HomeMy WebLinkAboutItem 06.bCITY OF LAKEVILLE
CITY COUNCIL MEETING MINUTES
November 18, 2013
Mayor Little called the meeting to order at 7:00 p.m. in the Council Chambers at City Hall.
Members Present: Mayor Little, Council Members Davis, Swecker, Andersois and LaBeau
Staff Present: Steve Mielke, City Administrator; Roger Knutson, Citttorney; John
^ P Chi `; C Publ Works Director; David Olson,
Kornmlallll, ' i nt e rim O11Cc' �. tier, �„iYIS Petree, Pii ui.
Community & Economic Development Director; Dennis Feller,' finance DirectoryzBre
Altergott, Parks & Recreation Director; Allyn Kuennen AA` istrative Services Man:
Daryl Morey, Planning Director; Charlene Friedges, C�0 Clerk
3. Citizen Comments: None
4. Additional Agenda Information: Mr. Mielke provided copies of a letter from Jennifer &
Kevin Chou, along with a revised resolution, for item No. 8"
6. Consent Agenda
Motion was made by Swecker, seconded by Davis to approve the consent agenda items as
follows:
a. Claims for
b. Minutes of the November 4;`2013 City Council meeting
c. }mutes of the November 4, 2013 Special Council meeting
October 28, 2013 Council work session
e. ResoltttiY n No. 13 -47 accepting donation from Minnesota Department of Public Safety,
Office of Traffic Safety
f. Resolution No. 13 -98 approving Dakota County 2014 Community Funding Application
g. Accept resignation of Anna Johnson from the Lakeville Area Arts Center Board
h. Agreement with Blue Water Science for engineering services
City Council Meeting Minutes, November 18, 2013 Page 2
i. Adoption of the Lakeville Comprehensive Water Plan Update
j. Acceptance of the Lakeville Water Treatment Facility Expansion Study
k. Resolution No. 13 -99 supporting the Dakota County 2014 -2018 Transportation Capital
Improvement Program
1. Findings of fact and conditional use permit to allow an automatic..car wash attached to an
existin0 convenience store building located at 9 290 — 202 ° Street W`. ,
m. Snow removal contract with Fenm's Outdoor Services for 2013 -2015
n. Resolution No. 13 -100 authorizing the sale of
o. Snowmobile Trails Assistance Program Maintenance and Grooming Grant Agreement
with the Minnesota Department of Natural Resources
p. Revoke tree work license issued to
q. Table until the December 2, 2013
meeting: Findings of Fact and Decision
related to Charter
Roll call was taken on the
Davis, Little, Swecker, Anderson, LaBeau
5.
Bill
of Public Safety, Office of Traffic Safety,
recogrified the Lakeville Police Department for its efforts in traffic safety and awarded a
Kpgiom Signals LIDAR (traffic safety laser) to the City of Lakeville.
hit rim Chief K�rnmann presented the October Police Department monthly report.
Brett Alt rgott presented the Parks & Recreation Department October monthly report.
Public Hearing - Downtown Special Service District
Mayor Little opened the public hearing on the imposition of a service charge for the
Downtown Special Service District. Community & Economic Development Director Dave
Olson stated the Special Service District Advisory Board has requested the City Council
consider levying a service charge in the amount of $27,500 for taxes payable 2014. The
City Council Meeting Minutes, November 18, 2013
Page 3
allocation of the total service charge to the downtown district is based on the net tax capacity
of the commercial value of the properties in the district. He explained that the service charge
establishes the annual budget for the activities of the Downtown Lakeville Business
Association.
Judy Tschumper provided an overview of the events and activities sponsored by the
Downtown Lakeville Business Association during the past year, as well as events and activities
planned for the upcoming year.
D.^,nald Cnniker owner of Lakeville Family Bowl, stated that
special tax since the district was established, his business has
Motion was made by Davis, seconded by Anderson, to
Roll call was taken on the motion. Ayes - Little, Swect
Motion was made by LaBeau, seconded by Swecker, to aj
101imposing a service charge for Special Service District
Roll call was taken on the motion.
8.
Public Hearing - Weed /Grass Removal
Mayor Little opened the public hearing o
,
removal and property mifntenance code
the proposed assessment for
to be assessed is $3.297.83. N
Clerk received a
Chous are obiec
nt. The
prior to
due to
a t o he has had to pay this
,0 no benefit from it;
e public hearing.
$rson, LaBeau, Davis
Resolution No. 13-
ft "r taxes payable 2014.
LaBeau, Davis, Little
na Property Maintenance Code Violations
theadoption of assessments for weed and grass
iolations. Finance Director Dennis Feller presented
18 parcels of property. The total amount proposed
administrative fees and interest. He stated the City
Yen objection from Jennifer & Kevin Chou, 16186 Logarto Lane. The
to the assessment, as the violation occurred before they purchased the
Mr...Feller explained that HUD has expressed a willingness to pay the
essment will not be levied against the Chou property if payment is
:.ember 31
i5 Lower 169 Street W., stated she was unable to get her back yard mowed
hardship. She stated the contractor mowed the prairie grass on her
which was demarcated and should not have been mowed. She stated she is opposed
to paying the interest and asked if the City could allow her to pay the bill in installments.
Mr. Feller recommended the City Council remove this parcel from the assessment at this time
to allow him an opportunity to meet with the property owner and City staff.
Motion was made by Davis, seconded by LaBeau, to close the public hearing.
City Council Meeting Minutes, November 18, 2013 Page 4
Roll call was taken on the motion. Ayes - Anderson, LaBeau, Davis, Little, Swecker
Motion was made by Swecker, seconded by Anderson, to approve Resolution No. 13 -102
adopting assessment for weed and grass removal and property maintenance code violations,
removing Parcel ID Number 22-21174-03-110 from the assessment and directing staff to meet
with the property owner, and acknowledge receipt of the letter from Jennifer & Kevin Chou
dated November 13, 2013.
Roll call was taken on the motion. Ayes - LaBeau, Davis, Little, Swecker, Anderson
9. Public Hearing - Improvement Project 14 -02
May Tittle opened the public hearing on the 2014 atreet reconstrruction proieet3 x.
Improvement Project 14 -02. Public Works Director Chris Petree and Monica ° Heil of WSB &
Associates provided an overview of the project, which ineludestraffic calming improvements
along Flagstaff Avenue. In addition, it is proposeeio r existing 48 -inch sidewalk
with a 60 -inch sidewalk along Flagstaff Avenue. The widening would take place on the street
side of the existing sidewalk. Also, in response to a request bythe residents, the 170 Street
sidewalk is proposed to be extended to Gerdine Path in order to provide a connection to the
other sidewalk systems in the area.
In Niakwa Village 2 °a Addition, roadway surface improvements are proposed in addition to
spot concrete curb and gutter, replacement., Water main replacement and storm sewer
rehabilitation is propok zl in Cedar Highlands 5 Addition. Proposed improvements in the
remainder of the p area include complete street reconstruction, curb and gutter
replacement, spdtsidewalk.replacernent and storm sewer improvements to correct some
localized drainage issues.`
The tptM' stimated project cost is $10,236,050, and at this time $3,055,350 is estimated to be
ssed to the benefiting property owners. Ms. Heil explained the City's assessment policy
provided estimated assessments for each project area. Project costs are assessed at 40 %;
�r main ancL nitary sewer improvements are paid by the City and not assessed. With
respect to the'sidewalk expansion, Mr. Petree explained that only that portion of the sidewalk
that would otherwise be replaced, regardless of the widening, is proposed to be assessed to the
benefiting property owners.
Questions /comments from the audience:
Gordon Lundquist, 6299 Lower 1611 St. W, questioned the need for curb and gutter
replacement.
City Council Meeting Minutes, November 18, 2013
Pam Rosenow, 6270 161 St. W, also asked about curb and gutter replacement, as she feels it is
unnecessary in some areas.
Ms. Heil explained that curb and gutter replacement estimates are based on structurally
deficient curb and underground storm sewer improvements that would necessitate removal of
the curb. It is often more cost effective for a contractor to continue with curb and gutter
replacement on an entire block as opposed to piecemeal or spot
project area.
Council Member Anderson also expressed concern with untie
gutter and asked how the curb deficiencies are identified. Ms.
visual inspection surveys are currently being conducted in thi
determine street grades and any localized drainage issues4hat
replacement of curb and gutter.
Mark Anderson, 16522 Fishing Avenue, asked how
acement within the
y replacement of curb and
xplamied that, beyond
to more aceurately
require removal and
iaRe are done.
Mr. Petree stated survey work will take into account the graves and different elevations to
better determine what improvements need cu be made, to improve drainage. In addition, he
pointed out that in order for the streets to last'40 to 50 years, it is important that the concrete
curb and gutter is built to also last that Iong.
Thomas Mielke, 16039 Excelsior Drive, stated he agrees that the streets in his neighborhood
need to be replaced but questioned the need for replacing the water and sewer.
Kent Joyner, 17008 Georgetown Way, asked for a copy of the soil test and ground
contaminationseports and'questioned why the residents have to pay for replacing
infrast& tture that, in his opinion - wasn't done right when the development was built.
Ms. Heil stated itAs not proposed to replace the water main or sanitary sewer on Excelsior
Drive. She explained that tests are performed to determine if soils are corrosive to the metal
pipes in the ground. The soils are not contaminated. Installing plastic pipe is one way to deal
with corrosive soils. She noted that the cost associated with replacing the pipes will be funded
by the City.
Mr. Petree explained that back in 1994, when Cedar Highlands 5th Addition was developed,
engineers did not have the tools that they have today to test for corrosive soils.
Michael Dronen, 16424 Flagstaff Avenue, asked about an 8 -10 inch hole that was drilled in the
street.
City Council Meeting Minutes, November 18, 2013
Page 6
Mr. Petree explained that the City's geotechnical contractor did investigative borings at
several locations earlier this fall in preparation for this project.
Joseph Leech, 16004 Excel Way, stated he plans to widen his driveway in the future and asked
about the design of the curb. He also asked about the breakdown on the assessments.
Mr. Petree stated the City would work with Mr. Leech with respect to his d and make
accommodations for the additional width when the curb is installed. The new curb design
will be consistent with whatever curb style currently exists.
Chris Johnson, 16082 Flagstaff Avenue, asked ahn„t the
more detailed with respect to the 160' Street /Flagstaff A
presented a few weeks ago.
Darin Anderson, who owns multiple properties in the Sw
questioned the City's policy related to developments with
why the properties in Sunrise Village
Z
mprovements when their streets are
pointed out that the proposed assess
assessments, do not seem equitable.
With respect to
Ms. Heil stated
Council to beef;
!ing and whether it is
, section than what was
ge development,
owned streets and asked
assessed for the Flagstaff Avenue
by their association. Iie further
, compared to the Niakwa Village
final bump -out improvements on Flagstaff Avenue,
onsidered, pending authorization from the City
of the project.
Ms. Heil explained that the pO assessment to Sunrise Village is consistent with the
City §� �essment policy, given that the only access for residents in that development is on
Flagstaff Avenue. She also explained that Niakwa Village, which has two public streets, is
being assessed for street improvements. The amount varies between the two townhome
developments because of the concrete curb and gutter and storm sewer improvements that
are proposedfor Flagstaff Avenue.
Mr. Mfelke suggested the Council analyze the City's policy related to townhome
developments prior to the assessment hearing on this project. It was suggested the Council
review this matter at an upcoming work session.
Myron Drellack, 6340 Lower 161 Street, stated he supports the project, but only the work
that needs to be done, and asked the Council to be sensitive to residents with fixed incomes.
City Council Meeting Minutes, November 18, 2013
Page 7
Sheila Ehrich, 6565 Lower 169 Street W, asked if the new road would be able to withstand
the number of garbage trucks that travel through her neighborhood.
Kim Gulliver, 16384 Flagstaff Avenue, stated she is selling her home and will have to put
money in escrow to cover the assessment. She asked when the final cost will be determined
and when the first payment can be made.
Mr. Petree stated the streets are designed to sustain overweight vehicles. He al reiterated
the proposed project and assessment schedule. Final costs will not be,determined until the
assessment hearty? g in April of 2014, P —mentc rap be made at thai-time,
Motion was made by Davis, seconded by Swecker, to c-loee the p0blic hearir
Roll call was taken on the motion. Ayes — Davis, Little, Swecker, Anderson,
Motion was made by Davis, seconded by LaBeau to "Pprove Resolution No. 13 -103 ordering
the 2014 street reconstruction project and authorizing the preparation of plans and
specifications and advertisement for bids.
Roll call was taken on the motion.
10. Unfinished business: Council Member
respond to Donald Speiker's comments
Association service char" e; and he enco
11. New business:
Anderson, LaBeau, Davis
son apologized that the City Council did not
ne the Downtown Lakeville Business
Mr. Speiker to work with the DLBA.
12. Announcegzients: Next regular City Council meeting, December 2, 2013
Council work sessions, November 19 and November 25
Little adjourned the meeting at 9:26 p.m.
Charlene Friedges, City Clerk
Matt Little, Mayor