HomeMy WebLinkAboutItem 09Lakeville
Memorandum
To: Mayor and City Council
From: Steve Mielke, City Administrator
Dennis Feller, Finance Director
Date: September 23, 2013
Subject: 2014 - 2015 Budget
City of Lakeville
a. Review Tax Levy Prioritization List
The City Council, at its September 16 meeting, approved a $23.9 million preliminary 2014
tax levy. The tax levy prioritization list (Exhibit A) prepared by staff is attached. Also
attached is the list of those programs proposed in July (Exhibit B) which have subsequently
been considered but not added to the budget.
b. Future Budget Meeting Discussion Topics
There are a number of budget topics and follow -up questions from previous City Council
work sessions which will be addressed at the October and November work sessions.
Tentative Agendas (Exhibit C) are attached.
• Are there any budget related topics, not shown on Exhibit C, which the City Council
wishes to address at future meetings?
c. Future Budget Work Sessions.
The City Council has established October 28 and November 25 as budget work session
meeting dates. Due to the number and substance of the budget topics, staff recommends
council consider establishing at least on additional budget work session meeting date prior
to the December 2 public hearing.
0
• If City Council concurs with staff recommendation for additional meetings, what
dates should be established?
EXHIBIT - A
Preliminary 2014 Tax Le
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
Other
, treet Light replacement - Kenrick Avenue (30,800) 23,294,408 0.9% -1.3%
treet light replacement from Street Light Fund -to be financed with a $1.341yr.
er residential unit increase in Street light fee (2yr amortization)
Services Levels and growth
Revenues and other sources
Line item adjustments
Exisiting Personnel Adjustments
JPA's (DCC, MAAG, Domestic Preparedness)
Rookie volunteer firefighters (5)- replace those that have
resigned and /or retired
Commodity adjustments (Price & Quantity)
Motor Fuels
Salt
(233,559)
Prioritization of Budget Additions Supported by
Property Taxes
-2.3%
(245,302)
As of 9/16/2013
-1.1%
-3.3%
229,250
23,044,797
-0.1%
(Subject to future review)
14,335
23,059,132
-0.1%
-2.3%
27,620
23,086,752
0.0%
-2.2%
% incr
Adjust
W
34,620 48,197
Cumulative
/ (dec)
For
Z Adiust
Total
of 2013
Growth
2013 Tax Levy
23,079,185
-2.2%
1
Legislative Mandates
(30,478)
23,048,707
-0.1%
-2.3%
2
Debt Management
23,400
23,072,107
0.0%
- 2.29'0
3
Infrastructure Improvements
253,101
23,325,208
1.1%
-1.1%
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
Other
, treet Light replacement - Kenrick Avenue (30,800) 23,294,408 0.9% -1.3%
treet light replacement from Street Light Fund -to be financed with a $1.341yr.
er residential unit increase in Street light fee (2yr amortization)
Services Levels and growth
Revenues and other sources
Line item adjustments
Exisiting Personnel Adjustments
JPA's (DCC, MAAG, Domestic Preparedness)
Rookie volunteer firefighters (5)- replace those that have
resigned and /or retired
Commodity adjustments (Price & Quantity)
Motor Fuels
Salt
(233,559)
23,060,849
-0.1%
-2.3%
(245,302)
22,815,547
-1.1%
-3.3%
229,250
23,044,797
-0.1%
-2.3%
14,335
23,059,132
-0.1%
-2.3%
27,620
23,086,752
0.0%
-2.2%
13,577
34,620 48,197
23,134,949
0.2%
-2.0%
18,130
2,000
1,742
7,675
10,000
5,247
3,000
7,753
5,322
39,547 23,174,496 0.4% -1.8%
456,872 23,631,368 2.4% 0.2%
21,322
23,652,690
2.5%
0.3%
3,170
23,655,860
2.5%
0.3%
2,550
23,658,410
2.5%
0.3%
1,237
23,659,647
2.5%
0.3%
12,927
23,672,574
2.6%
0.4%
Miscellaneous line items
Software Agreements
Actuary Study - GASB #45 compliance
Utilities & Fiber connection
Bldg. repairs - rooftop unit /insp
Signs for developments
Compensation Benefit Allowances
Commodity Adjustment - (Streets /Police)
Motor fuels
Ammunition supplies
Shop materials and parts
Patching supplies and materials
Legal Services (increase in cost)
Chaplaincy Program expenses
Active 911 (New)(Efficiency improvement)
Increase volunteer firefighter pay per call
1
W
Z
2013 Tax Levy
Services Levels and growth
32 Target Training Solutions subscription fees & increased
training pay for online training courses (NEW)
33 NEW Position - Police Investigator (Start 7/1/2014)
34 Miscellaneous line items
35 Copy machine maintenance
36 Traffic /Intersection studies
37 Equipment parts, tires and diagnostic software
38 Contracted equipment repairs
39 Bldg. repairs - lighting /electrical
40 Commodity Adjustments (Parks)
41 Fuel and tires
42 Other commodities
43 Parks - seasonal employees (contracted due to labor
agreement)
44 NEW Position - Fleet Service Tech Supervisor ( Start
8/1/2014)
45 NEW Lexipol - Risk Mgmt. polices and resources -
subscription fee /annual cost
46 Parks - Major Maintenance
47 Field improvements (King, Quigley, Michoud)(w/LBA match)
48 STS Labor
49
50
% incr Adjust
Cumulative / (dec) For
Adjust Total of 2013 Growth
23.079.185 -2.2%
7,024 23,679,598 2.6% 0.4%
43,780 23,723,378 2.8% 0.6%
8,637
5,000
11,275
5,300
4,330 34,542 23,757,920 2.9% 0.7%
4,974
5,996 10,970 23,768,890 3.0% 0.8%
38,550
23,807,440
3.2%
1.0%
30,153
23,837,593
3.3%
1.1%
8,950
23,846,543
3.3%
1.1%
10,000
20,000 30,000
23,876,543
3.5%
1.3%
Other
Insurance 83,463 23,960,006 3.8% 1.6%
Services levels and growth
Capital outlay - Heritage Center (increase revenue potential) 24,263 23,984,269 3.9% 1.7%
2
EXHIBIT - B
W Cumulative
2 Adjust Total
J
51
NEW Police Seasonal CSO (1)
7,085
7,085
52
NEW Police Seasonal CSO (1)
7,085
14,170
53
Parks - Major Maintenance
54
STS/Tree Trust /Eagle Scout Project
10,000
55
Floor replacements
13,700
56
Tree plantings
20,000
57
Shelter/Warm House re- shingle (3 and 1)
15,800
58
Picnic tables
5,000
59
Fence replacement - Antlers
8,500
60
Warming house repairs
1,250
61
Hockey rink end board replacement
1,500
62
Tree Trust Labor
5,000
63
Rink repairs (Highview)
12,150
64
Sign replacement
10,000
65
LED Lighting - Michaud Park
8,300
66
Basketball court resurface (1)
2,700
67
Bench replacement
2,500
116,400
130,570
68
Engineering CSAH 50 study - phase 2
45,000
175,570
69
Laminate countertops - Parks /Insp. /Engineering
1,600
177,170
70
Controls for generator
2,600
179,770
As of 9/16/2013
(Subject to future review)
EXHIBIT C
COUNCIL WORK SESSION - A - October 28
1. Discussion Topics - Personnel
a. New Employee Positions
i. Forester
ii. Code Enforcement
iii. Fleet Supervisor
b. Contingency
c. Health and Wellness programs
2. Discussion Topics— General Government
a. Heritage Center: Capital outlay financing
b. Parks: Ice Rinks
c. Parks: Trails Maintenance — WSB Trail and Sidewalk Report (2012)
d. Visioning process— Community Survey (2015)
COUNCIL WORK SESSION - B - date:TBD
3. Budget Overview + Tax Levy
i. C -1 property impacts
4. Fee Schedule, including Park Dedication
S. Information Distribution
a. Department Goals + work measures
COUNCIL WORK SESSION - C - November
6. Discussion Topics — Capital Improvement Plan
a. Equipment
b. Facilities
c. Park Improvement Plan
7. Discussion Topics — Enterprise Initiatives
a. Water and Sanitary Sewer Rate Study (Springsted)
b. Water connection rate study.
c. Liquor Strategic Plan