HomeMy WebLinkAboutItem 06.gJuly 30, 2013
�akeviJle
Item No.
CONTRACT WITH SOUTH METRO STORM SWIM CLUB AND
STREET CLOSURE RESOLUTION FOR A TRIATHLON TO BE
HELD AT ANTLERS PARK ON SUNDAY, AUGUST 1.8, 2013
Staff recommends adoption of the following motion: Move to approve contract with South
Metro Storm Swim Club and street closure resolution for a triathlon to be held at Antlers Park
on Sunday, August 18 2013.
Overviews
Since 2008, the South Metro Storm Swim Club has planned and conducted quality, high level
competitive triathlons in August. Reports following the events have been excellent. The race
activity starts early morning at Antlers Park and is generally completed by 1 p.m.
Primary Issues to Consider
• Insurance /permit documentation has been submitted
• Local authorities are involved with race logistics
Supporting Irnfor matio-
• Street Closure Resolution
• Agreement signed by Chuck Smith, Vice President of South Metro Storm Swim
Club and Race Director of the triathlon
• City permit
• Race routes
Brett Altergott
Parks & Recreation bme
Financial Impact: $500.00 Budgeted: Y/N Source:
Related Documents (CIP, ERP, etc.):
Notes:
[ColkY Y.�_[e
THIS Contract ( "Contract "), entered into this 5 day of August, 2013, by and
between the CITY OF LAKEVILLE, a Minnesota municipal corporation, whose address is
20195 Holyoke Avenue, Lakeville, Minnesota 55044 (hereinafter referred to as the "City ") and
L TERM The term of the Contract will be from August 16, 2013 to August 18,
2013.
2. RENT SOUTH METRO STORM SWIM CLUB in consideration of the being
allowed to use the Licensed Premises to conduct a triathlon sporting event, hereby covenants and
agrees to pay to City $500.00 ( "Rent ") for the Tenn.
3. INSURANCE SOUTH METRO STORM SWIM CLUB shall procure and
maintain general liability insurance against all claims for injuries and damages occurring on the
Premises, such insurance to be in amounts approved by City. Such insurance shall be primary
and non - contributory and name City as an additional insured and shall contain a provision that
the City will be notified in writing thirty (30) days prior to any proposed policy cancellation.
4. TAXES SOUTH METRO STORM SWIM CLUB shall be responsible for all
personal property and real estate taxes incurred as a result of this License.
5. OPERATION SOUTH METRO STORM SWIM CLUB must operate its
event in accordance with instructions received from the City, a copy of which is attached hereto.
6. Indemnification Any and all claims that arise or may arise on behalf of SOUTH
METRO STORM SWIM CLUB, its agents, servants, vendors, invitees or employees as a
13618601
RNK:01 /02/2008
consequence of any act or omission on the part of the SOUTH METRO STORM SWIM CLUB
or its agents, servants, or employees while engaged in the performance of this Agreement shall in no
way be the obligation or responsibility of the City. SOUTH METRO STORM SWIM CLUB
shall indemnify, hold harmless and defend the City, its officers and employees against any and all
liability, loss, costs, damages, expenses, claims or actions, including attorneys' fees which the City,
its officers or employees may hereafter sustain, incur or be required to pay, arising out of by reason
of any negligent or willful act or omission of SOUTH METRO STORM SWIM CLUB, its
agents, servants, vendors, invitees or employees, in the execution, performance, or failure to
adequately perform SOUTH METRO STORM SWIM CLUB obligations pursuant to this
Contract.
IN WITNESS WHEREOF, the parties hereto have executed this License as of the
day and year first above written.
CITY:
CITY OF LAKEVILLE
BY:
Matt Little, Mayor
BY:
Charlene Friedges, City Clerk
13618601 2
RNK:01 /02/2008
Ali'I�731F_ 5:0111111111
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NOW, THEREFORE, BE IT RESOLVED that the following city streets
shall be temporarily closed by the Lakeville Street and Police Departments for
the Lake Marion Triathlon event.
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Date and time: Sunday, 18 August 2013, 7:00 AM to 12:00 PM.
Purpose: Provide safe route for triathlon participants.
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Date and time: Sunday, 18 August 2013, 7:00 AM to 12:00 PM.
Purpose: Provide safe route for triathlon participants.
APPROVED the 5 day of August 2013.
will'm: L1��ll��y
M
Matt Little, Mayor
Charlene Friedges, City Clerk
Lakeville Parks and Recreation Department Rental Contract/Permit
20195 Holyoke Avenue Printed: 14- Aupt-12, 02:56 PM
Lakeville, MN 55044 User: jottum
(952) 985 -4600 OFFICE CovY
Contract #: 6258 User: jottum
Date: 14- Aug -12 Status: f=irm
Customer Information:
Chuck Smith Home: ()
South Metro Storm Swim Club Business: (612)239 -4547
P.O. Box 177
Lakeville, MN 55044
Purpose of Use Triathlon Set-up/Event
Name and Address of first booked facility: Antlers Park, Parking Lot Area, 9740 201st St. w.
Date and Times of Use
# of Bookings: 5 Starting: Sat 17 Aug 13 06:00 AM
Expected: 600.00
Ending: Sun 18 Aug 13 02:00 PM
Facility /Equipment
Eq. Qty. Dap Start Date. Start Time'. End Date
' End Time
Exp. Attend
Total Fee
Antlers Park - Parking Lot Area
1 Sat 17 -Aug -13 06.00 AM 17 -Aug 13
10:00 PM
600
$0.00
Antlers Park - ShelterA
1 Sun 18- Aug -13 06:00 AM 18- Aug -13
02:00 PM
600
$150.00
Antlers Park - Shelter S
1 Sun 18- Aug-13 06:00 AM 18-Aug-
02:00 PM
600
$225.00
Anders Park - Shelter C
1 Sun 18- Aug -13 06:00 AM 18- Aug -13
02:00 PM
600
$125.00
Antlers Park - Softball Field 1
1 Sun 18- Aug -13 06:00 AM 18- Aug -13
02:00 PM
600
$0.00
Catered?
No
Number of Tables
Number of Chairs
Sound and Light
No
Alcohol
No
Other
Deposit Paid By?
Additional Fees
Payment Method
Rental Fees Extra F?es
Tax ' Rental Total Damage Deposit: Total Applied
Balance
Current
$500.00 $0.00
$0.00 $500.00 $150.00 $650.00
$0.00
$0.00
The above balance is due by: 8/14/2012
Payment Type Reference
Visa Card Deposit
Visa Card Rental
Amount Date Receipt Number
$150.00 14- Aug -12 56620
$500.00 14- Aug -12 56620
Disclaimer:
City of Lakeville Parks and Recreation Department Facility Usage Release and Indemnification Agreement:
As lawful consideration for being permitted to use a park or recreational facility belonging to the City of Lakeville, I agree on
behalf of myself and my organization or group to release and discharge the City of Lakeville, and its agents and employees, from
liability for injuries or damages, including any losses caused by the negligence or strict liabilities of the Released Parties. I further
agree on behalf of myself and my organization or group to protect, indemnify, and hold harmless the Released Parties from any
and all claims, liabilities, damages, or rights of action directly or indirectly arising from the use of these facilities. This agreement
is specifically binding upon my spouse, heirs and assigns, and on the spouses, heirs or assigns of any member, employee, or
participant of my organization of business. This agreement to release and Indemnify the City does not apply in the event of the
City's gross negligence or willful and wanton misconduct.
I warrant that I am authorized to enter into this agreement on behalf of my organization or business.
Chuck Smithlaeoresentative
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