HomeMy WebLinkAboutItem 06.gJune 14, 2013 Item No.
TEMPORARY ON -SALE LIQUOR LICENSE FOR
LAKEVILLE VFW POST 210
Proposed Action
Staff recommends adoption of the following motion: Move to approve the issuance of a
temporary on -sale liquor license to Lakeville VFW Post 210
Passage of this motion will result in the ability of Lakeville VFW to sell alcohol to the general
public on July 11 -13, 2013.
Overview
The Lakeville VFW is a private, fraternal club and holds a club liquor license. The VFW has
requested a temporary on -sale liquor license to allow the sale of alcohol to the general public
during their annual Pan- O -Prog events.
The VFW will have a controlled access fence on the property, and VFW personnel will staff the
entrance and conduct age verification and wrist banding for those participants wishing to
consume alcohol.
The Police Department has reviewed the application and recommends approval subject to the
attached stipulations. A site plan and certificate of liquor liability insurance have been provided.
Primary Issues to Consider
➢ See attached stipulations
Supporting Information
➢ Letter and site plan from VFW Post 210 dated April 20, 2013
➢ Application and certificate of liability insurance are on file in the City Clerk's office
Charlene Friedges
City Clerk
Financial Impact: Budgeted: Y/N Source:
Related Documents (CIP, ERP, etc.):
Notes:
Council Report - Page 2
Stipulations
1. Fencing will be erected around the site per the submitted site plan meeting emergency
exit requirements.
2. Provide sanitation facilities commensurate with expected attendance.
3. Notification, via letter, to surrounding neighbors expected to be impacted by the event
advising them of what to expect, by July 1, 2013.
4. Controlled access to the event with VFW personnel to identify and wrist band those of
legal age to consume.
At the entry point, VFW personnel will attempt to screen out persons showing up at the
VFW who are actually intent on participating in the Beer, Brats and Bingo event. Those
identified will be directed to the Beer, Brats and Bingo event.
6. Events are "21 and Over" after 1900 hours, underage sweep and clearing done by VFW
personnel.
7. All live or recorded music must be done by 2200 hours on July 11.
8. All live or recorded music must be done by 2300 hours on July 12 and July 13.
9. All alcohol service will cease at 2359 hours on July 11, 12, and 13.
10. VFW staff will assist the Lakeville Police Department in clearing the establishment after
2359 hours on July 11, 12, and 13.
11. The closing time should be prominently displayed throughout so there is no confusion at
the end of the evening when patrons are asked to leave.
12. The VFW will hire off -duty police officers to supplement their security staff as directed by
the Police Department (for 2013, two officers for July 11, four officers on both July 12 and
July 13).
13. The Police Chief or Fire Chief, or designee, has the ability to direct the event manager to
control the level of noise and /or terminate the event at any time.
14. Submit tent plan to Fire Inspector and comply with fire code requirements.
Lakeville VFW Post 210
q 8790 upper 208 Street W.
Lakeville MN 55044
952- 469 -5717
April 20 2013
Dear City of Lakeville Administration,
As VFW Post 210 prepares for the 2013 Panoprog event we would like to share our proposed event
schedule and plans so that we can gain approval from the city for our program.
While there are changes to our events due to the Beer, Brats and Bingo moving to a new location we would
like to continue with many of our traditions as well as add a few new items. We will continue to hold the
Saturday Steak Fry which will be held on June 29 at 5pm at the VFW. We would also be honored to
continue to present the colors for the 4 of July Fireworks kickoff along with the American Legion.
The changes we are proposing would be for the July 11 thru the 13 To ensure security for the events we
intend to extend the height of the chain link fence to 6 feet as we have always done in the past as well as
fence in the entire parking lot area with a double fence as the Lions have done in the past. The back yard area
will have a tent but the parking lot would only have a tent where the stage will be located.(see attached
drawing) We have already discussed with the Lakeville police department and understand the rules and we
will be hiring additional security personnel in addition to the police force.
Thursday July 11
With the Beer, Brats and Bingo event moving to the Arts Center location we would like to hold a "C U @
the VFW' get together. This event would be a community event and is designed for family and friends to
get together at the VFW for fun and socializing. We would like to have band outside from 7 -1Opm. After
discussing with Char Friedges we understand that this would require us to notify our neighbors and we are
more than happy to do this as we already know most of them.
Friday July 12
The theme for the Friday event will be Military appreciation day. We will be encouraging people to wear
military themed clothing supporting their favorite branch of the service. The set up and security will remain
the same and we will have a band outside that night as well from approximately 8:30 to l 1pm. We would
not begin until cruise night is over.
Saturday July 13
The theme will be "Put a little Country in your life ". We will again hold the Tug of War contest, as well as
have a Rib cook off contest in our parking lot starting at 9am until approximately 2 pm. We are looking for
other country events to include but we would have a band outside from 8pm to 11 pm.
Please feel free to contact us with any questions or concerns.
Sincerely
Randy Pronschinske
Commander VFW Post 210
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