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HomeMy WebLinkAboutItem 06.dCITY OF LAKEVILLE CITY COUNCIL WORK SESSION MINUTES October 28, 2013 Mayor Little called the meeting to order at 5:00 p.m, in the Marion Conference Room at City Hall. Members Present: Council Members Swecker, LaBeau, Little Staff Present: Steve Mielke, City Administrator; Dave 01 Development Director; Brett Altergott, Parks and Recrea; Works Director; Zach Johnson, City Engineer; Allyn Kuen Manager; Judi Hawkins, Deputy City Clerk Davis, and Mayor Cbimunity and Economic )rrectpf,Chris Petree, Public Administrative Services 2. Citizen Comments There were no citizen comments. 3. Improvement of CBD Parking Lots Dave Olson reviewed background or County CDA for the purpose of devel P. - ied with Dakota downtown. Lakeville. off Howland and is in The parking lot proposed for poor condition. Portions oft the CDA. In order to make th purchased by the City;,and th e City, a private company, and owned portion has been the CDA has been conveyed to the City. Council's initial concernsregardmgtheabifity of commercial vehicles to access the businesses have been addressecl, itth aiiocfified surmountable medians. The project incorporates bcsule im " " " rents including replacement of most of the trees along Howland Ave:'©ptionsfor extension of the pedestrian walkway on the north side of the Hewitt building will be}eft open fotpossible future improvements. WSB has prepared plans ancspet3fications for proposed improvements with an estimated cost of $287,185. A bid alternatefi)radding an adjoining sidewalk from 207 to 209th along Howland Avenue is estimated X31,870; sidewalks do not currently exist on this street. Anderson thanked staff for the respoiaseand thefavorable solution to his previous concerns about commercial and delivery vehicle ,,to the businesses. The EDC has reviewed the plans and is supportive of the project. The project was also well received by property owners and building tenants who attended a downtown open house on June 12. Judy Tschumper, Executive Director of the DLBA, expressed the DLBA's support and appreciation of the project. The project is proposed to be brought to Council in early January for approval, receive bids in February, and be complete by the start of Pan- O -Prog. Council Work Session October 28, 2013 Paget Little asked how the costs compared to the budgeted amount. Olson stated that the entire project including acquisition, design and construction is approximately $400,000. This also includes some needed stormwater improvements. Funding is entirely by CDA TIF proceeds. Swecker asked how long the parking lot would be unavailable. Olson estimated 45 -60 days; however, access to businesses will be maintained throughout the project. LaBeau asked if staff would be working with the Pan- O -Prog board regarding the timing of the project and possible delays which could conflict with road restrictions. LaBeau also asked about sidewalk maintenance and possible future assessments if stated assessments are treated similar to residential prop be made aware of their responsibilities. Olson stated that there has also been discussion regarding a pi at the City -owned parking lot adjacent to the Arts Center. This LAAC events, the ISD 194 ALC, Saturday FarmersMla t, and 9 Removal of the chain -link fence, along with sidewakat nn d bout# Holyoke Avenue, would enhance the aesthetics of tie 5tletstl lot could be redesigned and restriped ttrjncrease parkir would also qualify for CDA TIF fundinglandthe CDA has as an addendum to the JPA. WSB's estimated costof th Swecker expressed s estimate without act how the LAAC grour Dept. is in charge of projects for which tlt used for public parki be used for public bt local taken is needed. Mielke property owners will nt project is used for d improvements along In addition; the parking to 64 spaces. This project support for adding this , ements is $100,000. at the $100,040 cost forthis project. Olson stated it's difficult to eating bids, but this estimate is most likely high. LaBeau asked parking lot are maintained. Altergott stated that the Parks Is maintenance. Anderson asked if there were other priority , A funds might be used. Olson stated that CDA funds can be joisition,clemoitron, and streetscape improvements but cannot sot oberations: As hortage of parking in the downtown has are nooYher redevelopment projects currently being proposed. oftheAC parking lot improvements could be done by City hese dollars for other downtown projects. LaBeau suggested ors and avoiding the consultant costs. Little suggested bids be e cost, then look at options and priorities. Mielke suggest sYafJ c6ntinue to explore project alternatives and possible opportunities to lower costs: G Fstfristatecl that the CDA will partner with the City on redevelopment projects; but the CDA TIF proceeds will be available for a limited time. Olson recommends adding this project to the other parking lot bid as an add - alternate. Council directed staff to look at options for the LAAC parking lot improvements and to proceed with bids for improvements to the parking lot at Howland and 207 Street and to further explore the LAAC parking lot improvements. Council Work Session October 28, 2013 4. Greenway Park Encroachment Poge3 Brett Altergott stated an encroachment onto City -owned property had been brought to the City's attention early this summer. Fernando and Brenda Thadepalli, 19164 Iteri Ave., had constructed a stone patio, seating area, waterfall, fire pit and a pergola within a City -owned outlot. A portion of the homeowners' encroachment was also located within the public right -of -way, drainage /utility easement, and in the 30' front yard setback along Iteri Ave. Staff inspected the encroachment and spoke to the city attorney Typically the City would require the encroachment to be remove restored; however, the City attorney provided an additional ppss portion of the outlot to the landowner. The sale could take face were met including removal of the structures that are within the into an encroachment agreement. Altergott added thatthis sale unusually wide trail access. The homeowners have agreed to the six conditions c and to the purchase a portion of Outlot B from the Ci square foot. All costs incurred by the City and the ho expense. The city attorney's office has drafted an en( presented to Council at a future meeting i fifiere is a< ut possible options. d the property option of selling a weral other conditions tof way and enterinq ossible.because of the - rgott's memo to Council at a cost of $3.00 per I be at the homeowners' ireement which will be Dr. Thadepalli stated that several years ago when they first moved to the area they had spoken to Steve Michaud regarding planting some trees to improve the outlot property for the benefit of the people whouse the trail. Dr.Thadepalli extended their apology for the misunderstanding and'stated that Mr. Altergott has handled the situation in a very professional manner. Swecker asked if the parcels could be combined at the County for the homeowner's benefit of receiving one. akstatement. Xuennen stated that combining the lots administratively, would be the least exiaensive method. Council dtfected staff to proceed with the sale of the land to the Thadapalli's and to work with they Attorney to'de�elop the best method of accomplishing the sale of 4,256 square fee ', ',tiot B to Fernando and Brenda Thadepalli at $3.00 per square foot. 5. Roadway Spedal&se'ssment Policy Chris Petree stated that the current policy relating to special assessments for rehabilitation of roadways was drafted in 2006 and some areas of the policy needed to be clarified and expanded. The proposed policy replaces the existing policy in its entirety. The City of Lakeville uses the 429 Special Assessment process to calculate assessments. Residential properties will continue to be assessed 40% of street reconstruction bid prices. Along major collector and arterial roadways the Single Family Unit rates will be pro -rated to reflect what a unit would be assessed on a typical 40 -foot minor collector street section. Calculations for commercial/ industrial improvements are based on front footage; institutional and public Council Work Session October 28, 2013 Page 4 properties are based on the predominant surrounding land use and zoning and the number of equivalent single family lots. Agricultural properties are based on the number of users for the land and mixed use areas are calculated by the predominant surrounding land and /or zoning. The proposed policy establishes special assessment repayment terms of 10 years for mill and overlay projects and 10 to 20 years for reconstruction projects. This is consistent with the 20 -year assessment period that was established for the 2011 -2013 Street Reconstruction projects. Terms are recommended by the Finance Dept. in order to make the assessments reasonable. Council expressed support for the policy and directed staff to place tis.on the November 4, 2013 Council agenda. 6. 190" Street Water Tower Siting Recommendation Council received the Comprehensive Water Supply Plan Update at their Auguswork session. The update evaluated the water system needs and'tecommended an additional water tower to provide two million gallons of increasedstoi capacity. The City's well needs, supply and trunk system were alsoevaluated, and the result of which was a Water Treatment Expansion Study. Chris Petree stated that these two documents will be brought to council for consideration at the November 4 regular rneetino.' The Water Tower Siting Studytook the necessary criteria, including existing infrastructure and topography, into consideration to strategically place the tower in the best location to operate in coordinatiori;with the rest of the water system. As a result of the study staff is recommending the to rube butftin the vicinity of 190th Street and Holyoke Avenue. Zach Johnsgn.stated that the proposed water tower needs to be operational in the system by 2016.,Theiprocess,will involueacquisition, design, and construction. Currently 190th Street,is gravel but iniproyemehts will be done during development of adjoining land. Challenges for placement =of the water tower include a possible impact on the Transportation Plan and:the City's ability to improve the intersection of 190th Street and HolyokeAVe; Interim options include realignment of the 190' Street /Holyoke intersection to a 3- wayistopp,T',intersection. This could provide an opportunity to approach and work with land ow iers�ancl r'developers for the approximately two acres that are needed for the water tower. Johnson presented two concepts for ultimate roadway improvements when the adjacent property develops. A roundabout at the Holyoke /190th Street "T" would provide several opportunities for water tower siting and could eliminate the offset "T" and the current "S" curves on Holyoke Ave. An alternative roundabout location utilizes property currently owned by the city and brings the water tower siting further east. This is not the most desirable location, but would be adequate and would address the intersection deficiencies. Council Work Session October 28, 2013 Page 5 Based on current zoning requirements this proposal maximizes the adjoining property owner's ability to develop the greatest number of lots. Staff is asking for direction and guidance from Council to proceed with water tower siting in this location and to approach landowners to discuss possible land acquisition. LaBeau stated that nearby homes east on 190th Street still will not be able to access city sewer and water services, since it will only be available from Farmington to the east. Anderson asked if there were other appropriate water tower sites. Petree stated there had been another site considered near Cherry View Park at 175 and Dodd, but due to many factors it was determined that the 190`h Street vicinity was clearly the most viable,site for Water Tower #6. LaBeau asked about the need for more wells in the system. PetreQ:stated that there will be a need for an additional 10 wells plus expansion of the water treatmentfacility. The distribution main in the Holyoke /190th Street area will be placed underthefoadway as the infrastructure is reconstructed. LaBeau asked abptitpossible interference wlth`,`rivate wells in the area. Petree stated that private wells are typicailynot iri the same aquiferas municipal wells since they are not that deep; h owe ver,an'arialysis will be completed. Council directed staff to proceed with the water tower siting study and approach preferred landowners to discuss possible acquisition: Revisions will be made to the 2014 -2018 Transportation Plan and the Utility CiP to iriciude the water tower and the Holyoke /190tH Street intersection. LaBeau asked if this water tower will serve areas to the east along Cedar Avenue if that were to be developed. Petree stated that this tower needs to serve the higher pressure zones and moving it to the east would site it in a lower pressure zone. The CMF and Airlake towers will ultimately serve the lower pressure zones due to the elevations. 7. Closed session todistuss strategy for labor negotiations Motion was made by LaBeau; seconded by Swecker, to close the meeting to consider strategyforlabornegotiations:'_ Motiori passed unanimously. 8. Adjourn 11 .. Mayor Littleadjourned the,meeting at 7:35 p.m. Respectfully Judi Hawkins, Deputy Clerk Matt Little, Mayor