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HomeMy WebLinkAboutItem 04Memorandum To: Mayor and City Council Steve Mielke, City Administrator From: Brett Altergott, Parks & Recreation Director John Hennen, Park Maintenance & Operations Mgr Copy: Tom Barnard, Arts Center Manager Date: April 17, 2013 Subject: Lakeville Area Arts Center Master Plan City of Lakeville Parks & Recreation During the 2013 budget review process late last year, there was discussion on potential improvements to the grounds at the Lakeville Area Arts Center (LAAC). The improvements included the addition of an in- ground irrigation system proposed by City staff, and the potential for a water fountain feature suggested by Bob Erickson on behalf of the Friends of the LAAC (since that time, it has been decided the water fountain feature will not be pursued). At that time, the City Council expressed concerns about both projects regarding the impact to the future use of the grounds by group users and art organizations. As part of these discussions, it was noted that a long term master plan for the building and grounds was developed shortly after the facility opened. Since that time, staff shared this information with the LAAC Advisory Board. It was decided amongst staff and the advisory board that before any improvements /enhancements were made, it would be beneficial to revisit the Master Plan and prepare an updated plan which meets the needs of the users on the grounds. Staff reached out to facility users such as representatives from the Rotary Club, Pan -O -Prog and Friends of the LAAC to obtain feedback on how they would like to see the grounds utilized in the future. Representatives from each of the user groups and staff met on two occasions over the last few months reviewing and discussing the Master Plan update. Numerous ideas and suggestions were made at the two meetings (January 30th and February 27th). At the end of the process, the general consensus was that the grounds should be kept open as much as possible to provide flexibility to all of the user groups. It was also the consensus that the Master Plan shall incorporate enough electrical power capability on site for the variety of events that are held on the grounds each year. G:1 Maintenance Word-Excel \FACILITCES1ARTS CENTEFALAAC Master Plan Memo 04-1 7-13.docx The revised Master Plan was presented to the LAAC Advisory Board on April 11t which recommended approval subject to the removal of a proposed kiosk and performance stage. At this time, staff is requesting a recommendation on the proposed Master Plan from the Mayor and City Council including direction to move forward on the installation of the in- ground irrigation system on the grounds. Funding for the installation of the irrigation was approved in the 2013 Building Fund Budget. Staff will review the proposed Master Plan with the Mayor and City Council at the Work Session. Enclosed, please find the following: JLH:j1 Encl. 1. Proposed LAAC Master Plan. 2. Meeting notes from the January 30th and February 27th user group meetings. 3. Minutes from the April 11th LAAC Advisory Board meeting. 4. Proposed irrigation plan for the site. G;1 Maintenance \Word - Excel \FACILITIE51ART5 CENTER\LAAC Master Plan Memo 04- 17- 13.docx r. Master Plan Area Learning Center Parking Lot 3 Parking Lot Tent 3 20' a 30' Ord 210th Street .Lakeville Arts . Center city property' Le errd Lights FMS ' a Ramps:, O wun Dram 4 Tr•mr rmer SO Amp °w<.. 9444414 1. " d "''''' #' "i'^Ibsnl FJJ■ntrSnl Flrctslcal O,ILei. MAar fFe AAalp y * , 1000.ar * x.i Weer Conduit. Fabltna MEDI I'r-,rw d1 ='1 TA' Wall light Fl•lar Pawn Tele Sidewalks L Parcel Lines LAAC MASTER PLAN January 30, 2013 / 3:30 PM Lake Marion Conference Room Individuals in attendance were as follows: Dan Forrest, Lakeville Rotary Glenn Starfield, Lakeville Rotary Kristina Murto, LAAC Board Paul Haglund, Friends of the LAAC /Lakeville Lions Robert Erickson, LAAC Board /Friends of the LAAC Shelly Carney, Friends of the LAAC Steve Michaud, Lakeville Rotary Ed Nelson, Lakeville ISD #194 Staff members present: Brett Altergott, Parks & Recreation Director John Hennen, Park Maintenance & Operations Mgr Tom Barnard, Arts Center Manager Altergott informed the group that over the past few months a number of improvements have occurred or have been proposed to the grounds of the Lakeville Area Arts Center (LAAC). One is the installation of an in- ground irrigation system and a second was a potential feature donated by the Friends of the LAAC. The Historical Society also was removed in late fall 2012. It was decided prior to making any improvements on the site, the Lakeville Area Arts Center Master Plan should be revisited by all user groups to begin to form a vision of how the grounds could be used in the future. Altergott proceeded to ask the group to brainstorm on ideas on future needs or desires on the property and surrounding area. The following items were presented /discussed: • Provide additional electrical outlets on S side of garage and along 210th Street. • Attempt to eliminate and /or screen the electrical service boxes on SE corner of site. • Discuss with the Engineering Dept. the future street design plan for the intersection of 210th Street and Holyoke Avenue now that the home on the SW corner of intersection has been removed. It was also inquired if there are any plans to acquire additional right of way along 210th Street which would affect final master plan. • A natural screen of Arborvitaes and tall grasses will be installed this spring to screen the electrical boxes on the S side of the building. • Design site for the opportunity to have hands -on classes such as canoe and kayak construction on -site. • Consider constructing overhead structure and concrete slab coming off the 5 side of garage. G:1Maintenance \Word -Excel 1FACILITIESIARTS CENTER\LAAC Master Plan Meeting 01- 30- 13.docx • Consider acquiring properties on the W side of Howland Avenue (across from the Arts Center) for possible uses such as off -site arts studio and additional parking. • Include on master plan the parking lot on NE corner of 210th Street and Holyoke Avenue which is referred to as the Old Station parking lot. • Consider a seasonal shelter on N side of building that comes up and down during season. • Consider other possible future users of the site such as the Farmers Market which currently are using parking lot on Saturdays during summer. • Attempt to have consistencies with tent locations so permanent site lighting and electrical needs can be installed on -site (i.e. perimeter lighting on grounds or fixtures attached to building). • Consider an ornamental kiosk on -site displaying events at the facility. If constructed, it was noted that there is salvaged brick from the removal of convent that can be used to construct the kiosk structure. • Note on master plan where all existing underground electrical is located, and review the possibility of consolidating electrical service. • Review possibility of constructing sidewalk on S side of site connecting sidewalks on Howland and Holyoke Avenue. • Show a possible stage location near SW corner of building located near back door of Arts Center. • Consider areas on site (i.e. current landscaped areas around building) for featured art pieces. • Discussion also occurred regarding the proposed location of the Beer, Brats & Bingo on -site and the need to discuss with the Lions the best location to hold this event. As a result of the brainstorming session, staff will proceed to work with the GIS Department and provide Committee Members with a draft Master Plan which will include following items: • Proposed permanent tent locations. • Temporary /permanent stage location on 5 side of grounds. • Existing and proposed electrical and lighting locations. • Sidewalk connection on 5 side of grounds from Howland to Holyoke Avenue. • Designate outdoor art space areas for classes. • Indicate possibility of acquiring Tots on W side of Howland. • Note where possible art pieces could be located on site. • Indicate nearby parking lot areas • Indicate proposed street configuration as result of the removal of old house at SW corner of Holyoke Avenue and 210th Street. The next meeting to review the draft Master Plan is set for February 27th at 3 :30 PM, Lake Marion Conference Room. Meeting ended at 5:15 PM. G:1MaintenanceMWord- Excel \FACILI11ESIARTS CENTERILAAC Master Plan Meeting 01- 30- 13.docx LAAC MASTER PLAN February 27, 2013 / 3:30 PM Lake Marion Conference Room Individuals in attendance: Dan Forrest, Lakeville Rotary Steve Michaud, Lakeville Rotary Kristina Murto, LAAC Board Robert Erickson, LAAC Board /Friends of the LAAC Mike Jetchick, POP Board Dan Pellinen, POP Board City staff present: Brett Altergott, Parks & Recreation Director John Hennen, Park Maintenance & Operations Mgr Tom Barnard, Arts Center Manager The following items were discussed and will be changed on the map: • Show dumpster location • Show stairs between LAAC and ALC • Label ALC • Show parking lot on north side of ALC • Show grass area on north side (shaded) • Show property lines (what City owns) • Show conduits under trails • Show fence and openings on east side along Holyoke Ave. • Show City property on south side of 210t Street • Show large tent locations (ghost layout) • Move "band shell" to the east and rename it "performance stage ". The intent is to install a permanent raised platform and cover it with a tent when necessary (no permanent roof) • Connect sidewalk on south side of building (as part of the screening plan) and show as such • Show non - usable space surrounding transformer /cooling system on south side of building • Show screening plan • Show kiosk on the side of walkway The following items were also discussed: • Performance stage. The intent is to install a permanent raised platform and cover it with a tent when necessary (no permanent roof) • There is a desire to be flexible and not limit green space and allow for flexibility of use /space G:1 Maintenance \Word -Excel \FACILITIES \ARTS CENTERILAAC Master Plan Meeting 02- 27- 13.docx • Strong desire to keep facility flexible for existing events as well as encourage and allow for new uses of property (i.e. concerts and weddings) • Newly seeded areas will be fenced off for 2013. Space plan will be revised in 2014 to allow for full use of property • Space will be reviewed after 2013 events • Lions are aware that LAAC will NOT be open and that portable restrooms will be necessary the night of Beer, Brats and Bingo • Identifying properties on west side of Howland as potential area to expand site City staff will complete the following items before the next meeting: • Update map • Work with Helm Electric to identify possible locations for additional electrical hookups /outlets and light poles • Estimated budget for proposed permanent improvements • Determine if conduit for future electrical improvements should be installed at same time as irrigation Staff will make suggested revisions to the plan with GIS Department and provide committee a revised draft for review prior to the LAAC board reviewing plan at their April 11 meeting. Council will then review the plan in an upcoming work session in May. Meeting ended at 4:40 PM. G:\Maintenance \Word - Excel \FAC1L!TIES \ARTS CENTER\LAAC Master Plan Meeting 02- 27- 13.docx 6. Announcements CITY OF LAKEVILLE LAKEVILLE AREA ARTS CENTER COMMITTEE MEETING MINUTES April, 2013 Chair Murto called the meeting to order at 3 :30 p.m. in the Arts Center lobby. Members Present: Bob Erickson, Michelle Gensinger, Jeanne Marie Hutter, Anna Johnson, Susan Landberg, Kristina Murto, Julie Speiker Members Absent: Beth Adams, Tim Murphy Staff Present: Brett Altergott, Tom Barnard, John Hennen, Karla Hartmann 2. Approval of January 10, 2013 . meeting minutes Minutes were approved as presented. 3. Staff report Staff gave an update on attendance to date, the status of the new website and facebook, the Lakeville Art Festival. The Youth Art Month exhibit was a success — crowds on opening night were estimated to be in excess of 500 people. One comment was that there is room in the arts center to increase the number of exhibiting students next year. 4. LAAC Master Plan Presentation Brett Altergott and John Hennen presented the Master Plan that evolved from user group discussions. The plan showed a possible future kiosk and performance stage. Since the addition of these two items would not alter any of the current plans the Board recommended removing them from the drawing before presenting to City Council to avoid confusion. In addition, board members suggested attaching the irrigation plan to the City Council report. Discussion took place about future landscaping and screening possibilities for the outdoor equipment on the north side of the building. Motion made by Erickson, Seconded by Johnson to recommend approval of the LAAC Master Plan as presented, subject to the removal of the kiosk and performance stage from the plan. Motion passed. 5. Health, Safety and Senior Resource Fair Board members Tim Murphy, Kristina Murto, Beth Adams and Gloria Belzer volunteered to represent the LAAC at the fair on Saturday, April 13 at the Heritage Center. Lakeville Area Arts Center Committee Meeting Minutes, April 11, 2013 Page 2 Board member Bob Erickson congratulated two of our board members, Chair Kristina Murto and Member Jeanne Huffer for being recognized as exceptional business women in Dakota County. 7. Adjourn Meeting adjourned at 4:20 p.m. Respectfully submitted, Karla Hartmann, Recording Secretary DATE: April, 15, 2013 DESIGN BY: KMM DRAWN BY: KMM DESIGN #: LAAC111512 \ tot. CID r g 1 7VaterSense • Lakeville Area Arts Center Lakeville, MN SCALE 1"-20' 1