day of April, 2013.
CITY OF LAKEVILLE
Matt Little, Mayor
ATTEST:
Charlene Friedges, City Clerk
2
April 10, 2013
RE: Notice of Hearing on Proposed Assessment for the 2013 Street Reconstruction Project
PARCEL ID:
PROPERTY ADDRESS:
AMOUNT TO BE SPECIALLY ASSESSED:
Dear Property Owner:
** *DUE TO A PUBLICATION OVERSIGHT, THE PUBLIC HEARING TO CONSIDER THE
SPECIAL ASSESSMENTS FOR CITY IMPROVEMENT PROJECT 13 -02, THE 2013 STREET
RECONSTRUCTION PROJECT, HAS BEEN RESCHEDULED!***
A Public Hearing will now be held on Monday, May e, 2013 at 7.-0013.m. in the Council
Chambers of Lakeville City Hall, 20195 Holyoke Avenue, for City Improvement Project 13 -02,
the 2013 Street Reconstruction Project, that will affect your property. The purpose of the hearing
is to provide property owners the opportunity to ask questions and provide comments regarding
the project. Following public comment, the City Council will consider levying the improvements.
The following is the area proposed to be assessed:
Portions of Donnay's College Park, Donnay's Valley Park, Donnay's Valley Park 2 nd Addition,
Donnay's Valley Park 6 th Addition, Southbluff, Clay's Acres, Dodd Terrace and The Meadows.
City Staff will still be available outside of the Council Chambers beginning at 6:00 p.m. on
Monday, April 15 , 2013, to informally answer your questions regarding the proposed
assessments. This opportunity to meet with Staff before the Public Hearing is intended
to provide residents with an opportunity to informally ask questions about their specific
assessment.
The total cost for the street improvement project is $7,419,734.00. The costs associated with
the sanitary sewer repair work included in this project are $166,753.00 and will be financed with
City Operating Funds and a Grant from the Metropolitan Council of Environmental Services
($68,602.00). The costs associated with water main replacement within the project area are
$2,431,976.00 and will also be financed with City Operating Funds. The remaining street and
storm sewer improvements proposed with the project ($4,821,005) will be financed with City
taxes (60 %) and special assessments to the benefitting properties (40 %).
The amount to be specially assessed against your particular lot, piece, or parcel of land is shown
above. These amounts are to be assessed over 20 -years at 3.3% interest starting with the
2014 property taxes. Please be informed, this is the final assessment amount. No further
notice or invoice will be sent prior to certification to the County Auditor.
The owner of any property so assessed may, at any time prior to certification of the assessment
to the County Auditor, pay the total or a portion of the assessment amount on such property.
No interest shall be charged if the entire assessment is paid in 2013.
In 2014 or future years, property owners may pay to the City of Lakeville the entire amount of
the assessment remaining unpaid -- partial payments are not accepted after December 31,
2013. Such payment must be received by the city prior to December 31 or interest will be
charged through December 31 of the succeeding year.
The Council may in its discretion defer the payment of assessments for a homestead property
owned by a person who is at least 65 years of age or is unemployed due to a total and
permanent disability and meets the income requirements. If you wish to apply for the deferment
or have questions, please contact me at 952 - 985 -4500 or dguinnell(aD-lakevillemn.gov
The proposed assessment roll is on file for public inspection at the city clerk's office. The total
amount of the proposed assessment is $2,093,052. Written or oral objections will be considered
at the meeting. No appeal to district court may be taken as to the amount of an assessment
unless a written objection signed by the affected property owner is filed with the municipal clerk
prior to the assessment hearing or presented to the presiding officer at the hearing.
An owner may appeal an assessment to district court pursuant to Minn. Stat. § 429.081 by serving
notice of the appeal upon the mayor or clerk of the city within 30 days after the adoption of the
assessment and filing such notice with the district court within ten days after service upon the
mayor or clerk.
If you would like to comment, please attend the meeting.
Sincerely,
CITY OF LAKEVILLE
Dianne Quinnell
Engineering Administrative Assistant
Cc: Steve Mielke, City Administrator
Chris Petree, Public Works Director
Dennis Feller, Finance Director
Zach Johnson, PE, City Engineer
CITY OF LAKEVILLE, DAKOTA COUNTY, MINNESOTA
NOTICE OF HEARING ON IMPROVEMENT
TO WHOM IT MAY CONCERN:
Due to a publication oversight, the Assessment Hearin_a for Improvement Proiect 13 -02, 2013
Street Reconstruction Project, has been rescheduled from Monday April 15, 2013 to Monday,
May 6, 2013.
NOTICE IS HEARBY GIVEN, that the City Council of Lakeville will meet at 7:00 p.m. on
Monday, May 6 2013, at the City Council Chambers, 20195 Holyoke Avenue, Lakeville, Minnesota
to consider and possibly adopt, proposed assessments for:
Improvement Project 13 -02, 2013 Street Reconstruction Project
The area proposed to be assessed for the improvements is the following:
The project will include all property in that part of Section 3, Township 114, Range 20 and Section
30, Township 114, Range 20
City of Lakeville, Dakota County, Minnesota, described as follows:
Portions of Donnay's College Park, Donnay's Valley Park, Donnay's Valley Park 2 nd Addition,
Donnay's Valley Park 6 th Addition, Southbluff, Clay's Acres, Dodd Terrace and The
Meadows.
TOTAL COST: $7,419,734
AMOUNT TO BE ASSESSED BY THE CITY OF LAKEVILLE: $2,093,052
The proposed assessments are on file for public inspection in the Engineering Department at City
Hall. Written and oral objections will be considered at the hearing.
The City has adopted a resolution allowing deferment of special assessment to persons 65 years of
age and older or unemployed due to a total and permanent disability on a hardship basis. The
Engineering Administrative Assistant should be consulted for procedure on requesting a deferment.
An owner may appeal an assessment to district court pursuant to M.S.A. Section 429.081 by serving
notice of the appeal to the Mayor or Clerk within thirty (30) days after the adoption of the assessment
and filing such notice with the district court within ten (10) days after service upon the Mayor or
Clerk. No appeal may be taken to the district court, however, as to the amount of any assessment
unless a written objection signed by the affected property owner, is filed with the City Clerk prior to
the assessment hearing or is presented to the presiding officer at the hearing.
Dated this 9 th day of April, 2013.
CITY OF LAKEVILLE
BY:
Charlene Friedges, City Clerk