HomeMy WebLinkAboutItem 03.a.i-8)1EM
Service
2011
2012
2013
(thru
10/28/13)
2013
Estimated
2014
Estimated
2015
Estimated
New Single
family plan
review
126
298
317
360
345
37
Decks additions
& remodel plan
review
584
560
519
570
59
620
Zoning permits
(fences, sheds
and pools)*
3.98
201
225
250
250
260
Field
Inspections
9948
11o88
10615
12050
1300o
13500
Weeds and long
grass*
99
91
93
100
no
120
Zoning
complaints*
97
154
124
140
140
140
Vacant and
Property
maintenance
95
50
35
4
4
4
Staff time for
zoning issues
(hours)*
565
427
358
500
530
560
Assist designers, contractors and homeowners with interpretations on code related
questions.
(Answer live call, meet at the counter or return message within 24 hours)
With the current work load, we are not always able to provide next day inspections. There have
been several instances where we have been up to 2 -3 days out on inspections. Plan reviews and
permit issuances are also pushing the envelope on residential decks and additions. We have
been balancing plan reviews and inspections in an effort to stay within our parameters. The
plan review inspector and I have been used in busy times to conduct field inspections. When
the plan reviewer or I are out on inspections there is no one here to answer code questions at
the counter or on the phone in addition plan reviews and permit issuance starts to backup. The
following updated statistics have been compiled to measure our current work load.
Workload Projections
*Duties subject to transfer to new Code Enforcement position. Staff hours shown does not
include time involved with review, issuance and final inspection of zoning permits that include
fences, small sheds and small pools (225 permits through 10{28113).
Through October 25, 2013, the Inspections Department has issued 298 new single family
homes compared to 279 issued in all of 2012. We are currently ahead of last year's pace by go
homes. Our standards of customer service have suffered lately and will continue to suffer into
2014 if we do the same or more activity compared to 2013. We have experienced that this
spring and summer by not being able to provide next day inspection service and our plan
review turnaround time has exceeded our standards.
Our activity levels in 207.3 have also hampered our follow -up on aging permits. Aging permits
are permits that are over 2 years old and have not had a final inspection. In previous years we
have resolved over 8o% of the aging permits. There is much correspondence required to
contact the homeowner and contractor who are listed on the permit. We have done very little
this year on resolving aging permits due to the increased workload. The increased activity level
has also hindered our production of records retention in scanning of files on a regular basis.
Code Enforcement Position
The Preliminary 2014 budget includes a part -time Code Enforcement position effective April 1,
2014.
The primary function of the position is to assume responsibility of certain inspection related
duties which are currently performed by Building Inspectors, Planning and Police staff.
Transfer of duties will enable the Inspectors to devote more time to the increased permit
activities. Duties to be assumed by the part -time Code Enforcement position include but not
limited to:
• Weed (long grass) enforcement
6 Zoning complaints
• Sign enforcement
• Junk vehicles
® Zoning permit review and inspection
Recommendation
Council approval of part -time Code Enforcement position effective April 1, 2014 as provided in
the preliminary 2014 budget.
The part -time Code Enforcement position (2014 - $22,370) is financed from inspection related
permit fees.