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Date: 27 June 2013
Item No.
APPROVAL OF A CONTACT ADDENDUM WITH RMR SERVICES, LLC EXTENDING
THE CONTRACT FOR WATER METER READING SERVICES FOR 2013 - 2014
Proposed Action
Staff recommends adoption of the following motion: Move to approve the contract
addendum with RMR Services LLC extending_ contract meter reading services for 2013 - 2014.
Passage of this motion allows the City to continue the current practice of using contract
meter readers to read residential water meters.
Overview
In 2001, the department solicited proposals from two local companies to read meters for the
City. At that time, RMR Services, LLC returned the lowest cost proposal. The initial contract
term ran from 1 January 2002 to 31 December 2003. In 2004, 2005, 2006, 2010, and 2012 the
contract was extended by mutual agreement of both parties, to include a 2.5 percent cost
increase in 2005.
This contract addendum represents the sixth extension to the initial contract with RMR
Services, LLC. RMR Services has been reading residential water meters for the City since 1998.
Currently, there are approximately 17,158 residential water meters divided into two meter
reading cycles. RMR Services, LLC does not propose any increase to the current per meter
reading cost of $.451 for 2013 - 2014.
Staff has reviewed the contract addendum and recommends its approval.
Primary Issues to Consider
• Is contract meter reading cost effective? The City is not staffed to read water meters and
alternatives require a significant investment in a meter change out program. Based on
alternatives, contract meter reading remains cost effective.
Supporting Information
• A copy of the propos.
Christopher
Public Works Director
contract addendum is attached.
Financial Impact: $33,884.00 Budgeted: Yes Source: 7608 Meter Reading
Related Documents (CIP, ERP, etc.):
Notes:
CONTRACT ADDENDUM
CONTRACT ADDENDUM made this 1St day of July 2013, by and between the CITY OF
LAKEVILLE, a Minnesota municipal corporation ( "City "), and the undersigned provider of
services RMR SERVICES, LLC ( "Provider ").
Recitals
The parties have previously entered into a contract dated December 2001 (the "initial
contract ") for meter reading services.
NOW, THEREFORE, IN CONSIDERATION OF THEIR MUTUAL
COVENANTS, THE PARTIES AGREE AS FOLLOWS:
1. INCORPORATION BY REFERENCE. Except as modified herein, the terms of the
initial contract are incorporated herein.
2. TERM. The term of this agreement shall begin on July 2, 2013, and end on
July 1, 2014, both dates inclusive, unless sooner terminated as otherwise provided.
3. COMPENSATION. The City agrees to pay the Provider $.451 per meter read under
this agreement.
IN WITNESS WHEREOF, the parties have entered into this Agreement on the day and
year first above written.
CITY OF LAKEVILLE
Matt Little, Mayor
AND
Charlene Friedges, Clerk
PROVIDER:
RMR SERVICES, LLC
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