HomeMy WebLinkAboutItem 06.fCITY OF LAKEVILLE
CITY COUNCIL WORK SESSION MINUTES
November 25, 2013
Mayor Little called the meeting to order at 6:30 p.m. in the Marion Conference Room at
City Hall.
Members Present: Mayor Little, Council Members Swecker, LaBeau, Anderson, and Davis
Staff Present: Steve Mielke, City Administrator; Dennis Feller; Finance Director; Chris
Petree, Public Works Director; David Olson, Communitq & Economic, Development
2.
3.
Director; Allyn Kuennen, Administrative
Police Chief; Char Friedges, City Clerk
Citizen Comments
There were no citizen comments.
Mr. Feller requested the City Council re
a revised water and sewer fund analysis
information was not available when the
Nuisance Code Ent
Mr. Kuennen'outlin
nuisance violations.
to
process
john _Kornmann, interim
agenda to include review and discussion of
I by Springsted Incorporated. This
packet was distributed on Friday.
ace
afbrcement and resolution of code and
Led, which include continuing the current
trativecitation process, or modifying the current
time and overhead costs.
Councilsnembers expressed support for the cost recovery process, whereby the City would
charge a fee for inspection services. This process would follow the standard procedures
including investigation of the complaint, inspection of the site and mailed notices. Cost
recovery charges would begin accruing with the second inspection and continue with the
third inspection and into the citation stage for non - compliance situations. After due
process has been completed, the City would send the property owner an invoice. If left
unpaid, the City would assess the cost via State Statute 429. A per- inspection fee would be
approximately $70.00 based on a typical violation scenario requiring a minimum of one
hour of staff time.
Consensus was to proceed with implementation of the cost recovery process and ordinance
amendment for code and nuisance violations
City Council Work Session Minutes, November 25, 2013 Page 2
4. Proposed 2014 Budget and Tax Levy
a. New Employee Positions
Fleet Supervisor:
Mr. Petree presented proposed cost reductions to the 2014 budget with the addition of a
Fleet Supervisor position. It is anticipated that the overtime budget in the Street Division
can be reduced by $2,700 with the addition of a Fleet Supervisor position. He explained
that the Fleet Supervisor would be responsible for monitoring and controlling maintenance
costs, expanding the application of technology and would focus-on fuel efficiency
improvement and parts inventory control. Although exact cosisavings is unknown, a 5%
to 10% cost reduction could annually save the City $65,000 to $130,000 each year,
beginning in 2015. Therefore, staff will reduce the 2615 commodit e udget by a
minimum of $65,000 if the Fleet Supervisor position is approved.
Council member Swecker stated she is hesitai
compensation package of over $100,000. She
positions around so that these duties can be a
position with ''a total
is any way to shirt current
t a lower pay level.
Mr. Petree explained the currently posin
out that the fleet continues to grow and;
shift duties without accruing additional
Mr. Mielke explained the importance of
knowledge to expand and manage the al
in the Street Division. He pointed
ent workloads, it would be difficult to
impacting service levels.
me with a high skill level who has the
of technology to the City's fleet
the Fleet Supervisor position in the 2014 budget
Code Enforcement Officer:
Consistenfwith previous discussion, Mr. Feller recommended the addition of a part -time
code enforcement position in the 2014 budget. Council members concurred.
b. Proposed 2014 Tax Levy
Mr. Feller presented a summary of proposed revisions to the 2014 tax levy, resulting in a
net reduction of $326,273. Therefore, the revised levy represents an overall increase of 2.5%
over the 2013 tax levy.
Council members supported the 2.5% increase and a revised 2014 tax levy in the amount of
$23,657,996.
City Council Work Session Minutes, November 25, 2013 Page 3
c. Information Distribution
No discussion on the information provided
d. Revised Water and Sewer Fund Analysis
Mr. Feller provided copies of a Revised Water and Sewer Fund Analysis prepared by
Springsted Incorporated, along with a sanitary sewer utility rate analysis. He explained that
water and sewer rate adjustments are necessary to maintain revenues sufficient to meet
operating costs, capital outlays and maintenance, debt service
As requested by the City Council, additional scenarios were e
Mr. Feller outlined six different scenarios prepared by S
rates. The recommendation by staff and Springsted is to
on Scenario Two. Scenario Two recommends a balanced
capital assets, incorporating both debt and cash to minim
recommended rate increase is 6.35% in 2014 through 201
Council Member Swecker expressed the importance of c<
large fluctuations and suggested milizingthe issuance of
expenses.
Mr. Mielke explained that several factors, including grov
sewer and water rate
recommending a one
February 1, 2014. Co
He recomm,
ase of 6.35%
5. Preliminary Met Co
Mr Olson presented
recently released by t]
there are significant c
forecasts, which were
approach to
and cash reserves.
:)r the Sewer Fund.
iry sewer utility
increase based
icing needed
ze the rate increase needed. The
i by /o in 2017, and 2.90% in 2018.
in the rates, avoiding
, er additional capital
rth, will have an impact on future
°w of the rates each year. Staff is
sewer and 4.25% for water effective
and Household Forecasts
ry 2040 population, household and employment forecasts
>olitan Council for the City of Lakeville. He explained that
in the Met Council's 2040 forecasts compared to the 2030
for the City's 2008 Comprehensive Plan Update. The
current 2040 preliminary population forecast of 72,400 is 16,400 less than the previous 2030
population forecast. The current 2040 forecasted average household size is 2.37 persons per
household, while`the previous 2030 forecast was 2.65 persons per household. While the
data seems to support that household sizes will decline, staff feels an average household size
of 2.37 is low for this city, as Lakeville continues to attract young families. The previous
forecast of 2.65 persons per household is more realistic for Lakeville, which supports a
projected 80,825 population by the year 2040.
City Council Work Session Minutes, November 25, 2013
Page 4
Mr. Olson and Mr. Mielke explained the importance of accurate population forecasts,
which are the basis for comprehensive planning and affects the Metropolitan Council's
investments in services for transportation, transit, parks and sewer /water lines.
Mr. Olson explained that the Metropolitan Council is actively seeking comments on these
preliminary forecasts, and he recommended the City comment on the forecasted average
household size. The next draft of forecasts will be released in January.
Mayor Little stressed the importance of backing up the
data.
Council Member Anderson stated he feels the City
economic development standpoint, and suggested'(
which doesn't seem to be responsive to the availabl
A letter will be drafted, signed by the City
Metropolitan Council.
Council Member Anderson asked how the
Council's Thrive 2040 process. Mr. Mielke stated out
however, he recommended inviting Met Council repr
Council's January work session to provide an update.
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Little
Charlene
City Clerk
at 7:58 p.m.
with supporting
take a str6n position from an
ing on the forecast model itself,
it could accommodate growth.
and forwarded to
in the Met
ant has been minimal;
Patrick Boylan to the City
Matt Little, Mayor