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HomeMy WebLinkAboutItem 06.fLakeville November 14,2013 Item No. DAKOTA COUNTY 2014 LARGE COMMUNITY FUNDING APPLICATION November 18, 2013 City Council Meeting Proposed Action Staff recommends adoption of the following motion: Move to approve a resolution approving the submittal of the 2014 Large Community Application to Dakota County. Passage of this motion will result in the City of Lakeville receiving up to $48,000 in funds to be used for City -wide recycling activities and events. Overview The City Council is being asked to approve the 2014 Large Community Funding Application for up to $48,000 in 2014. These funds have historically paid for the City's annual Watershed Cleanup Day as well as for recycling at the Art Center and Heritage Center. In 2014, these funds will continue to pay for those community items and it will also fund activities to provide improved recycling options at parks and public spaces as well as planning efforts for assisting the County in implementing organics collection. Primary Issues to Consider • How much money did the City receive last year from the grant? The City of Lakeville received $43,600 to work towards improving recycling options and awareness throughout the city. Supporting Information • Dakota County 2014 Large Community Funding Application • Resolution McKenzie erty Environmental Resources Manager Financial Impact: $ 48,000 Budgeted: Yes Source: Dakota County Recycling Grant Related Documents (CIP, ERP, etc.): Notes: CITY OF LAKEVILLE RESOLUTION NO. A RESOLUTION APPROVING THE DAKOTA COUNTY 2014 LARGE COMMUNITY FUNDING APPLICATION WHEREAS, the Minnesota State Legislature has mandated that communities in the metropolitan area implement recycling programs in order to reduce the volume of waste being taken for burial in landfills; and WHEREAS, Dakota County has adopted a solid waste master plan which sets goals and targets for the accomplishment of solid waste recycling in each community in the County; and WHEREAS, Dakota County provides the local communities with grant funding for implementation and maintenance of local community recycling programs; and WHEREAS, the City of Lakeville has participated faithfully and successfully in the Large Community Funding Program since 1989 and will continue to participate in 2014. NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Lakeville that the City Council does hereby approve the Dakota County 2014 Large Community Funding Application, seeking recycling funds in the amount of $48,000 in 2014. DATED this day of 2013. CITY OF LAKEVILLE Matt Little, Mayor ATTEST: Charlene Friedges, City Clerk Dakota County, Physical Development Division Environmental Resources Department Dale Stoerzinger, 952- 891 -7550, dale.stoer er co .dakota.mn.u s_ Application process: Tammy Drummond, 952 - 891 -7003, C O U N T Y tammy.drummond @co.dakota.mn.us Lakeville 2014 Community Funding Application Packet Application Packet Due Date: November 19, 2013 Funding Period: January 1, 2014 - December 31, 2014 2013 ANNUAL REPORT DUE DATE February 15, 2014 Date Application Submitted November 19, 2013 Submit completed Application Packet by: 1. Uploading to the Dakota County Local Solid Waste Staff (LSWS) SharePoint web site URL: http : / /sharepoint.co.dakota.mn.us /LSWS /default.aspx Login: Password: 2. Or by sending to dale .stoerzin or by mail to: Dale Stoerzinger Dakota County Physical Development Division 14955 Galaxie Avenue Apple Valley, MN 55124 Contact Information for Municipality Designated Recycling Coordinator : Ann Messerschmidt Title: Environmental Resources Specialist E -mail: amesserschmidt @lakevillemn.gov Mailing Address: 20195 Holyoke Ave City /State /Zip: Lakeville, MN 55044 Phone: 952 - 985 -4528 FAX Number: 952 - 985 -4499 Municipality: Lakeville Funding Year: 2014 1. Copy of the Official Resolution or Minutes of the Proceedings Attach an official action from the governing body (e.g., City Council or Commission) requesting the funding allocation OR a certified copy of the official proceedings of the governing body approving the funding allocation. 2. Workplan Attach a Work Plan that includes activities, timeline, and deliverables. 3. Requested Budget Fill in the summary below and attach an itemized budget in Part VII. Fund Request County Fund Eligibility Admin, Outreach /Education, Priority Issue $48,000 LN I F, if allocated $0 TOTAL $48,000 4. Compliance with Public Entity Laws *If no, identify the timeline and steps being taken to obtain compliance. I certify that this 2014 Community Funding Application Packet was prepared under my direction or supervision, and that the information is true, accurate, and complete to the best of my knowledge. I certify that a 2014 Annual Report demonstrating compliance with this application will be submitted to the Department by February 15, 2015. Ann Messerschmidt Name of person completing document Signature (electronic signature acceptable) Environmental Resources Specialist Title 11/19/13 Date 2 Yes No* MN Stat. 115A.151 (internal recycling programs for facilities under the municipality's control) X MN Stat. 115A.552 (community recycling programs in place) X MN Stat. 115A.552 (residents have the opportunity to recycle) X MN Stat. 473.848 and 115A.471 (management of solid waste collected under contract from municipal operations) X *If no, identify the timeline and steps being taken to obtain compliance. I certify that this 2014 Community Funding Application Packet was prepared under my direction or supervision, and that the information is true, accurate, and complete to the best of my knowledge. I certify that a 2014 Annual Report demonstrating compliance with this application will be submitted to the Department by February 15, 2015. Ann Messerschmidt Name of person completing document Signature (electronic signature acceptable) Environmental Resources Specialist Title 11/19/13 Date 2 2014 Work Plan /Annual Report [. Administration Local Solid Waste Staff (LSWS) Meetings GOAL: Open communications to share activities and results between County and Municipal staff. The municipality's designated recycling coordinator must plan to attend at least four out of the following six LSWS meetings per year. REPORT: When submitting the Annual Report, check each box next to the meetings attended. Dates ❑ January 9 ❑ July 10 ❑ March 13 ❑ Sep tember 11 El May 8 ❑ November 13 Internal Recycling Activities GOAL: Promote recycling and waste reduction in the municipality's administrative buildings. List the activity, general message, date and type of measurement (e.g., attendees to a presentation, number of labels placed on bins) for each internal outreach activity. REPORT: Update the table with actual reasurement when submitting the annual report. Example: Presentation at Parks Research hauler contract for Paper reduction waste reporting II. Waste Abatement & Residential Recycling Website content up for renewal GOAL: Consistent recycling and waste abatement messaging through the County. ® 1 verify that all information on the municipal website regarding solid waste reduction, reuse, recycling, organics diversion and household hazardous waste links to County applicable webpages. Required Communication GOAL: Inform residents of waste abatement opportunities and household hazardous waste services at The Recycling Zone. Each municipality is required to produce at least one written and electronic (if applicable) communication to every new and existing household for each of the following topics: 3114114 Number of 21 attendees attendee (84% of staff, 8/30/14 When is contract Recycling (e.g., curbside and drop -off), waste reduction and /or reuse The Recycling Zone services List the means of outreach, general message, date produced and type of measurement (e.g., number of newsletters distributed) for each activity. REPORT: Update the table with actual measurement when submitting the annual report. Example: Postcard to new Recycling 511114 Readership 1 postcard residents ` 30 new residents Newsletter article HHW Spring # distributed Recycle Zone article Recycle Zone Nov /Dec # distributed Required Outreach (Large Communities only) Required of the Rural Solid Waste Commission and communities with over 1,000 households. GOAL: Education of residents including schools and businesses to increase recycling and waste reduction. Each municipality must complete at least FOUR eligible educational activities not covered in the above tables. Suggestions are listed below but other activities may be approved by Department. List the type of measurement (e.g., attendees to a presentation, number articles published). REPORT: Update the table with actual measurement when submitting the annual report i udience Type 'T' Actual Example: Promote Recycling 515114 Residents ement Metric Event 60 attendees green living at annual attendance River Clean Up Day Event Park and Recreation Recycling Spring, Residents # distributed i ads summer, fall /wint Cable Channel 16 Recycle April- Residents Times aired Zone August ! j Earth Day Celebration Recycling 4/26/14 Residents # booths and # attended New Resident Packets Recycling, Ongoing New # of items and Recycle Z ! Residents # distri buted j Eligible Educational Activities • Sponsor an event for Earth Day, America Recycles Day or Pollution Prevention Week • Coordinate an event for a school(s)about recycling, waste reduction or HHW • Distribute an additional printed or electronic outreach piece about recycling or waste reduction • Presentation /activity to community group (minimum 10 attendees) • Staff a booth at a community event with waste abatement information • Post social media messages (posts must be at least monthly) • Other educational activity as approved by Department staff as part of the work plan meeting 4 Waste Abatement Events and Activities GOAL: Increase residential recycling in Dakota County Each municipality must develop programs to achieve residential recycling goals. Use the table to list events and activities where materials are collected to be recycled or reused (not disposal). Activities that do not fit into the table requirements should be listed in the narrative below. REPORT: Update the table with actual measurement when submitting the annual report. Update the narrative with activity outcomes. Collection Events and Activities List the event or activity, date conducted, how it was promoted and the type of measurement (e.g., attendees to an event, weight or volume of material collected). Event promotion may also be used in residential outreach and education (above) if the activity also communicates general recycling, waste reduction and reuse knowledge. Activities that are not associated with a date should be described in the narrative questions below. Example: "Recycle Your Holiday Lights" drop -off at Burnsv Ic e Center 1211114- 1 Facebook post Pounds of lights 47 /bs. of string 1131115 Website collected lights Recycle your Holidays 11/15/14 - drop off at City Hall, 1/31/15 and 3 City Liquor Store information on Locatio I pounds of lights Watershed Cleanup Day April collected 2014 Newsl article Facebook post _ Try to receive Website information on Newsletter article I pounds of lights collected Letters, emails, Amount of trash website, newsletters, I and recycling c st ation _c ollected NOTE: to add another row, click in the last box of the table and press TAB. 1. Describe other waste abatement activities and /or program development conducted by mur `oality, s- °h as ma , ` °- bulky waste. The City of Lakeville collects hart to get rid of items at our Household Hazardous Waste Drop -off event. Hl. 20 Waste Abatement Planning 1. Describe efforts to identify a quantitative waste diversion baseline and annual goal for your mAgR'��rar^,�a #aa ��,�„ ���pra�ic r��aar��� e�Ar Erm��mcpl��IrlA. The City of Lakeville will assist the County, when able, to collect city specific data. ribe ply irts to implement municipality -wide organics diversion. The City of Lakeville will work with the County, when able, to investigate organics diversion opportunities. GOAL: Provide consistent recycling opportunities for public gathering areas, including parks, public areas, events and in municipally -owned non - administrative buildings. Municipalities must coordinate to offer recycling in public areas by the end of 2015. Fill out the following workplan by selecting the activities under each Goal that your municipality will accomplish during 2014 and what you think will be done in 2015. For the checked activities, identify when the activity will be completed (timeline). Expand on activity details if needed. REPORT: Fill in the 2014 Results column with outcomes and /or actual diversion measurements. Public Area Recycling Timeline 2014 Results Objective 1. Provide recycling collection in park shelters and along major trails, and applicable public areas °7 ®Form a team of stakeholders February c ' 2014 OD b P. ®Review goals and expectations March 2014 ❑Get community input ® Evaluate parks, public areas August 2014 B ® List characteristics / challenges of August 2014 "' each park ®Prioritize parks, public areas August 2014 ❑Conduct a waste sort (if needed) ® Determine needs for each park August 2014 j c ®Request labels /signs /bins from 2015 a, E department E ®Post labels /signs 2015 ® Relocate existing bins 2015 ®Place new bins 2015 ©Identify maintenance improvements 2015 ®Announce changes to municipal staff 2015 M ®Announce changes to public 2015 F E ®Place signs explaining program at 2015 parks ❑Announce changes to public N Objective 2: Provide recycling collection in municipally -owned and operated buildings N ®Form a team of stakeholders February Recycling, 2014 V p N Review goals and expectations March 2014 Event location ❑Get input (e.g., vendors, community) (if known) NEvaluate buildings September 2014 w NList characteristics / challenges of September May 15, 2014 each 2014 ❑Assess waste collected (e.g., waste sort) Center N Determine needs for each building November Lakeville Arts 2014 a NRequest labels /signage from County 2015 a, NPost labels /signage 2015 CL N Relocate existing bins (if needed) 2015 NPlace new bins (if needed) 2015 Potentially add IN Maintenance improvements 2015 Early July 2014 NAnnounce changes to municipal staff 2015 E NAnnounce changes to public 2015 E NPlace signs explaining program at 2015 c parks Objective 3: Provide recycling and /or organics collection at municipality -run and municipality - sponsored events Estimated Recycling, Name of Event Date(s) of event Attendance Event location (if known) Organics, or both? Lakeville Arts Taste of Lakeville May 15, 2014 2,000 Recycling Center Lakeville Arts Art Festival September 2014 10,000 Recycling Center Potentially add Downtown and Pan- o -Prog Early July 2014 40,000+ recycling other locations in Lakeville V. l=ocal Negotiated Initiative Funding Is your municipality applying for LNIF: ❑Yes []No The 2014 Local Negotiated Initiative Fund (LNIF) focuses on organics diversion from residents and business recycling outreach. LNIF projects and programs are negotiated with Environmental Resources Department staff prior to submittal of the Application. Department approval is required to receive funding. Eligible LNIF projects: • Education and operation expenses supporting and promoting organics diversion for residents. • Recycling and /or organics diversion education /communication program for businesses. • Recognition program for businesses that implement waste reduction, reuse, recycling and /or organics diversion. • Organics diversion at municipality- sponsored events, such as parades, municipal celebrations, or other short - duration events. • Priority Issue development /completion. • OTHER activity that enhances organics diversion or business recycling or organics diversion LNIF Work Plan and Annual Report: Please identify and describe the proposed activities that your municipality will undertake in the current application year. Please note that LNIF project results must be included in the 2014 Annual Report and include all the below information: 1. Identify the cost and type of LNIF project from the above list of eligible projects that your municipality would like to complete. Name of project: Total cost: Summarize in two or three paragraphs the work that your municipality would like to perform in this LNIF project area. Include a brief description of why you chose the specific project area, including a discussion of the municipal need. Complete the Work Plan below for each approved initiative. The 2014 results column must be completed at the end of the year. 0 REPORT: Answer the following questions when submitting the Annual Report. 4. Describe challenges encountered and possible solutions learned with the project. 5. Briefly describe how the LNIF project will be sustainable after this funding period. W. 2014 Community Funding Budget and Expense Form Municipalities must enter estimated costs per line item based on the total community allocation. LNIF allocations are identified separately. Please list all municipality contributions (i.e., financial, staffing, other). Use another table if necessary. Municipality contributions are not mandatory but help the Department identify needs for this program. The total County share may not exceed the "amount of funds eligible for" provided by County staff in the application. Funding from budgets may not be carried over to the next year. Please identify the total percent FTE for your municipality to coordinate this program: _15_% 10 *NOTE: To update formulas, press Ctrl + A, then press F9 2014 Community Funding Performance Scorec The Community Funding Program enables each municipality to work with Department staff to develop and implement projects and programs for waste abatement towards achieving Master Plan objectives. Administration Work needs to be done a meet goals • Residential Curbside Recycling Services Provided Residents have access to curbside recycling through a private hauler or municipality- sponsored program. Designated municipality staff attended at least 4 out of 6 municipality /county meetings per year. Municipality participated in and submitted annual Work Plan, with Budget Waste abatement efforts in municipal operations continued Annual report is complete and submitted on time Recycling Waste Abatement & Residential Work needs to be goals done • .- Communicato Outre Municipality uses resources from the Residential and Business Toolkits (articles, images, etc.), provided by the Department Printed and electronic recycling resources for residents follow the Dakota County style guidelines for logo and website references, and use terminology and /or images provided by the Department. The municipality website content for solid waste management and household hazardous waste links to the County's respective webpages. At least one written and electronic (when applicable) communication is distributed to every existing household about recycling, waste reduction and /or reuse. At least one written and electronic (when applicable) communication is distributed to every new household about recycling, waste reduction and /or reuse. At least one written and electronic (when applicable) communication is distributed to every existing household 11 about The Recycling Zone services. At least one written and electronic (when applicable) communication is distributed to every new household about The Recycling Zone services. At least four additional education activities accomplished from a menu of options developed by the Department. Accuracy of information is verified with Department staff before distribution. Printed materials identify funding source. Quantitative and qualitative measurements related to Master Plan objectives for each communication and outreach activity are provided. _ P rog r ams & Recyclin Events A municipality waste diversion baseline and annual goal for municipality is developed. Programs to achieve the residential recycling goal are developed /implemented. Planning is underway to implement municipality -wide organics diversion. Quantitative and qualitative measurements related to Master Plan objectives for each project /program activity is provided. Priority done k meet goals Recycling collection is offered in municipality -owned non - goals administrative facilities (e.g., community centers). Recycling collection is offered in park shelters and along major trails as well as applicable public areas. Recycling collection is offered at municipality- sponsored events. Follow best practices provided by the Department. Park, event, public space and internal recycling and trash collection containers are labeled with signs /labels provided by the Department. Residents and applicable coordinators /staff are educated about recycling in parks, public areas and events. 12