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Home My WebLink AboutItem 06.aMemorandum To: Mayor and City Council From: Steve Mielke, City Administrator Dennis Feller, Finance Director Date: November 8, 2013 Subject: Goals, Objectives and Activity Measures ITEM 6. a The Preliminary Budget document did not contain any of the 2014 department goals and objectives nor did it include any department activity measures. The departmental goals and objectives are included with and are a part of each department's budget. In addition, the Activity Measures provide the reader with a broad overview of the department's scope of operations. The Activity Measures have been formatted into four categories - Comprehensive Planning, Quality Services, Partnership and Citizen Participation - consistent with Mission Statement. Copies of the departmental Goals and Objectives as well as Activity Measures are attached to this memo. Staff is recommending these narratives be included in the budget document to be adopted in December - subject to Council approval. If Council has any comments or questions regarding the documentation, please provide them at the November 25 work session. 1 CITY CLERK IF FL ✓ Special Election — Independent School District #194 ✓ Implement citywide consistency in agendas and minutes format 2014 Goals Obieetives ❖ Election equipment acquisition with Dakota County ❖ General Election Objective Measures 2012 2013 2074 Comprehensive Planning Elections Number of precincts 17 N/A 17 Quality services Council Meeting Preparation Number of meetings 25 24 24 Meeting Agenda Packets 25 24 24 Meeting hours 30 30 30 Resolutions processed 147 140 140 Ordinance Codification Number of ordinances codified 10 10 10 Licensing Number of licenses 190 190 190 Elections Number of absentee ballots processed 3,000 N/A 3,000 Partnerships Dakota County Number of registered voters 38,300 N/A 38,300 Citizen Participation Elections Number of voters 32,200 N/A 32,200 Number of judges 220 N/A 220 PLANNING ✓ Completed the MUSA Expansion Area A study, which concluded with an amendment to the Comprehensive Plan ✓ Prepared Zoning Ordinance amendments for multi- generation housing, automobile dealership signage, alternative energy systems, non - conforming single family homes, and for senior housing and unattended donation boxes in commercial districts ✓ Commenced review of the 470 acre Mattamy Homes concept land use study ✓ Filled the vacant Associate Planner position 2014 Gogh and Objectives Coordinate the preparation of the Urban Reserve Area Plan Implement the Planning Department's role with the City' s code enforcement efforts, given approval of the part -time Code Enforcement position in the 2014 budget • Coordinate the Planning Department and Planning Commission efforts toward implementation of Envision Lakeville goals and objectives ❖ Continued review of the 470 acre Mattamy Homes concept land use study ❖ Monitor driver distraction and traffic safety issues associated with the allowance of electronic (dynamic display) signs in the C -2 and C -3 commercial zoning districts ❖ Provide departmental assistance with the collector road financing study • Monitor proposed residential development projects for revenue and building permit projections and staffing needs PLANNING Ob'ective Measures 2012 2013 2014 Comprehensive Planning Platting Process Number of approved single family /townhouse 364 397 400 Preliminary plats 7 10 10 Final plats 14 13 16 Sketch/Site Plans 14 16 15 Comprehensive Plan Comp. Plan Amendment 2 1 2 Planning Commission Number of work sessions 6 4 4 Quality services Zoning Ordinance Administration Administrative permits 23 27 30 Administrative 7 4 5 Conditional use permits 14 8 10 Interim use permits - 2 2 Planned Unit 1 2 3 Rezonings 2 2 2 Variances - 1 1 ROW/Easement 5 4 6 Zoning/Subdivision Ordinance Amendments 6 4 4 Code enforcement Temporary sign permits 18 20 20 Permanent sign permits 67 60 60 Total sign permits 85 80 80 Zoning Enforcement 27 25 25 ;rships Dakota County Plats forwarded to Dakota County Plat Commission 22 12 20 School Districts Enrollment projection N/A 1 N/A Public Hearings Number of hearings 34 26 30 Planning Commission Number of members 7 7 7 Number of meetings 17 14 24 Citizen Partic Development ForumlSurvey Number of meetings N/A N/A N/A Number of participants N/A N/A N/A Responses to survey N/A N/A N/A Focus group meetings 2 N/A N/A Number of participants 12 N/A N/A COMMUN TY AND ECONOMIC DEVELOPMENT ✓ Continued implementation of the Business Marketing Strategy ✓ Worked with the EDC and City Council to prepare and adopt new Tax Increment Financing and Tax Abatement Policies ✓ Successful acquisition and demolition of home located at Kenwood Trail and Ipava Ave. using CDBG funds ✓ Worked with MOM Brands to complete the re- location of their corporate headquarters to Lakeville ✓ Assisted in the process to approve and facilitate the relocation or expansion of several industrial projects including Midwest Veterinary Supply, Boise Cascade, and QA1 expansions. 2014 Goals and Objectives + Continue to implement Business Marketing Strategy + Develop a program to retain existing business and facilitate growth and expansion • Construction of Downtown Parking improvements projects through a joint powers agreement with the Dakota County CDA ❖ Create a work plan and begin implementation of the 2014 -2016 Strategic Plan for Economic Development ToaliYAllulloi 'i 'V AND ECONOMIC MI DEVELOPMENT Ob'ective Measures 2012 2013 2014 Comprehensive Planning Business Marketing Strategy Implementation Trade shows or similar events attended 4 6 6 Quality services Commerical Development New or expanded construction $ 5,635,500 $ 8,500,000 $ 8,O00,000 Industrial Development New or expanded construction $ 3,911,000 $ 2,000,000 $ 3,000,000 New Business Development Meetings with Business Prospects 30 30 30 Commericalllndustria 1 Tax Base Percent of total tax capacity 25% 25% 25% Partnerships Chamber of Commerce Number of events attended 18 30 30 Positively Minnesota DEED Quarterly meetings attended 3 4 4 Downtown DLBA Number of meetings attended 12 12 12 Economic Development Association of Number of events attended 6 5 5 Dakota County CDA Number of Housing units managed 363 363 363 uonidtor1md uazi1ta Business Retention Activities Visits with existing businesses 37 35 35 Manufacturers Appreciation Event Number of attendees 75 80 85 Business Recognition Number of businesses recognized 4 6 6 Economic Development Number of meetings 8 9 9 Number of members 9 9 9 Business Bullets Newsletters Number of newsletters 12 12 12 ✓ Transitioned to new contract electrical Inspector ✓ Implemented wireless mobile computer system for inspectors that gained 2 additional inspections per inspector per day ✓ Resolved 98 weeds and long grass complaints ✓ Resolved 92 zoning and property maintenance complaints 28 still active ✓ Ongoing coordination of procedures and policies with new engineering staff ✓ Able to stay within turnaround standards for plan review and inspections even though workload with residential projects increased 9% • 2014 Goals . and Obiectives ✓ Update handouts and procedures to reflect new code provisions related to State of Minnesota adopting new International codes in 2014 • Evaluate current policies and procedures regarding uniformity of inspections, standardized inspections and changes to electronic policy manual • Work with contract electrical inspector on resolving aging electrical permits NSPECTIONS Objective Measures 2012 2013 2014 Comprehensive Planning Building Code Enforcement International Building code edition date 2006 2006 2012 saouuas )tjenb Permit Activity Number of permits 4,971 5,000 5,000 Number of inspections 11,103 12,050 13,000 Construction valuations - all property types (in thousands) 129,304 135,000 140,000 New Single - Family Housing units 279 329 345 Code Enforcement Number of vacant 50 35 30 Plan review (decks, fin finished basements, sheds, 761 820 840 Property Maintenance and Zoning Complaints 154 140 140 Weeds and long grass 91 100 110 sdIq o ulnd Contract Electrical Inspections Number of electrical inspections 1,773 2,168 2,200 uo1ediogred uazp!D Code Enforcement Aging Permits ( >2 years) resolved ( *reduction in followup on aging permits due to increased workload) 698 128* 200* ;7:NFIL, L GOVERMIENT FACILITIES • V Replace HVAC rooftop units at City Hall 21abiec ❖ Replace carpet in Engineering, Inspections and Parks and Recreation Departments at City Hall 0 Integrate HVAC hardware and software updates GENERAL GOVERN 1 ENT FACILITIES Objective Measures 2012 2013 2014 1 Comprehensive Planning Five Year Capital Improvement Plan Facility Improvements 32,487 270,259 205,712 Quality Services Energy Costs; cost per square foot City Hall $ 1.42 $ 1.50 $ 1.46 Storage Facility $ 0.07 $ 0.08 $ 0.08 Heritage Center $ 0.76 N/A N/A Historical Society Building $ 0.97 N/A N/A Radio Communications $ 0.72 $ 0.45 $ 0.45 Repairs and maintenance; cost per square foot City Hall $1.00 $1.64 $1.72 Storage Facility $0.04 $0.09 $0.11 Heritage Center $0.11 N/A N/A Historical Society Building $0.19 N/A N/A Partnerships Dakota County Library Contract landscaping $ 3,286 $ 3,372 $ 3,313 Citizen Participation Contract Janitorial; cost per square foot City Hall $ 1.30 $ 0.92 $ 0.93 FINANCE ✓ Modified special assessment policy ✓ Utility rate study ✓ Fee structure analysis ✓ Develop 5 year operating budget forecast 2014 Goals and Obieedves ❖ Purchasing Policy updated • Explore alternative financing sources • Debt financing of street improvement projects Obj ective Measures 2012 2013 2014 Comprehensive Planning Five Year Capital Improvement Plan Completion Date p 31 -Ma Y 31 -Ma Y 31 -Ma Y Quality services Annual audit Completion Date 5 -Jun 31 -May 31 -May Investment portfolio Return on investment 0.6% 0.6% 0.6% GFOA "Certificate of Achievement for Excellence in Financial Reporting" Number of Years 24 25 26 GFOA "Distinguished Budget Presentation'" Award Number of Years 4 5 6 sdujs1aupd Dakota Communications Center (DCC) Number of employee checks issued 1,352 1,380 1,390 Budget adoption date 19 -May 20 -May 20 -May Complete annual 31 -Mar 31 -Mar 31 -Mar Lakeville Arenas Number of employee checks issued 260 260 260 Budget adoption date 1 -May 1 -May 1 -May Complete annual 31 -Mar 31 -Mar 31 -Mar ALF Ambulance Budget adoption date 31 -May 31 -May 31 -May uonadpplud uazt4 D Finance Committee Number of meetings 11 11 12 Number of members 8 6 8 INFORMATION E ✓ Upgraded remaining computers to Windows 7 Operating System ✓ Conversion of Voice Mail and Call Manger servers from physical to virtual ✓ Upgrade VaIP system from version 4 to version 9 ✓ Hardware refresh of 53 workstations and 9 mobile (Police) units • iPAD rollout for in field use by Building Inspectors with connectivity to LOGIS 2014 Goals.and Obi e Lives • • Replacement of Mimosa e-mail archiving application + Explore mobile application development + Network storage hardware refresh and increase of storage capacity • ESX host server hardware refresh ❖ Conduct end user training on various applications and end user policies + Continued development of interactive whiteboards for use by staff + Upgrade MS Exchange to version 2013 A SYSTEMS OW ective Measures 2012 2013 2014 Comprehensive Planning Five Year Capital Improvement Plan Equipment to be purchased or replaced $ 242,932 $ 352,358 $ 303,730 Quality services Computer support Laptops / Tablets / iPad 54 56 56 Multi - function Copiers / 45 47 47 Mobile Computers - Fire 6 16 16 Mobile Computers - Police 29 29 29 Network infrastructure Servers - Data/Storage 13 13 14 Servers - Virtual 34 37 39 Data Switches 30 29 29 Desktop Vol? Telephones 303 303 303 Software applications 237 240 244 Workstations on LAN 190 190 193 Network Availability 99.8% 99.8% 99.8% Partnerships LOGIS Number of applications 9 9 9 Number of Lakeville users supported 103 103 105 Wireless access Number of access points 35 36 36 Cit Pardo] Telephone calls System -wide 555,000 560,000 565,000 HUMAN RESOURCES ✓ Achieved better than 25% participation in the core plus wellness program ✓ Implemented on -line software for open enrollment of employee benefits ✓ Completed job evaluation and market study ✓ Provided Respectful Work Place training 2014 Goals and Obiactives + Enhance the city's wellness program $• Complete the training for application software NEO -GOV and implement system for users ❖ Establish employee professional development program I HUMAN RESOURCES S Objective Measures 2012 2013 2014 a, 7 2 01 2 •§ 0. ja E Health Insurance Committee Number of members 16 16 16 Number of meetings 1 2 3 V Z a) ' To & Employee Retention Regular 226 241 248 Part time Liquor 28 28 28 Seasonal 90 90 90 Paid On Call 76 81 90 Employees per 1,000 residents 2.7 2.7 2.7 Average years of service (reg ee's) 11 12 13 Employee Productivity Number of days lost due to injury 628 294 225 Works Comp Claims 42 42 42 Payroll services Number of W -2`s generated 425 440 447 a r v Dakota County Communications Center Number of employees 66 66 66 c a Lakeville Arenas Number of employees 38 41 41 c 0 v .4r) _ .0- � v t ca a Personnel Recruitment Number of applications processed 900 1,505 2,000 Number of vacancies filled, inclu. Liquor 25 30 35 • • A ✓ Department Reorganization at Command Level ✓ Incorporate new model vehicles into fleet ✓ Test voice -to -text transcription software for potential efficenices 1 2014 GOALS and [3JCTIVE Implementation of New Records and Computer Aided Dispatch Program Evaluate new records system on future /current staffing needs and its impact on workflow and employee responsibilities Update department police and operating guidelines Update department Emergency Operations Plan manual Evaluate Command Staff /Sergeant workload and workload distribution Review /analyze wellness program for sworn employees Evaluate supplementary assignments (crime prevention - traffic car - street crimes) Chief Law Enforcement Officer acclimation Research and implement training development plan r7� t lI r r . -- Objective Measures 2472 2_01U 2014 Comprehensive Planning I Five Year Ca Capital Improvement p p Plan Cost of equipment purchased or replaced $257,548 $ 504,377 $638,523 Cost of improvements $ 5,607 $ 40,690 $ 17,100 Sworn Officers Officers per 1,000 residents 0.93 0.91 0.91 Partnerships Quality services Response Times (in minutes) Priority 1 1.11 1.67 1.65 Priority 2 7.65 8.32 8.32 Priority 3 9.54 10.58 10.50 Investigations Clearance rate 50% 50% 50% Crime Scene Investigations Number of Scenes processed 47 35 50 Traffic Officer Number of citations issued 745 560 520 Domestic Abuse Response Team (DART) Number of referrals 18 15 15 K -9 Unit Dakota Communications Center (DCC) VdnULd LuuI ny vi uy I dbn �� Number of Assists 47 29 30 Number of CAD calls 38,893 13,655 737 30,144 12,354 750 31,250 12,750 750 Number of 911 Calls - Number of drug arrests Independent School District #194 /School Resource Officers Number of students served 6,400 6,500 6,500 Dakota County MAAG (SWAT) team Number of Call outs 9 10 10 Domestic Abuse Luncheon 360 communities, number of attendees 300 275 300 Dakota County SOT (Special Operations Team Training and call outs 2 3 3 Night to Unite Program Number of block party requests 62 65 65 Child Safety Seat Inspections Number of inspections 80 85 85 Youth Safety Camp Number of attendees 80 83 83 FPa Alcohol Server Training servers trained 156 150 150 J Reserve Police Unit Total hours volunteered 4,200 4,200 4,200 Taxes Per Capita $ 124 $ 121 $ 125 ✓ Completed study and research of the duty crew staffing program ✓ Completed research of medical providers for mandatory physicals ✓ Ladder committee has started the process of meeting and determining the parameters for the replacement of Ladder 4 (8180) ✓ Department training improvements in credentials for all firefighters in state certification levels - 95% of firefighters' completed Hazmat Operations Level ✓ Two new rookie classes hired (13) and have started their required training classes • • • • : • • • • • Remodel Fire Station 1 Purchase and place in service new replacement Ladder 4 Develop a firefighter wellness and fitness program Continue research and exploration of implementation plan of Duty Crew Program Department training improvements in credentials for all firefighters in state certification levels Recruit and train new rookie firefighters Continue long -term needs analysis for full build -out of fire department facilities Begin the process of hiring a full -time Assistant Fire Chief Improve response time to emergency calls Review and revise department policy and operating guidelines Maintain adequate number of paid on call firefighters FIRE Objective Measures 2012 2013 2014 Comprehensive Planning Five Year Capital Improvement Plan i Cost of Equipment to be purchased or replaced $ 84,038 $ 330,846 $ 832,805 Cost of building improvements $ 233,876 $ 569,497 $ 48,500 Rookie firefighters Number of recruits N/A 13 5 Safety Committee Number of members 5 5 5 Quality services Inspections Commerical Fire 400 406 412 Daycare 14 14 14 Plan reviews 49 52 54 Incident Calls Incident Responses 881 969 178 106 196 Average Number of hours per FF per year 162 Average Number of FF per Incident 12 14 13 Response time < 6 minutes 25% 22% 25% Response time 6 -10 minutes 46% 48% 46% Response time >10 17% 18% 17% Cancelled Calls 11% 12% 12% Training Average Number of hours per FF per year 93 132 162 Partnerships Dakota Communications Center (DCC) Number of CAD calls 876 969 1066 A.B.L.E. Training Facility Number of Firefighters (FF) 70 85 84 Total Hours of Training Conducted 269 340 504 Mutual Aid - Burnsville /Apple Number of Calls 26 18 16 Dakota County Special Number of Call Outs 2 3 3 ` Open � Citizen Participation Public Events (include Total Volunteer Hours 1031 1046 1062 Station Tours & Fire Prevention Visits Total Hours 157 162 175 Number of Visits 46 52 58 House Number of Firefighters (FF) 46 50 52 Total hours 230 200 208 Prevention Month School Visits Number of classroom visits 47 47 47 Number of Firefighters (FF) 72 76 78 Citizens Academy Number of Firefighters (FF) 15 N/A 18 Total hours 384 N/A 432 Taxes Per capita $ 18 $ 19 $ 19 ENG �ER G ✓ Completed construction of Kenrick Avenue /205 Street Roundabout ✓ Completed collaborative projects with Dakota County o Dodd Boulevard Reconstruction (183` Street to Hayes Avenue) o Highview Avenue Reconstruction (Dodd Boulevard to 175 Street) o 162 StreetlKenrick Avenue Traffic Signal Revision (Flashing Yellow Arrow) o CSAH -50 Corridor Study ✓ Updated Special Assessment Policy Relating to the Rehabilitation of Roadways ✓ Transitioned to AutoCAD 2014 engineering and design software ✓ Transitioned to Cartegraph asset management software ✓ Created external access connection to Geographic Information System (GIS) data 2014 Goals and Objectives O. Update Utility and Street Construction Standard Specifications • +• Complete collaborative construction projects with Dakota County o Kenwood Trail and 185 Street Roundabout and Highway Expansion o Dodd Boulevard Reconstruction (Scott Co. to 210 Street) • +• Create public outreach committee and develop public outreach/education plan • +• Update AutoCAD construction plan standards • +• Complete space needs analysis • +• Develop electronic records management system integrating engineering and operations /maintenance records •3 Develop Street and Sidewalk ADA Transition Plan • +• Update the local storm water hydrologic model •+• Develop and update the Geographic Information System (GIS) Strategic Plan ,cam E _ • Objective Measures 2212 20li 2014 2015 Comprehensive Planning Five Year Capital Improvement Plan Cost of transportation projects $ 9,877,078 $ 18,204,711 $ 21,303,717 $ 21,303,717 Cost of equipment purchased or replaced 5,959 $ 46,248 $ 24,648 $ 24,648 • Quality services Design Services & Engineering Administration City Improvement Projects $ 1,076,578 $ 641,615 $ 2,230,000 $ 4,975,000 Design Review Services & Engineering Administration City Improvement Projects $ 8,800,500 $ 10,985,000 $ 15,850,000 $ 6,850,000 Private Development Projects 36 39 40 40 Engineering Review Services Residential Building Permits 245 330 345 370 Develop & Maintain the City's GIS Database /Records Management GIS Maps 259 315 275 300 Partnerships Dakota County Projects Funded 2 4 4 2 Funding Amount $ 41,250 $ 2,060,000 $ 3,500,000 $ 170,000 One -Stop Permit System; number of permits issued 289 245 250 250 Citizen Participation Public Hearings Street Reconstruction Project 2 4 2 2 Private Development Projects 9 10 10 10 Special Assessment 5 5 5 5 Public Information Meetings City /County Improvement Projects 7 4 2 2 Assessments Code Enforcement 22 20 20 20 Delinquent Utilities 1,188 1,200 1,200 1,200 Street Improvement 652 515 600 600 Special Service District 38 38 38 38 Senior Deferrals 10 15 15 15 Taxes Per capita $ 3 $ 2 $ 4 $ 4 . , � Il f ir f 1•] 1 ✓ Upgrade Gasboy fuel system ✓ Traffic Control Device Management Policy ✓ Operational Research Assistance Program Grant — traffic control equipment trailer 2014 Gals and Obiectives ❖ Fleet Software Implementation Objective Measures 2012 2013 2014 Comprehensive Planning Five Year Capital Improvement Plan Street Reconstruction 56,249,741 56,228,137 $7,225,157 Pavement Management $1,351,879 $1,446,535 $2,054,069 Cost of equipment purchased or replaced $ 946,006 $ 693,907 $ 861,827 Quality services Street Maintenance Total miles maintained (centerline) 263 266 269 Total miles gravel roads (centerline) 9 9 8 Pothole repairs (hours) 3,273 3,300 3,300 Street sweeping (hours) 2,239 2,371 2,400 Blading /Shaping - Shoulders/gravel roads (hours) 325 425 450 Boulevard tree control (hours) 2,292 2,300 2,300 Ditch mowing (hours) 201 166 200 Signs installed (hours) 3,100 3,300 3,300 Fleet Management Vehicles (total) 160 162 163 Equipment (total) 270 272 272 Preventive maintenance services (total performed) 1,502 1,500 1,500 DOT inspections (total performed) 42 50 50 Snow removal Lane miles plowed 554 557 563 Lane miles plowed per truck 24 24 24 Deicer (tons purchased) 5,000 5,000 5,000 Pavement Management Total Asphalt Purchased (tons) 556 600 600 Total Gravel Purchased (tons) 2,968 2,970 3,000 Striping (lane miles completed) 101 166 150 Partnerships Dakota County Contract - Dust coating (gallons applied) 26,808 26,300 26,300 South Metro Cities Joint Powers Agreement for Street Maintenance Services Pavement marking (total cost) $ 84,516 $ 80,229 $ 82,612 Seal coating (cost per mile) $ 19,008 $ 16,186 $ 20,122 Crack sealing (cost per mile) $ 2,164 $ 2,102 $ 2,284 Velocity Patching (tons applied) 309 520 500 Potholes Number of pot hole repair requests 192 205 200 articip Snow Removal Number of snowplow calls received 410 500 500 Boulevard Trees Number of tree trimming requests 52 34 40 Taxes Per capita $ 41 $ 40 $ 42 ✓ Completed construction of Kenrick Avenue and 195 Street Trail project ✓ Participated in the Lake Marion/South Creek Greenway Master Plan process ✓ Worked collaboratively with LBA and LFSA to improve King, Steve Michaud and Aronson Park athletic complexes ✓ Worked with 13 Boy Scouts completing Eagle Scout projects in the parks system ✓ Participated in the Envision Lakeville process 2014 Goals and Objettives Continue fundraising for the Heritage Center construction project Obtain final approval of the Parks, Trails and Open Space Plan Commence design work with Dakota County for North Creek Greenway Trail Continue to work collaboratively with the Athletic Associations improving athletic complexes and fields PARKS ADMINISTRATION & MAINTENANCE Objective McAsuress 2012 2013 2014 Comprehensive Planning Provide neighborhood parks, athletic facilities and trails Number of Park Facilities 58 58 58 Number of Special Use Facilities 3 3 3 Park and open space acreage 1,709 1,709 1,709 Trail miles 100 104 105 Hockey rinks 8 8 8 Pleasure rinks 7 7 7 Sports fields 125 125 126 Irrigation systems 7 9 9 Sport courts 25 25 25 Playgrounds 38 38 38 Swimming beaches 3 $110 ,000 $158,381 $ 57,057 3 $ 224,000 $2,376,493 $ 60,350 3 Five Year Capital Improvement Plan Park development m Trails Major Maintenance Equipment $ 75,840 $ 343,756 $ 485,212 Quality services Maintain trails Miles inspected 20 33 35 Miles reclaimed /recon. 1.9 1.75 3.68 Miles seal coated 14 14 25 Maintain sport fields Acres mowed 474 474 474 Acres irrigated 42 44 44 Field preparations 135 -150 fields prepared 12 -24 Park amenities Picnic tables (new /replace) 25 15 15 Park benches (new /replace) 2 3 3 Maintain boulevards Miles mowed 37.5 37.5 39 Increase tree planting with tree sale program Residents participating 93 67 75 Trees sold 285 195 210 Increase recycling in parks Gallons of recycled material collected 5,400 5,400 5,400 Sno Trackers Miles of snow trails maintained 50 50 50 L nerst s Dakota County Projects funded NIA 1 1 Funding Amount N/A 25,000 80,000 Parks, Recreation, and Natural Resources Committee Number of meetings 11 15 15 Adopt -A -Park Number of parks adopted 31 37 37 Lakeville Baseball Association Collaborated projects 1 2 2 n Part Lakeville Fastpitch Softball Association Collaborated projects 1 1 1 Lakeville Soccer Association Collaborated projects N/A N/A N/A Eagle Scout Projects Collaborated projects 6 13 9 Taxes Per capita $ 36 $ 35 $ 35 RECREATION ✓ Implementation and upkeep of Parks and Recreation Facebook page ✓ New Parks and Recreation Director transition ✓ Successful takeover and facilitation of Pan-O -Prog Adult Softball Tournament ✓ Successful first year of the Heritage Center operations 2014 God and Obiect ves ❖ Continue refinement of Heritage Center operations ❖ Research and refine program trends and offerings + Improve upon customer service + Expand community organization and non -profit collaborations RECREATION Objective Measures 2012 20 2`014 Comprehensive Planning Adult Athletic Leagues Adult League Facilities - softball 4 4 4 Adult League Facilities - gyms 3 3 3 Ice Rinks Staffed Warminghouse 8 8 8 Quality Services Adult Sport Leagues Number of participants 2,730 3,100 3,100 Discount Tickets Number sold 774 800 800 Golf Lessons Number of participants 142 150 150 Senior Center Number of participants 11,618 17,000 18,000 Special Events Number of attendees 7,200 7,500 7,500 Tennis Number of participants 167 200 200 Youth Activities Number of participants 1,231 1,230 1,230 Park Rentals Number of Rentals 479 575 575 Revenue Generated $32,216 $26,000 $26,000 Partnerships Lakeville Arenas Learn to Skate Number of participants 600 600 600 Lakeville Rotary Puppet Wagon attendance 4102 2600 2,600 Youth Sports Associations Schools Number of fields scheduled for use 141 140 140 Pan -O -Prog Committee Collaborated events 10 10 10 ?n Participation Summer Tournaments Number tournmanets 52 50 50 Number of attendees 90,000 90,000 90,000 Outdoor Ice Rinks Number of users 12,775 24,000 24,000 Youth Sports Participation Number of participants 6,616 10,000 10,000 Senior Citizens Number of members 965 970 970 Taxes Per capita $ 5 $ 4 $ 4 HE t AGE CENTER ✓ Completed successful fundraising efforts ✓ A successful year of private rentals ✓ Senior Center members, Yellow Ribbon and Historical Society all worked well together 2014 Goals and Obicedves Continue collaborative funding efforts between Senior Center members, Yellow Ribbon and Historical Society Create shared programming opportunities for Senior Center members, Yellow Ribbon and Historical Society Continue to market facility to maximize rentals Seek clarification on fundraising efforts, operational expenses and construction loan HERITAGE CENTER r - Objective Measures 2012 2013 2014 Quality services Comprehensive Planning Five Year Capital Improvement Plan o Cost of improvements $1.2 million $ 13,510 $ 70,613 1 Rental opportunities Number of rentals 6 70 80 Display rooms Sq ft available 1,140 1,140 1,140 Activity Rooms 2,577 2,577 2,577 Event Rooms 3,894 3,894 3,894 Energy Costs Cost per sq ft $ 0.32 $ 1.51 $ 1.42 Repairs and maintenance Cost per sq ft $ 032 $ 0.91 $ 0.41 Partnerships Lakeville Yellow Ribbon Number of volunteers 55 60 65 Lakeville Area Historical Society Number of memberships 125 125 125 Senior Center Organization Number of members 965 970 970 Lakeville Liquor Fundraising $16,202 $8,500 $8,500 uogediailed i Building Construction and Fundraising Assistance Volunteer hours 2,600 700 700 In -Kind donations $108,267 $0 $0 Lakeville Yellow Ribbon, Historical Society and Senior members Collaborated projects 4 7 7 City Auction Donated items 133 150 150 Sale value $4,847 $5,750 $5,750 Taxes Per capita N/A $1 $1 ARTS CENTER ✓ Reestablished the Lakeville Youth Art Exhibit for Youth Art Month co- sponsored through collaboration with District 194 and support by local sponsorships. ✓ Worked with the DLBA on several programs to draw visitors to downtown Lakeville. o Block Bash o Spring Walk of Fashion o Holiday on Main o Farmers Market/Art Festival ✓ Met with local printing company about options for expanding the quantity of playbills produced for a wider mailing circulation. ✓ Received a $3,000.00 grant from Uponor for Expressions Theater using the Friends of the Lakeville Area Arts Center as our fiscal agent. ✓ Received a $11,000 grant from the State Arts Board for the Art Festival using the Friends of the Lakeville Area Arts Center as our fiscal agent. 2014 Goals and Objectives • Seek additional grant opportunities from the Minnesota State Arts Board for operations support of the LAAC. ❖ Collaborate with the DLBA to make downtown Lakeville a destination site. ❖ Develop partnerships with local businesses for program and concert sponsorships. ARTS CENTER Objective Measures 2012 2013 2014 Comprehensive Planning Five Year Capital Improvement Plan Cost of improvements $ 14,000 $ 17,231 $ 35,900 Quality services Stage Productions Number of attendees 17,000 10,000 11,000 N ui Hue, ", 109 95 100 Art Classes Number of classes 90 106 100 Number of registrants 1,100 1,158 1,200 Partnerships Friends of Lakeville Area Arts Center Festival Sponsors 55 69 70 Festival Attendees 7,500 10,000 10,000 Festival Artists 55 73 75 Playbill Sponsors 49 55 50 LAAC Series Show Sponsors 10 11 12 ISD #196 Giant Step Theater - number of performances 12 0 12 Childrens Theater The Play's the Thing number of performances 20 17 20 Children's Castle number of performances 12 12 12 Pan- O -Prog Multiple Events - number of events 7 9 7 Lakeville Rotary Taste of Lakeville - Number of attendees 2,900 3,000 3,000 Citizen Participation Lakeville Area Arts Center Board Number of members 9 9 9 Number of meetings 4 4 4 Resident artists Art Sales - number of artists 15 15 15 Empty Bowls - number of volunteer artists making bowls 7 8 8 Amatuer Actors Community Theater - number of actors 70 75 75 Children's Theater - number of actors 750 550 650 Taxes Per capita $ 3 $ 3 $ 3 COMMUNICAT I ON h 0 € E . ' €.• a E j ° a? ✓ Redesigned website, video, and print communications as part of Positioned to Thrive branding campaign ✓ Built communications partnership with Chamber, Convention & Visitors Bureau, Downtown Lakeville Business Association, and Independent School District #194. ✓ Coordinated town forum in partnership with Independent School District #194 ✓ Implemented City Facebook page, and eight other department pages ✓ Envision Lakeville videos /communications campaign 2014 Dols and Objectives + Research social media options as additional means of communication ❖ Complete successful franchise agreement with Charter + Transition all video programing to high definition :• Implement unified style guide /communications toolbox + Research new design/development options for website COMMUNICATIONS Objective Measures 2912 2013 2014 Comprehensive Planning Five Year Capital Improvement Plan Cost of equipment purchased or replaced $ 38,993 $ 92,900 $ 70,564 Communications review Review and update communications components 3 5 4 Quality services Lakeville Government Television Channel 16 Number of Emmy Awards Special videos for projects or programs 5 - Number of episodes /city shows 350 350 350 Cable TV - Public Access Cable TV public service announcements 15 12 12 Public access video shows 40 40 40 Public access message board /organizations 52 55 60 Messages Publications per year 51 52 52 Partnerships Chamber of Commerce Candidate forums 5 N/A 5 360 Communities Programs /PSAs 2 3 3 I5D 194 Town forums 1 1 1 City Department programing Special segments for departments 38 35 35 Messages Number delivered weekly to homes 17,000 17,000 18,000 Lakeville Government Television Channel 16 Number of tours 13 12 12 tizen Parti Other communications components Other publications 20 17 15 Speech /Press releases 15 12 12 Social media 1 12 12 Listservs Number of subscribers 10,045 8,490 8,000 Website Average monthly views 22,839 21,150 22,000 WA ER ✓ Water meter replacement program (465 residential meters replaced) ✓ Water Treatment Facility expansion study ✓ Water Treatment Facility filter loading pilot study resulted increase capacity ✓ Well No. 4 Rehabilitation ✓ Water main replacement within the City Project 13 -02 street reconstruction area ✓ Water Treatment Facility generator upgrade in compliance with (EPA/RICE NESHAP) ✓ Water Supply Rate Plan Update ✓ Water Supply Plan Update ✓ Wellhead Protection Plan Amendments — Part 1 ✓ Private Hydrant Maintenance Policy ✓ Hydrant Rehabilitation Program (325 hydrants painted) 2014 Goals and Objectives ❖ Well No. 17 Rehabilitation ❖ Water main replacement within the City Project 14 -02 street reconstruction area • Wellhead Protection Plan Amendments — Part 2 •3 CarteGraph Water View Implementation + Water Meter Replacement Program (560 residential meter replacements planned) • Residential Water Meter Radio Transmitter Installation • Michaud Park Water Tower Cleaning ❖ Well Construction — Wells 20 and 21 • Begin design for new water tower ❖ Design for Water Treatment Facility Interim Improvements 1 IS FF ° i Objective Measures 2012 2013 2014 Comprehensive Planning Five Year Capital Improvement Plan Cost of improvements $1,200,856 $2,788,290 $3,637,157 Cost of equipment purchased or replaced $ 54,633 $ 129,751 $ 67,740 Quality services Water Main Miles maintained 316 319 322 Wells Primary 15 15 17 Peaking 2 2 2 Water Towers /Reservoirs Total Facilities 6 6 6 Gallons stored (in millions) 8.85 8.85 8.85 Hydrants Total in system 3,504 3,540 3,580 Flushed 3,504 3,540 - 3,580 Refurbished 188 300 300 Gopher State One Call Total locates 8,540 10,070 11,077 Water Main Repairs Total repairs 9 12 12 Service orders Total completed 3,830 5,860 6,450 Gallons of Treated Water (in millions) Total Annual 2,558 2,340 2,470 Peak daily 19.04 20.00 20.00 Partnerships Mn Dept of Health Number of water samples tested 720 720 720 Mn DNR Permitted Water Usage (in millions gallons) 2,812 2,812 2,812 Water Consumption (in millions allons g Residential 2,116 1,998 2,078 Industrial, Commercial, Institutional 312 342 392 Citi Partici Water Meters Number of accounts 18,031 17,178 18,353 Number of connections 17,665 17,915 18,215 Meters replaced 430 467 560 SEW R ✓ Lift Station No. 3 Rehabilitation ✓ Lift Station No. 18 Rehabilitation ✓ Lift Station No. 22 Rehabilitation ✓ MCES Inflow and Infiltration Grant ✓ Sanitary sewer rehabilitation within the Clays Acres street reconstruction project area 2014 qoals and Objectives ❖ Lift Station No. 5 Rehabilitation •3 Lift Station No. 11 Rehabilitation • Lift Station No. 19 Rehabilitation • Sanitary sewer rehabilitation within the City Project 14 -02 street reconstruction area • Cartegraph Sewerview Implementation • Inflow and Infiltration mitigation to include smoke testing Objective Measures 2012 2011 2014 Comprehensive Planning Five Year Capital Improvement Plan Cost of improvements $631,426 $276,300 $677,000 Cost of equipment purchased or replaced $ 22,420 $113,048 $290,608 Quality services Maintain sewer lines Miles maintained 252 252 253 Miles cleaned 63 63 63 Miles televised 50 50 50 Lift Stations Total 19 19 19 Grinder Stations Total 4 4 4 Partnerships MCES Sewer Flows (in millions gallons) 1,232 1,334 1,408 :itizen :icipation Sewer Flows (in millions) Residential 1,041 1,147 1,210 Industrial, Commercial, Institutional 191 187 198 Customers Number of accounts 18,031 18,178 18,353