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Home My WebLink AboutItem 06.kf ' November 26, 2013 Item No. LANDSCAPE MAINTENANCE CONTRACTS WITH VONSANK LAWN CARE, INC. AND JEFF REISINGER LAWN SERVICE, INC. Proposed Action Staff recommends adoption of the following motion: Move to approve Enhanced Landscape Maintenance Contract with VonBank Lawn Care Inc. and Standard Landscape Maintenance Contract with Jeff Reisinger Lawn Service, Inc. Passage of this motion will result in Mayor and City Clerk executing a Contract with VonBank Lawn Care, Inc. and Jeff Reisinger Lawn Service, Inc. for landscape maintenance services. Overview The City has contracted with landscape maintenance companies to maintain various properties throughout the city for over 13 years. The Enhanced Maintenance Contract sites include high profile sites such as City Hall, Police Department and Fire Stations. The Standard Maintenance Contract sites include small scattered parks, public facilities such as well houses and lift stations, and parkway boulevards and medians such as Ipava Avenue and Kensington Boulevard. City staff advertised and accepted bids for Enhanced and Standard Landscape Maintenance Contracts in October of 2011. The low bid for the 2012 one -year contract for Enhanced Landscape maintenance services was submitted by VonBank Lawn Care, Inc. The low bid for the 2012 one -year contract for Standard Landscape maintenance services was submitted by Jeff Reisinger Lawn Service, Inc. With both contracts, the City had the discretion to extend the contract a second year (2013) under the initial conditions of contract which occurred. The current contract also allows the City to extend the contract additional years under the initial condition of contract. At this time, staff is recommending to extend the contract with VonBank Lawn Care, Inc. for Enhanced Landscape Maintenance Services in 2014 at a cost of $60,651.57. Staff is also recommending to extend the contract with Jeff Reisinger Lawn Service, Inc. for Standard Landscape Maintenance Services in 2014 at a cost of $74,235.38. PrimaEy Issues to Consider • Are VonBank Lawn Care, Inc. and Jeff Reisinger Lawn Service, Inc. reputable companies that will provide quality landscape maintenance services? Jeff Reisinger Lawn Service, Inc. has provided quality service for the City of Lakeville over the past 12 years and VonBank Lawn Care, Inc. has done so over the past two years. Supporting Information Copy of Enhanced Landscape Maintenance Contract with VonBank Lawn Care, Inc. and Standard Landscape Maintenance Contract with Jeff Reisinger Lawn Service, Inc. for the 2014 mowing season. ,John Hennen Park Maintenance & Operations Mgr Financial Impact: $134,886.95 Budgeted: YIN Y Source: General Fund Related Documents (CIP, ERP, etc.): Notes: CONTRACT FOR SERVICES VICES ENHANCED MOWING 2014 AGREEMENT made this 2 nd day of December 2013, by and between the CITY GE LAICEVILLE, a Minnesota municipal corporation ( "City ") and V®NBAN1K LAWN CAIN, INC. ( "Vendor "). IN CONSIDERATION GIB THE MUTUAL COVENAN'T'S THE PAR'T'IES AGREE AS FOLLOWS: 1. CONTRACTOR'S RESPONSIBILITIES. 1.1 Vendor shall be responsible for providing lawn maintenance services for parcels or properties listed in Exhibit A. 1.2 The City of Lakeville's Enhanced Landscape Maintenance Standards dated 2014, attached hereto as Exhibit B, shall be incorporated herein and, together with this Agreement, shall be referred to as the "Contract Documents," all of which shall be taken together as a whole as the Contract between the parties, as if set out verbatim and in Kill herein. In the event of conflict among the provisions of these documents, the terms of this Agreement shall control resolving any such conflict. 2. ]INDEMNIFICATION. 2.1. The Vendor shall indemnify, defend and hold harmless the City and its officials, agents, representatives and employees from any loss, claim, liability and expense (including reasonable attorney's fees and expenses of litigation) with respect to: (a) Worker's Compensation benefits payable on account of injury or death to any Vendor employee, or to any employee of Vendor's subcontractors, where the injury or death arises out of, or is in any way related to, the work performed or to be performed under the Contract; (b) claims for personal injury, death or property damage or loss asserted by a Vendor or subcontractor or any of their officers, agents, representatives, or employees where the injury, death, damage, or loss arises out of, or is in any way related to, the work performed, or to be performed, under the Contract; and (c) claims for personal injury, death or property damage or loss as asserted by third- parties at the work site where the claim is based in the whole, or in any part on, or is in any way related to, any act or omission by Vendor or Vendor's subcontractors, agents, employees or delegates. 2.2. Vendor shall agree that the indemnities stated above shall be construed and applied in favor of indemnification. To the extent permitted by law, the stated indemnities shall apply, regardless of any strict liability or negligence attributable to the City, and regardless of the extent to which the underlying harm is attributable to the negligence or otherwise wrongful act or omission (including breach of contract) of Vendor, its subcontractors, agents, employees or delegates. Vendor also agrees that, if applicable law limits or precludes any aspect of the stated indemnities, then the indemnities will be considered limited only to the extent necessary to comply with that applicable law. The stated indemnities continue until all applicable statutes of limitations have run. C: lUsersl vonbankl AppRata \LocalNicrosoft\WindowslTcmporary Intemet FileslContent.IE5173ANIT4I\2014 Enhanced Mowing Contract.docx 2.3. If a claim arises within the scope of the stated indemnity, the City may require Vendor to furnish a written acceptance of tender of defense and indemnity from Vendor's insurance company. Vendor will take the action required by City within fifteen (15) days of receiving notice from City. 3. TERM. The term of this contract shall be January 1, 2014- December 31, 2014. The City reserves the right to extend the Contract for additional years under the initial conditions of the Contract. 4. FIGHTS AND REMEDIES. 4.1. The duties and obligations imposed by the Contract Documents, and the rights and remedies available there under shall be in addition to, and not a limitation of, any duties, obligations, rights and remedies otherwise imposed or available by law. 4.2. No action, or failure to act, by the City or the Vendor shall constitute a waiver of any right or duty afforded any of them under the Contract, nor shall any such action or failure to act constitute an approval of, or acquiescence in, any breach there under except as may be specifically agreed in writing. 5. GOVERNING LAW. The Contract shall be governed by the laws of the State of Minnesota. 6. CONDITIONANSPECTIONIREMEDY. 6.1. All goods and other materials furnished under this Contract shall be new and in current manufacture unless otherwise specified, and all goods and work shall be of good quality, free from faults and defects and in conformance with the Contract Documents. All services not conforming to these requirements shall be considered defective. 6.2. Services shall be subject to inspection by the City. 6.3. Defective work shall be removed and replaced, or satisfactorily repaired. 7. CHANGE ORDERS. Without invalidating the Contract, the City may, at any time, or from time to time, order additions, deletions or revisions in the Work; these will be authorized by Change Orders. Upon receipt of a Change Order, Vendor shall proceed with the Work involved. Changes in the Contract Price shall be based upon the Bid Unit Prices. S. UNAUTHORIZED WORK. Additional Work performed without authorization of a Change Order will not entitle Vendor to an increase in the Contract Price or an extension of the Contract Time. 9. OBLIGATIONS OF THE CITE'. The City shall pay the Vendor for performance of the Contract the sum of $60,651.57 for the term of Contract from January 1- December 31, 2014. 10. INSURANCE. Prior to commencing work on the Contract, the Vendor shall furnish the City a Certificate of Insurance required by the Contract Documents. C:\Users\vonbanl:\AppData\LocalMicrosortlWindows\Temporary Internet Fi1es\Content.1E5173AN1T4A2014 Enhanced Mowing Contract.docx CITY OF LAKEVILLE BY: Matt Little, Mayor Charlene Friedges, City Clerk VONBANK LAWN CARE, INC. "1 Its: C: lUserslvonbank\ AppData\L ocat\MicrosoitlWindaws\Temporvy Internet Fi1es\Content.1E5173AMT4112014 Enhanced MaNving Contract.doex 2014 ENHANCED LANDSCA-PE MAINTENANCE QTY PROPIERTY DESCRIPTIONS / LOCATIONS 1. Water Treatment Facility —18400 Ipava Avenue / Well #10, 185 and Ipava Avenue 2. Heritage Center — 20110 Holyoke Avenue (Includes entire berm N of Heritage Center, S Heritage Drive boulevard between Holyoke Avenue and Holister Lane and S Holister Lane boulevard between intersections of Heritage Drive / Holister Lane going E to town -home property line). 3. Fire Station #1 — 20190 Holyoke Avenue 4. Fire Station #2 — 16720 Dodd Boulevard 5. Fire Station #3 —10775 175 Street (Includes 175 Street and Kenrick Avenue boulevards that surround storm water pond S of Fire Station #3 and sodded area around storm water pond). 6. Fire Station #4 — 9465 185" Street 7. Lakeville Liquors Galaxie -- -16000 Galaxie Avenue (Includes berm on S side of liquor store that goes E -W from Valley Lake Park to church property site). Berm to be mowed every other week. 8. Lakeville Liquors Kenrick — 16179 Kemick Avenue 9. City Hall 20195 Holyoke Avenue 1 O.Police Station — 9237 183` Street C:\Users\vonbanklAppData\Local\Microsoft\Windows\Temporary Internet Fi1es\Contcnt.1E5173AN1T4IU014 Enhanced Mowing Contraet.doex Exhib p B 2014 ENHANCED LANDSCAPE MAINTENANCE STANDARDS Section 1— Spring Cleanup 1.1 Inspection of Area The Contractor shall inspect the areas and acquaint themselves with all locations, physical conditions and scope of work involved. 1.2 Scheduling Begin as soon as ground conditions and weather permits. Spring cleanup must be completed at all sites by May 15, 2014. 1.3 Quality Indicators All landscape beds are to be vacuumed/swept/raked to clean up any leaves, litter or sand. All turf areas including boulevards are to be swept/vacuumed. Remove and properly dispose of all cleanup - related debris. Section 2 —1Lawn Mowin6 2.1 Inspection of Area The Contractor shall inspect the areas and acquaint themselves with all physical conditions involved. 2.2 Scheduling Cutting shall occur between the hours of 7:00 AM — 7:00 PM.. Monday through Friday, and 8:00 AM — 5:00 PM, Saturday and Sunday_ 2.3 Cutting Intervals All turf areas shall be mowed at a maximum of seven (7) day intervals. 2.4 Height of Cut All grass shall be kept cut to a minimum height of 2" and a maximum of 3 ". Mowers shall be sharp and adjusted to the specified cutting height at all times. Skips in mowing, streaking of lawns and dragged over grass without cutting will not be accepted. The Park Maintenance & Operations Manager or the Parks Supervisor may change minimum and maximum grass heights. The City reserves the right to change the height of the cut with proper notification to the contractor. 2.5 Policing-of Grounds Prior to mowing turf areas, all trash and debris including cans, rocks, bottles and papers will be removed and properly disposed o£ C:\Usm\vonbankc AppData\ Locai \Microsot €IWindows\Tcmporary Intemet Fi1es \Content.1E5173ANE'1A1 12014 Enhanced Mowing Contraadocx 2.6 Cleaning of Walks and Pavements Clippings will not be discharged onto sidewalks or pavements. All walks and pavements will be swept after mowing to remove and properly dispose of all grass clippings and debris. 2.7 Grass Clippings Grass clippings may remain on the trim, provided they are evenly disbursed. Any detectable clumping must be promptly bagged and properly disposed of Section 3 — _Edging, Weeding, Trimming and Pruning of Shrubs 3.1 Inspection of Area The Contractor shall inspect the area and acquaint themselves with all locations, physical conditions and scope of the work involved. 3.2 Edging and Weeding Edging is defined as clipping of vegetation growing adjacent to, horizontally over or through walks, sprinkler heads, driveways, curbs, parking lots, trees, shrub beds, utility poles, sign posts or any other place where required to present a neat, well - maintained appearance. Edging will occur a minimum of every other grass cutting. Edging the cultivated areas around trees, shrubs, mulch beds, walks and pavements will be required once per month. The grass shall be edged to a line parallel to, and not more than, one inch from the edge of the walks and pavement or curbing. 3.3 Weed Control Contractor will provide a minimum of three applications of herbicide treatments. The herbicide program shall consist of an application of pre- emergent weed control herbicide (Barricade, Triplet, Trimec or approved equal) in May, an approved broadleaf weed control application in June, and a second broadleaf weed control application in August — September. Applications shall be made when dandelions are flowering, but before they go to seed. Reapplication at no additional cost will be required for unsatisfactory results. The designated City representative shall be notified a minimum of 24 hours prior to application. Contractor shall post sites with the appropriate signage indicating sites have been treated. 3.4 Trimming and Pruning Shrubs and trees less than 25' shall be trimmed and pruned a minimum of one time per year by experienced personnel or under the direct supervision of a qualified supervisor of the Contractor. All pruning cuts shall be made with sharp tools at the collar of the parent branch. Pruning and trimming shall be at a time that is not detrimental to the plants. Oaks must never be pruned in May or June. Shape pruning shall be performed in the spring to help control shoots from new growth, and to maintain plant size. All sucker growth will be removed as required throughout the year. Corrective pruning shall be conducted in the fall to reduce C:\ UsersWonbank \AppDatalLocallMicrosof \Windo%vs\Tcmporary Interne! FileslContenIAE5W3ANIT41 VD14 Enhanced Mowing Contract.doex overall plant size as appropriate, remove dead limbs and branches, eliminate weak - /crossing branches and remove low - hanging branches. All trimmings shall be removed and properly disposed of. Section 4 -- Fertilization 4.1 Inspection of Area The Contractor shall inspect the areas to acquaint themselves with all physical conditions and the scope of work involved. 4.2 Fertilizing Fertilizer shall be applied twice during the growing season. Once in early spring, after the spring cleanup and prior to May 20th. The fertilizer shall be a minimum of 25% slow release. A grade analysis of 20 -0 -20, 24 -0 -12, 30 -0 -15 or pre - approved equal shall be applied at a rate of 1.0 pound of nitrogen per 1,000 square feet. Fall application shall be applied between August 15 and September 30, and shall be a grade analysis of 20 -0 -20, 24-0 -12 or pre - approved alternate with a minimum of 25% slow release, applied at a rate of 1.0 -pound nitrogen per 1,000 square feet. Section 5 -- Maintenance of Mulch Beds 5.1 Inspection of Area The Contractor shall inspect the areas to acquaint themselves with all physical conditions and the scope of work involved. 5.2 All mulch beds and tree mulch rings shall be maintained weed, grass and debris free. Mulch beds shall be maintained at a 4 -6" depth, with mulching material provided by the City. Mulch beds shall be cultivated or "fluffed" monthly. Section 6 -- Litter Pickup and Sidewalk and Parking Lot Maintenance 6.1 Ins ection of Area The Contractor shall inspect areas to acquaint themselves with all physical conditions and the scope of the work involved. 6.2 Litter Pickup In conjunction with the weekly turf maintenance program, all areas within the contract area including sidewalks, parking lots, shrub beds and turf areas shall be policed for litter and debris. 6.3 Sidewalk and Parking Lot Maintenance In conjunction with the weekly turf maintenance program, sidewalks and parking lots within the contract area shall be checked. Any gravel, stones, sand, dirt, broken glass or other debris shall be swept and properly disposed of Weeds in C:1 Usersl vonbanklAppDatal1. ocal \Nlicrosott\Windows\Temporary Internet Files\Content.lE5173ANrr4l12014 Enhanced Mowing Contract.docx cracks, sidewalks and parking lots shall be sprayed with Round -Up (or approved equal) and then removed after product takes effect. Section 7 — Fall Cleanup 7.1 Inspection of Area The Contractor shall inspect areas shown on the map to acquaint themselves with all physical conditions and the scope of the work involved. 7.2 Scheduling To be completed between October 7 and November 1, weather permitting. All sites to be completed prior to first significant snowfall (sustained snow cover). 7.3 Quality Indicators All landscape beds and turf areas to be swept/blown/'vacuumed clear of all leaves, litter, clippings and debris. Removal and proper disposal of clippings and waste is included. Section 8 -- Irrigation System. Operation, Maintenance and Repairs 8.1 Sites with in- ground automatically controlled watering systems are to be set for appropriate watering program consistent with existing turf moisture needs and evapotranspiration tables. Watering program will meet standards landscape watering requirements during normal natural precipitation expectations. Contractor shall water sites on an odd /even watering program, which is determined by the last digit of the building's address. Watering shall not occur between 11:00 AM and 5:00 PM. 8? The Contractor will be responsible for the cost o;f repairs for any damage to underground irrigation system (i.e. sprinlder heads) caused by the contractor's mowers or weed - whips. Repairs will be made promptly, and in consultation with the Dark Maintenance & Operations Manager or the Parks Supervisor. All repairs must meet the original design standards and use original manufacturer replacements. Meads in zones must have matched precipitation rates. 8.3 The Contractor will provide qualified personnel knowledgeable in irrigation systems now in use at service sites. 8.4 Contractor will be responsible for spring startup and fall shutdown (winterizing). Contractor must notify the Park Maintenance & Operations Manager or the Parks Supervisor a minimum of 48 hours before spring startup or fall shutdown. 8.5 Winterizing of irrigation includes removal of moisture sufficient to prevent damage. Contractor will be responsible for all freeze damage or repairs necessary due to improper winterization, including excessive air pressure or heat buildup. C:1 UserslvonbanklAppDainTocaiNMicroson lWindovvslTcmporary Internet FileslContent.TE5MANIT41LQ14 Enhanced Mowing Contractdocx CONTRACT FOR SERVICES STANDARD MOWING 2014 AGREEMENT made this 2 nd day of December 2013, by and between the CITY OF LAKEVILLE, a Minnesota municipal corporation ( "City ") and JEFF REISINGER LAWN SERVICE, INC. ( "Vendor"). IN CONSIDERATION OF THE MUTUAL COVENANTS THE PARTIES AGREE AS FOLLOWS: 1. CONTRACTOR'S RESPONSIBILITIES. 1.1 Vendor shall be responsible for providing lawn maintenance services for parcels or properties listed in Exhibit A. 1.2 The City of Lakeville's Standard Landscape Maintenance Standards dated 2014, attached hereto as Exhibit B, shall be incorporated herein and, together with this Agreement, shall be referred to as the "Contract Documents," all of which shall be taken together as a whole as the Contract between the parties, as if set out verbatim and in full herein. In the event of conflict among the provisions of these documents, the terms of this Agreement shall control resolving any such conflict. 2. INDEMNIFICATION. 2.1. The Vendor shall indemnify, defend and hold harmless the City and its officials, agents, representatives and employees from any loss, claim, liability and expense (including reasonable attorney's fees and expenses of litigation) with respect to: (a) Worker's Compensation benefits payable on account of injury or death to any Vendor employee, or to any employee of Vendor's subcontractors, where the injury or death arises out of, or is in any way related to, the work performed or to be performed under the Contract; (b) claims for personal injury, death or property damage or loss asserted by a Vendor or subcontractor or any of their officers, agents, representatives, or employees where the injury, death, damage, or loss arises out of, or is in any way related to, the work performed, or to be performed, under the Contract; and (c) claims for personal injury, death or property damage or loss as asserted by third- parties at the work site where the claim is based in the whole, or in any part on, or is in any way related to, any act or omission by Vendor or Vendor's subcontractors, agents, employees or delegates. 2.2. Vendor shall agree that the indemnities stated above shall be construed and applied in favor of indemnification. To the extent permitted by law, the stated indemnities shall apply, regardless of any strict liability or negligence attributable to the City, and regardless of the extent to which the underlying harm is attributable to the negligence or otherwise wrongful act or omission (including breach of contract) of Vendor, its subcontractors, agents, employees or delegates. Vendor also agrees that, if applicable law limits or precludes any aspect of the stated indemnities, then the indemnities will be considered limited only to the extent necessary to comply with that applicable law. The stated indemnities continue until all applicable statutes of limitations have run. G :Waintenance%Word- Excel\OUTSIDE CONT RACTS\LANDSCAPEI?a1412014 standard Mowing Contiact.doex 2.3. If a claim arises within the scope of the stated indemnity, the City may require Vendor to furnish a written acceptance of tender of defense and indemnity from Vendor's insurance company. Vendor will take the action required by City within fifteen (15) days of receiving notice from City. 3. TERM. The term of this contract shall be January 1, 2014 through December 31, 2014. The City reserves the right to extend the Contract for additional years under the initial conditions of the Contract. 4. RIGHTS AND REMEDIES. 4.1. The duties and obligations imposed by the Contract Documents, and the rights and remedies available there under shall be in addition to, and not a limitation of, any duties, obligations, rights and remedies otherwise imposed or available by law. 4.2. No action, or failure to act, by the City or the Vendor shall constitute a waiver of any right or duty afforded any of them under the Contract, nor shall any such action or failure to act constitute an approval of, or acquiescence in, any breach there under, except as may be specifically agreed in writing. 5. GOVERNING LAW. The Contract shall be governed by the laws of the State of Minnesota. 6. CONDITION /INSPECTION /REMEDY. 6.1. All goods and other materials furnished under this Contract shall be new and in current manufacture unless otherwise specified, and all goods and work shall be of good quality, free from faults and defects and in conformance with the Contract Documents. All services not conforming to these requirements shall be considered defective. 6.2. Services shall be subject to inspection by the City. 6.3. Defective work shall be removed and replaced, or satisfactorily repaired. 7. CHANGE ORDERS. Without invalidating the Contract, the City may, at any time, or from time to time, order additions, deletions or revisions in the Work; these will be authorized by Change Orders. Upon receipt of a Change Order, Vendor shall proceed with the Work involved. Changes in the Contract Price shall be based upon the Bid Unit Prices. 8. UNAUTHORIZED WORD. Additional Work performed without authorization of a Change Order will not entitle Vendor to an increase in the Contract Price or an extension of the Contract Time. 9. OBLIGATIONS OF THE CITY. The City shall pay the Vendor for performance of the Contract the sum of $74,235.38 for the term of Contract from January 1- December 31, 2014. 10. INSURANCE. Prior to commencing work on the Contract, the Vendor shall furnish the City a Certificate of Insurance required by the Contract Documents. C: IMaintenancelWord- Exce1\0UTSIDE CONTRACTSILANDSCAPEI2 0 1 4120 1 4 Standard Mowing ContraeLdocx CITY OF LAKEVILLE JEFF REISINGER LAWN SERVICE, INC. B A ,� Matt Little, Mayor AND: Its: Charlene Friedges, City Clerk O. \Maintenance \Word- Excel \OUTSIDE CONTRACTS \LANDSCAPE\3014\2t114 Standard Mowing Contract.docx Exhibit A 2014 STANDARD LANDSCAPE MAINTENANCE CITY PROPERTY DESCRIPTIONS 1 LOCATIONS LOCATION A)Lift Stations / Grinders: 1. 10220 199th Street (Lift Station #4) 2. 19669 Jersey Avenue (Lift Station #5) 3. 11541 185 Street (Lift Station #23) B) Wells / Towers: 4. Well #6 — Dakota Heights Tower — 17990 Jacquard Path 5. Well 47 — 20585 Kenrick Avenue 6. Well #8 — 18490 Italy Avenue 7. Well #9 —10' 48 185' Street 8. Old Valley Park Tower —16929 Gerdine Path 9.Fairfield Tower — 11075 210 Street 10.Well #13 — Ipava Avenue 1 175` Street I I .Well #15 — Ipava Avenue 1 192" Street 12.Well #16 — 190 Street / 1pava Avenue C)Parks: 13.Bassett Park — 18959 Orchard Trail 14.Bracketts Crossing Park — 17775 Layton Path 15.Dodd Pointe Park — 5646 160 " Street 16.Hypointe Crossing Park — 16396 Hutchinson Drive 17.0rchard Lake Beach — 17195 Judicial Road 18.Terrace Park — 8475 L 208"' Street 19.Lynwood Heights Park — 16790 Jackpine Way D)Public Buildings: 20.Heritage Library — 20085 Heritage Drive E) Boulevards / Center Islands: 21.Ipava Avenue — CR 50 to 185 Street (Includes boulevards between back of curb to the trail, width of mower on outside of trail and center islands.) 22.Pareel on NE corner of CR 50 and Ipava Avenue (Includes Lakeville North High School monument sign landscape bed and plantings.) 23.Vacant parcel on NW corner of CR 50 and Ipava Avenue 24.Ipava Avenue — 185` Street N to 175 Street (Includes boulevards between back of curb to the trail, width of mower on outside of trail and center islands.) G: 1MaintenancelWord- Exce]\OUTS1DE CONTRACTS1LANDSCAPE1 201412014 Standard Mowing Contract.docx 25-Kensington Boulevard — between 205 Street and N property line of Malt -O- Meal Company and Automated Assembly Properties LLC. (Includes boulevards between back of curb to the trail, width of mower on outside of trail and center islands with exception of the most northern center island.) F) Roundabouts. 26 .2051b Street and Kenrick Avenue (Includes irrigation system) 27.Dodd Boulevard and Highview Avenue (Includes irrigation system) G :\ Maintenance\ Word- Exce[\OUTSI DE CONTRACTS \LANDSCAPE1:.014\?D14 Standard Mowing Contract.doex Exhibit B 2014 STANDARD LANDSCAPE MAINTENANCE STANDARDS Section 1— Spring Cleanup 1.1 Inspection of Area The Contractor shall inspect the areas and acquaint themselves with all locations, physical conditions and scope of work involved. 1.2 Scheduling Begin as soon as ground conditions and weather permits. Spring cleanup must be completed at all sites by May 15, 2014. 1.3 _Quality Indicators All landscape beds and park amenities (playgrounds, hard - courts, bench pads, fence lines, etc.) are to be vacuumed /swept/raked to clean up any leaves, litter or sand. All turf areas, including boulevards and center islands, are to be swept /vacuumed. Remove and properly dispose of all cleanup - related debris. Section 2 — Lawn Mowing 2.1 Inspection of Area The Contractor shall inspect the areas and acquaint themselves with all physical conditions involved. 2.2 Scheduling Cutting shall occur between the hours of 7:00 AM — 7:00 PM, Monday through Friday, and 8:00 AM — 5:00 PM, Saturday and Sunday. 2.3 Cutting Intervals All turf areas shall be mowed at a maximum of seven (7) day intervals. 2.4 Height of Cut All grass shall be kept cut to a minimum height of 2" and a maxiirium of 3 ". Mowers shall be sharp and adjusted to the specified cutting height at all times. Skips in mowing, streaking of lawns and dragged over grass without cutting will not be accepted. The Park Maintenance & Operations Manager or the Parks Supervisor must approve any changes to the minimum and maximum heights. The City reserves the right to change the height of cut with proper notification to the contractor. G: \Maintenance\Word- Excel\OUTSIDE CONTRACTSiLANDSCAPE\30141-.014 standard Moving Contracl.docx 2.5 Policing of Grounds Prior to mowing turf areas, all trash and debris including cans, rocks, bottles and papers will be removed and properly disposed o£ 2.6 Cleaning of Walks and Pavements Clippings will not be discharged onto sidewalks or pavements. All walks and pavements will be swept after mowing to remove and properly dispose of all grass clippings and debris. 2.7 Grass Clippings Grass clippings may remain on the turf, provided they are evenly disbursed. Any detectable clumping must be promptly bagged and properly disposed of Section 3 — Edging, Weedin7, Trimmin1l and Pruning of Shrubs 3.1 Inspection of Area The Contractor shall inspect the area and acquaint themselves with all locations, physical conditions and scope of the work involved. 3.2 Edging and Weeding Edging is defined as clipping of vegetation growing adjacent to, horizontally over or through walks, sprinkler heads, driveways, parking lots, trees, curbs, shrub beds, utility poles, sign posts, playgrounds or any other place where required to present a neat, well- maintained appearance. Edging will occur a minimum of every other grass cutting. Edging the cultivated areas around trees, shrubs, mulch beds, walks and pavements will be required once per month. The grass shall be edged to a line parallel to, and not more than, one inch from the edge of the walks and pavement or curbing. 3.3 Weed Control Contractor will provide a minimum of two applications of herbicide treatments. The herbicide program shall consist of one application of a combination of pre- emergent weed control (crabgrass) and broadleaf weed control herbicide (Barricade, Triplet, Trimec or approved equal) between May 1 — May 20 (contractor may apply pre - emergent weed control and broadleaf weed control separately if desired), and one broadleaf weed control herbicide (Triplet, Trimec or approved equal) in August - September. Both applications shall be made before dandelions go to seed. Reapplication at no additional cost will be required for unsatisfactory results. The designated City representative shall be notified a minimum of 24 hours prior to application. Contractor shall post sites with the appropriate signage indicating sites have been treated. 3.4 Trimming and Pruning Shrubs and trees less than 25' shall be trimmed and pruned a minimum of one time per year by experienced personnel or under the direct supervision of a qualified supervisor of the Contractor. All pruning cuts shall be made with sharp tools at the collar of the parent branch. Pruning and trimming shall be at a time that is not G: 1Maintenance\Word- ExceltiOUTS1DE CONTRACTSILANDSCAPEL01412014 Standard Mowing Contract.docx detrimental to the plants. Oaks must never be pruned in May or June. Shape pruning shall be performed in the spring to help control shoots from new growth, and to maintain plant size. All sucker growth will be removed as required throughout the year. Corrective pruning shall be conducted in the fall to reduce overall plant size as appropriate, remove dead limbs and branches, eliminate weak/crossing branches and remove low- hanging branches. All trimmings shall be removed and properly disposed of. Section 4 — Fertilization 4.1 Inspection of Area The Contractor shall inspect the areas to acquaint themselves with all physical conditions and the scope of work involved. 4.2 Fertilizing Fertilizer shall be applied twice during the growing season. Once in early spring, after the spring cleanup and prior to May 20th. The fertilizer shall be a minimum of 25% slow release. A grade analysis of 20 -0 -20, 24 -0 -12, 30 -0 -15 or pre - approved equal shall be applied at a rate of 1.0 pound of nitrogen per 1,000 square feet. Fall application shall be applied between August 15 and September 30, and shall be a grade analysis of 20 -0 -20, 24 -0 -12 or pre - approved alternate with a minimum of 25% slow release, applied at a rate of 1.0-pound nitrogen per 1,000 square feet. Section 5 — Maintenance of Mulch Beds 5.1 Inspection of Area The Contractor shall inspect the areas to acquaint themselves with all physical conditions and the scope of work involved. 5.2 All mulch beds and tree mulch rings shall be maintained weed, grass and debris free. Mulch beds shall be maintained at a 4 -6" depth, with mulching material provided by the City. Mulch beds shall be cultivated or "fluffed" monthly. Section 6 — Litter Pickup and Sidewalk & Parking Lot Maintenance 6.1 Inspection of Area The Contractor shall inspect areas shown on the map to acquaint themselves with all physical conditions and the scope of the work involved. 6.2 Litter Pickup In conjunction with the weekly turf maintenance program, all areas within the contract area including sidewalks, parking lots, shrub beds and turf areas shall be policed for litter and debris. G; 1Maintenanee\Word- ExceI\0UTSIDE CONTRACTS! LAN DSCAPE120 1 4\20 14 standard Mowing Contract.doex 6.3 Sidewalk & Parking Lot Maintenance In conjunction with the weekly turf maintenance program, sidewalks and parking lots within the contract area shall be checked. Any gravel, stones, sand, dirt, broken glass or other debris shall be swept and properly disposed of. Weeds in cracks on sidewalks and parking lots shall be sprayed with Round -Up (or approved equal) and then removed after product takes effect. Section 7 — Fall Cleanu 7.1 Inspection of Area The Contractor shall inspect areas shown on the map to acquaint themselves with all physical conditions and the scope of the work involved. 7.2 Scheduling To be completed between October 7 and November 1, weather pennitting. All sites to be completed prior to first significant snowfall (sustained snow cover). 7.3 Quality Indicators All landscape beds and turf areas to be sweptiblown /vacuumed clear of all leaves, litter, clippings and debris. Removal and proper disposal of clippings and waste is included. Section 8 — Irrigation System Operation, Maintenance and Repairs 8.1 Sites with in- ground automatically controlled watering systems are to be set for appropriate watering program consistent with existing turf moisture needs and evapotranspiration tables. Watering program will meet standards landscape watering requirements during normal natural precipitation expectations. Contractor shall water sites on an odd /even watering program, which is determined by the last digit of the building's address. Watering shall not occur between 11:00 AM and 5:00 PM. 8.2 The Contractor will be responsible for the cost of repairs for any damage to underground irrigation system (i.e. sprinkler heads) caused by the contractor's mowers or weed- whips. Repairs will be made promptly, and in consultation with the Park Maintenance & Operations Manager or the Parks Supervisor. All repairs must meet the original design standards and use original manufacturer replacements. Heads in zones must have matched precipitation rates. 8.3 The Contractor will provide qualified personnel knowledgeable in irrigation systems now in use at service sites. 8.4 Contractor will be responsible for spring startup and fall shutdown (winterizing). Contractor must notify the Park Maintenance & Operations Manager or the Parks Supervisor a minimum of 48 hours before spring startup or fall shutdown. G:1Maintenancelword -EXce1 \0UTSIDE CONTPACTSILANDSCAPEL01412014 Standard Mowing Contract.docx 8.5 Winterizing of irrigation includes removal of moisture sufficient to prevent damage. Contractor will be responsible for all freeze damage or repairs necessary due to improper winterization, including excessive air pressure or heat buildup. G: 1MaintenancelWard- ExceIIOUTSIDE CONTRACTSILANDSCAPE1201412014 Standard Mowing Contract.docx