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Home My WebLink AboutItem 06.dJune 27, 2013 Item No. PERFORMANCE AGREEMENTS FOR THE LAKEVILLE AREA ARTS CENTER Proposed Action Staff recommends adoption of the following motion: Move to approve performance agreements with the following performers for the Lakeville Area Arts Center. Performers Billy McLaughlin - October 25, 2013 Simple Gifts - December 8, 2013 Jason Coleman -'The Legacy of Floyd Cramer" - February 15, 2014 Passage of this motion will confirm the staff or personnel needed to offer programs advertised in the Parks and Recreation brochures and the LAAC playbill. Overview The Lakeville Area Arts Center offers activities to the public as advertised in the Lakeville Parks and Recreation brochures and the LAAC Playbill. Performers are contracted for concerts as advertised. Primary Issues to Consider • None Supporting Information • Performance agreements Z Tom Barnard Lakeville Area Arts Center Manager Financial Impact: Budgeted Y/N Y Source: Related Documents (CIP, ERP, etc.): Parks & Recreation and Arts Center Brochure and LAAC Playbill Notes: l Y vo D 0 K 1 N PERFORMANCE CONTRACT 1 a. This is a contract for entertainment services dated June 27, 2013 between Lakeville Area Arts Center hereinafter referred to as "PURCHASER," and Billy McLaughlin hereinafter referred to as "ARTIST." 2 a. Artist Billing: Billy McLaughlin b. Performance Format. Solo with guests to promote SimpleGlfts December show c. Performance Date: Friday, October 25, 2013 e. Venue: Lakeville Area Arts Center f. Venue Phone: (952) 985 -4640 g. Performance Consisting of: Two 45- minute Sets between 7:30 pm and 9:30 pm _ h. Audience Age Limitations: All Ages I. Primary Contact: Tom Barnard Phone: (952) 457 -0108 Email: tbarnard @lakevillemn.gov Web: http: / /bit.iy /aMwdSa (shortened link) a. As compensation in full for this performance, PURCHASER will pay ARTIST in cash or certified check, the sum of- 80% of the door Please make check payable to Billy McLaughlin b. Admission: $25 adv / ? door c. Venue Capacity: 300 d. Gross Potential: Dependent on door admission price e. Merchandise sales coordinated by: Artist ARTIST % : 100 Recorded: 100 soft v &S f f. ARTIST will be paid in fuI . Additional monies owed due to bonuses and percentages will be aid to ARTIST no later than 45 minutes after the end of t e ARTIST's performance. Wl-t4(A 3 wing �llaW( �trarvvLarl�cP 4 a. In addition to compensation provided for under 3.a., PURCHASER will a so provide the following: ---- -- dinner and water for artist and crew 5 a. Advance with: Tom Barnard - Primary Contact - Information Above b. Purchaser wi Artist Supplement is to provide P.A. system c. Purchaser with Artist Supplement is to provide stage lighting d. Purchaser with Artist Supplement is to provide sound and light technicians) e. Load In: oer advance Sound Check: per advance Doors: 7 pm 6 a. It is hereby agreed to and understood that ARTIST is an independent contractor and not an employee of PURCHASER, VENUE, or New Folk Booking. 7 a. The individuals signing this contract hereby warrant that they are duly authorized and have full authority to sign this agreement on behalf of their respective parties. 8 a We, the undersigned, hereby acknowledge and confirm that we have read and have approved the terms and conditions set forth In this contract, including terms on the reverse side of this document, and any and all attached riders, as deemed by our signatures below. Please sign both copies and return one to New Folk Booking: 13715 Rhode Island Ave. S, Savage, MN 55378 .. �. Jun. 27, 2013 PURCHASER's REPRESENTATIVE DATE ARTIST's REPRESENTATIVE DATE Printed Name: Elisa Wright Company: New Folk Booking Address: 13715 Rhode Island Ave. S., Savage, MN 55378 Phone: 507.438.6756 Email Address: elisa @newfolkbooking.com Promo: Photo Sent Rider: per advance Please sign both copies and return one to New Folk Booking: 13715 Rhode Island Ave. S, Savage, MN 55378 e Y. 800K.ING 0Cr PERFORMANCE CONTRACT 1 a. This is a contract for entertainment services dated June 27, 2013 between Lakeville Area Arts Center hereinafter referred to as "PURCHASER," and Billy McLaughlin hereinafter referred to as "ARTIST." a. Artist Billing: SimpleGlfts b. Performance Format: 6 -piece c. Performance Date: Sunday, December 8, 2013 e. Venue: Lakeville Area Arts Center f. Venue Phone: (952) 985 -4640 g. Performance Consisting of: Two 45- minute sets between 3 and 5 pm h. Audience Age Limitations: All Ages 1. Primary Contact: Tom Barnard Phone. (952) 457 -0108 Email: tbamard @lakevillemn.gov Web: httP;dbit.ly /aMwdSa (shortened link) a. As compensation in full for this performance, PURCHASER will pay ARTIST In cash or certified check, the sum of: 80% of the door Please make check payable to Billy McLaughlin b. Admission: $28.50 in advance and $34.00 at the door c. Venue Capacity: 300 d. Gross Potential: $10.200 e. Merchandise sales coordinated by: Artist ARTIST %. Recorded: 700 soft f. ARTIST will be paid in full . Additional monies owed due to bonuses and percentages will be aid to ARTIST no later than 45 minutes after the end of the RTIST's performance. w t* n wee �11ewin �r�f m a - h e-e - fit 4 a. In addition to compensation provided for under 3.a., PURCHASER will also�rovide the following: dinner and water for the ensemble and crew 5 a. Advance with: Tom Barnard - Primary Contact Information Above b. Purchaser with Artist supplement is to provide P.A. system c. Purchaser with Artist supplement is to provide stage lighting d. Purchaser with Artist supplement Is to provide sound and light technician(s) e. Load In: per advance Sound Check: per advance Doors 2:30 pm 6 a. It is hereby agreed to and understood that ARTIST is an independent contractor and not an employee of PURCHASER, VENUE, or New Folk Booking. 7 a. The individuals signing this contract hereby warrant that they are duly authorized and have full authority to sign this agreement on behalf of their respective parties. 8 a. We, the undersigned, hereby acknowledge and confirm that we have read and have approved the terms and conditions set forth in this contract, including terms on the reverse side of this document, and any and all attached riders. as deemed by our sienatures below. PURCHASER's REPRESENTATIVE DATE Printed Name: Company: Address: Phone: Email Address: Promo: Photo Sent Jun. 27, 2 013 ARTIST's REPRESENTATIVE DATE Elisa Wright New Folk Booking 13715 Rhode Island Ave. S., Savage, MN 55378 507.438.6756 elisa@newfolkbooking.com Rider: Per Advance Please sign both copies and return one to New Folk Booking: 13715 Rhode Island Ave. S, Savage, MN 55378 1 44167 310 Avenue . Russell, IA 50238 . 641 - 203 -4100 . www.dowartists.com Event Agreement This Event Agreement (this "Agreement "), dated this April 17, 2013 is by and between Jason Coleman with his show "The Legacy of Floyd Cramer" (hereinafter referred to as "Artist "), through their artist representative Dow Artists, Inc., 44167 310 th Avenue, Russell, Iowa 50238 and City of Lakeville, 20965 Holyoke Avenue, Lakeville, MN 55044 (hereinafter referred to as "Purchaser "). The Artist and Purchaser hereby agree as follows: 1. Event Information: Saturday, February 15, 2014 • TO p.m. (2 hour show with intermission) 1; io 7` 2. Contact Person: Thomas Barnard, Arts Center Manager 952 - 985 -4241 (phone) tbarnard(iOakevillemn.org 3. Performance Location: Lakeville Arts Center (see address above) 4. Compensation: $2,000 plus 1 hotel room for 1 night. 5. Purchaser will make payments by Company Check, Certified Check, Money Order, Bank Draft or Cash (U.S. Currency) as follows: a) A $400 deposit shall be paid by PURCHASER via a company or certified check by July 5, 2013, payable to the ARTIST'S AGENT: Dow Artists, Inc. (Tax ID #20- 1813179). b) The balance of $1,600 shall be paid by PURCHASER in company check, cash or certified check prior to the show on February 15, 2014, payable to the ARTIST: Jason Coleman. THERE ARE TO BE NO DEDUCTIONS FROM THE AGREED PRICE FOR ANY REASON WHATSOEVER. Dow Artists, Inc. Event Agreement — Page 1 of 3 Legacy of Floyd Cramer — Lakeville, MN 2014 6. Hotel Retails and Special Requirements: - Number of Artists: 1 on stage (traveling with 2 total) - Required Stage Equipment: See attached Riders that are an integral part of this agreement. - Accommodations: 1 double hotel room for 1 night in a Hampton Inn or equivalent. Complimentary breakfast and WiFi are appreciated. - Other: See attached Riders that are an integral part of this agreement. 7. Special Conditions: Complimentary Tickets — 2 pairs of complimentary tickets to be held for Dow Artists, Inc. or Jason Coleman for the public performance. 8. Additional Terms: The attached Technical Rider and Hospitality hider contain additional terms that are part of the Agreement and are incorporated herein. 9. Force Majeure: The ARTIST or PURCHASER shall not be liable for failure to present if such failure is caused by or due to the physical disability of the ARTIST or regulations of public authorities, labor difficulties, civil tumult, strike, epidemic, fire, bomb scares, blackout, interruption or delay of transportation service, or any cause beyond control of the PURCHASER or ARTIST. 10. Cancellation Policy: In the event that the PURCHASER cancels this agreement, with or without good cause, the PURCHASER and ARTIST agree to negotiate in good faith to arrive at a mutually satisfactory alternative date for the Performance, and if such negotiations are not successful, the PURCTriASER understands and agrees that it shall pay 50% of the COMPENSATION (#4 above) made under this agreement as liquidated damages, and that it shall reimburse ARTIST for any out -of- pocket expenses incurred prior to the date of cancellation, and in that event the PURCHASER and ARTIST shall have no further obligation to each other. Dow Artists, Inc. Event Agreement — Page 2 of 3 Legacy of Floyd Cramer - - Lakeville, MN 2014 In the event that the PURCHASER cancels this agreement within sixty (60) days of the event, with or without good cause, the PURCHASER and ARTIST agree to negotiate in good faith to arrive at a mutually satisfactory alternative date for the Performance, and if such negotiations are not successful, the PURCHASER understands and agrees that it shall pay 100% of the COMPENSATION (#4 above) made under this agreement as liquidated damages, and that it shall reimburse ARTIST for any out -of- pocket expenses incurred prior to the date of cancellation, and in that event the PURCHASER and ARTIST shall have no further obligation to each other. 11. Disputes: This agreement shall be governed by, construed and enforced in accordance with the laws of the State of Iowa. All disputes, claims, and questions regarding this agreement will be handled in the state of Iowa. IN WITNESS WHEREOF, the parties hereto have executed this AGREEMENT as of the date first written. City of Lakeville (Date) Event Agreement should be signed any 2014 to: Dow Artists, Inc. 441 Shantel Dow, President (Date) eturned along with the deposit by July 5, 310 Avenue Russell, IA 50238 Dow Artists, Inc. Event Agreement — Page 3 of 3 Legacy of Floyd Cramer — Lakeville, MN 2014