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Home My WebLink AboutItem 06.gNovember 27, 2013 Item No. APPROVE CHANGE ORDER NO. 1, FINAL ACCEPTANCE AND FINAL PAYMENT TO McNAMARA CONTRACTING, INC. FOR 2013 MISCELLANEOUS ROADWAY REPAIRS, CITY PROJECT 13 -01 December 2, 2013 City Council Meeting Proposed Action Staff recommends adoption of the following motion: Move to approve Change Order No. 1 final acceptance and final payment to McNamara Contracting, Inc. for 201 Miscellaneous Roadway Repairs, City Project 1 Passage of this motion will result in the approval of the change order and final payment to the contractor and acceptance of the project. Overview Change Order No. i is for extra work related to additional areas of roadway repairs that developed during winter /spring conditions and for field conditions encountered during construction that were different than those shown on the plans. The adjustment in the original contract is as follows: Original Contract $6o1,878.40 Change Order No. 1 $ 34 072.2 Adjusted Contract $ McNamara Contracting, Inc. is also requesting final acceptance and final payment in the amount of $113,709.67 for City Project 13 -o1. The final contract amount is $758,io8.07. Primary Issues to Consider • Why is the final contract amount considerably higher than the original contract amount? • Was all work satisfactorily completed? Supporting Information • Staff analysis of primary issues • Change Order No. 1 and summary • Request for final payment from McNamara Contracting, Inc., dated November 18, 2013 • Pay Estimate No. 4 and Final Za C It Financial Impact: $113,709.67 Budgeted: Yes Source: Pavement Management Fund Related Documents (CIP, ERP, etc.): Notes: Additional funding provided by Park Dedication Fund and Utility Fund - Water Operation Staff Analysis of Primary Issues • Why is the final contract amount considerably higher than the original contract amount? Winter /Spring weather conditions created new areas and expanded existing areas of damaged pavement. These additional areas were susceptible to further damaoe from vehicles and in some instances created safety concerns. To address safety concerns and protect the roadway from further damage and potential long -term cost implications, the scope of work was amended to include additional roadway repairs, including watermain breaks. Was all work satisfactorily col i pieted! All work was satisfactorily completed and the contractor has met the administrative requirements for final payment. Owner: Cit of Lak Project No.: 13 -01 Project: 2013 Miscellaneous Roadway Repairs Contractor: McNamara Contracting, Inc. Contract Hate: April 15, 2013 Original Contract Amount: $601,878.40 To: McNamara Contracting, Inc. (Contractor), you are hereby directed to make the changes noted below in the subject Contract: Owner: City of Lakeville By: Date: By: Matt Little, Mayor Charlene Friedges, City Clerk Nature of the Chanoes: 1. Mobilization 2. Traffic Control 3. Restoration 4. Draintile 5, Common Borrow 6. Subgrade Excavation 7. Aggregate Base These changes result in the following adjustment of Contract Price: Original Contract Price $ 601,878.40 Change Order No. 1 $ 34,072.25 Current Contract Price, Including this Change Order $ 635,950.65 The above changes are approved: CITY OF LAKEVILLE By: Zach Johnson, City Engineer Date: The above changes are accepted: McNAMARA CONTRACTING, INC. Date: /i -2o- C ["arlAdisl�7�s7�� s�i! 2013 Miscellaneous Roadway Repairs City of Lakevilie Improvement Project No. 13 -01 Item Linn Quantity rice cmensio,^, MOBILIZATION LS 1 $ 6,700.00 $ 6,700.00 TRAFFIC CONTROL LS 1 $ 1,200.00 $ ?00.00 RESTORATION LS 1 $ 2,260.00 $ 2,250.00 CONNECT TO EXISTING STORM SEWER STRUCTURE EA 1 $ 400.00 $ 400.00 5" DRAINTILE LF 245 $ 50.00 $ 12,250.00 e^ nRAlni T IL E LF: 45 $ 35.50 $ 1,575.nn DRAINTILE CLEANOUT EA 5 $ 175.00 $ 875.00 REMOVE AND RELOCATE MAILBOX EA 2 $ 150.00 $ 300.00 COMMON BORROW CY 55 $ 27.00 $ 1,485.00 SUBGRADE EXCAVATION CY 112 $ 30.00 $ 3,360.00 AGGREGATE BASE CLASS 5 TON 146.69 $ 25.00 $ 3,667.25 CHANGE ORDER NCB. 1 TOTAL: $ 34,072.25 November 18.YD13 Zachary Johnson City of Lakeville 7O19S Holyoke Avenue Lakeville, kXN55Q44 RE: 2O13 Miscellaneous Roadway Repairs City oil Lakeville Project No. 13-01 Dear Roberta: Let this letter serve as McNamara Contracting, Inc.'s notice that all work items on the above referenced project hovabeenconUp|otedandsigh9boff. All project reuonddOuu/neDts,nperatNg' maintenance and warranty forms have been turned over to the owner. The final contract amount isS758 Please refer to pay estimate #4& final application for payment for detailed information regarding th8 work completed n8 the project. Weemkthat final payment including release of all retainage in the amount of $113,709,67 be made at this time. Sincerely, Contracting, Inc. Mi6el J. Tubbs 16700 Chippendale, Avenue "Rosemount krnosNz55008 Office (651)32Z'5500^ Fax (K51)322'5550^F|uot(051)S%2-3939 PROJECT: 2013 Miscellaneous Roadway Repairs City Improvement Project 13 -01 DATE: December 2, 2093 ESTIMATE NO. 4 & Final OWNER: City of Lakeville, Minnesota CONTRACTOR: McNamara Contracting, Inc. 96700 Chippendale Ave Rosemount, N'IN 55068 SUMMARY ORIGINAL CONTRACT AMOUNT: CHANGE ORDER NO, 1 TOTAL CONTRACT AMOUNT $601,878.40 34.072.25 $635,950.65 REQUEST THIS ESTIMATE WORK COMPLETED TO DATE: $ 758,108.07 MATERIALS ON HAND: $ - SUBTOTAL: $ 758,108.07 LESS AMOUNT RETAINED: 0 04 -1 LESS PREVIOUS PAYMENTS: $ 644,398.40 AMOUNT DUE THIS PAYMENT: $ 113,709.67 REMARKS: This is to certify to the best of my knowledge, information and belief, the quantities and values of work certified herein are fair approximate estimates for the period covered by this voucher. Name of Contractor: SIGNED: McNamara Contracting, Inc. TITLE: DATE. _ 3 This is to certify that the work shown in the Statement of Work certified herein has been actually furnished for the above - mentioned project in accordance with the plans and specifications heretofore approved and that the total work is 100% completed as of December 2, 2011 1 hereby recommend payment of this voucher. SIGNED: g,4 l'i C� ?'7)' ; " -''ti' Roberta A. McDonald DATE RECOMMENDED FOR PAYMENT BY THE CITY OF LAKEVILLE, MINNESOTA, SIGNED: City Engineer SIGNED: Finance Director DATE: DATE: PROJECT: 2013 MISCELLANEOUS ROADWAY REPAIRS (13 -01) OWNER: CITY OF LAKEVILLE CONTRACTOR: McNAMARA CONTRACTING, INC. PAY ESTIMATE NO.: 4 & FINAL - DECEMBER 2, 2013 I Current Pay Est Current Pay ESC I Quantity Da Ezt t Contract Price Contract Extension Quantity Extension I Date Date MOBILIZATION IS 1 LsmJOi $ 1,440.00 18,750,00 5 - '. 1 18,750,00 REMOVE CURB AND GUTTER (ALL TYPES) LM FT 3,545 5 5,25 � S _ ,....__ 18,611.25 62 326.60 aGP 5 21 00425 REMOVE CONCRETE WALK SO FT 100 I 1.D0 S 160.00 1 200.06 - ley 4 74 2 2.00 REMOVE CONCRETE DRIVEWAY SO FT IDO 5 2.00 F 260.00 $ - 126.00 REMOVE. PEDESTRIAN CURB RAMP EACH - - - -c s - - 50.00 s - 25000 - - - -- C -- e 1 200'.00" REMOVE CONCRETE VALLEY GUTTER SO FT 150 $ 2.00 < 300.00 $ - $ 360.00 REMOVE BITUMINOUS PAVEMENT SO YD 15,370 275 1 ; 42267.50 $ 48 45225 SAWING BITUMINOUS PAVEMENT (FULL DEPTH) LIN F; 9,360 200 A IS720.00 - 5 j7i0C 21.170.00 SUBG FADE EXCAVATION - (PATCHING) CU YD 250 26.00 S S,000AO 9 - 5 5.780.00 AGGREGATE BASE CLASS 5-(PATCHING) TON 200 15.00 y 3,000,00 159.12 S 2,38`6,80 e. 10,570,95 FOUNDATION MATER IAL(3" MINUS TON 60 S 15.00 4 906.00 $ - 3 774.60 MILL BITUMINOUS STEP JOINT LIN FT 9,360 5 0,50 s 4,680.00 t - i 7651 $ 3.82E80 TYPE MV3 WEARING COURSE MIXTURE NX - (PATCHING) TON 1,725 S 72.00 1 S 124,20D.00 25 S I GOA ON 1 2317.62 S 166,872.86 TYPE LV3 NON WEARING COURSE MIXTURE UR - (PATCHING) TON 1 72.00 F 136,800.00 49 -01 S 3,528.72 j 2629.422 $ 189,318,24 TYPE IV 4 WEARING COURSE MIXTURE (B) - (DRIVEWAYS) SO YD 200 ' 1500 S 3,000.00 S - 4 ( $ 6285.00 PRECASE CONCRETE MANHOLE COVER EACH _ A 1,350.0019 4,050 -00 S I - 2 1 2700 AO CAG'I1G ASSEMBLY EACH 3 680.0,0 : 040,00 S 680.00 5 2.040.00 ADJUST VALVE BOX EACH S 350,06 ,500.00 2 5. 700.00 ".05(100 ADJUST FRAME &RING CASTING EACH 5 5 5 950.00 2,250.00 £ - 5.F 5 F 5 8.100.06 MANHOLE INSERT RISER RINGS EACH LS L 100.00 R 1,800,00 CONCRETE CURB &GUTTER (ALL TYPES LIN FT 3,545 14AO 5 51,048.00 62 S 892 80 1 4077 ? 68708.80 4" CONCRETE WALK VA 4" GRANULAR BASE SQ FT 4,850 5 9.45 S 21,582.50 297 $ 1,321.60 1 6669 $ 25,227,05 CONCRETE DRIVEWAY PAVEMENT EQFT 250 - 6.86 5 1,700.00 $ - 63 a 428.40 PEDESTRIAN CURB RAMP EACH 10 t 5 600.00 1 c. 6,000 00 - 8 $ 880000 CROSSWALK MARKINGS- PAINT SQ ET 468 S 200 93600 S'. - < - IURFESYABLI5HMENT LS 1 £ 14,30000 F Ii30U OO P - c 14300.OD REPAIR IRRIGATION SYSTEM EACH 5 5 L'S 00 s 5]500 _. -._ S i 9 14E -'NG SUBTOTAL: S _ 486.660.25 S. 11,635.47 I $ 613,41 140 SCHEDULE 9: XZ517H STREET TRAIL RECLAMATION FROM IPAVA AVENUE TO HIGHVIEW AVENUE !SOUTH SIDE) MOBILIZATION LS i S SOOAO I S 500.00 $ - 1 S 500.00 REMOVE CURB AND GUTTER (ALL TYPES LIN R 210 S 6.25 -,F S 2500 �- 4' 9 88125 REMOV PEDESTRIAN CURB RAMP EACH 11 50.00 1 5 SFORG - 7 5 3350,00 RECLAIM BITUMINOUS TRAIL SO YD 4,105 4 1.40 $ 5,747.00 ` $ - 1 '819 $ 5.346.60 2.6" BITUMINOUS TRAIL SO R 3c,945 11 0777 SS 28,447.6 3 S - 34766 $ 26760.82 CONCRETE CURB & GUTTER (ALL TYPES) LIN 7 210 F 2700 i s _ 4,910.00 � 4 $ 84,00f 141 S 2.561 BE PEDESTRIAN CURB RAMP EACH it 4 600.60 4 6,600.00 L� $ 4.200.60 ADJUST VALVE BOX EACH 1 350.00 5 350.00 $ - 1 $ ,x,50.00 TURF ESTABLISHMENT LS 1 g 21,600,00 ? 21,600.00 i 21.600,00 S 21.600,00 REPAIR IRRIGATION SYSTEM EACH S 135.00 < J -7,O -00 - 6 ?5.00 � $ 6?5,00 SUBTOTAL S 69787 1 S 22.384.00 j= .3 ,633.67 SCHEDULE C: 205th STREET TRAIL OVERiAY FNvM ficNSINGON BLVD TO JACQUARD AVENUE USQUTH BIDET MOBILIZATION IS 1 § 500.00 S 500.00 S 1 $ 500.00 REMOVE CURBAND GTYOTER(ALL TYPES) LIN FT 60 i 5.50 e 330.00 2 $ 11.00 TS $ 412.50 REMOVE PEDESTRIAN CURB RAMP EACH 2 £ 50.00 5 10 $ 2 $ 100.00 REMOVE BITUMINOUS TRAIL SO FT 1,267 R 1,00. 5 1,267.00 $ - 2160 $ 2.160.00 AGGREGATE BASE CLASS 5 TON 15 IT 25.00 s 375.00 18,07 8 451.75 35.21 $ 880.26 L5" BITUMINOUS TRAIL (OVERLAY) SOFT 45,150 F S 6.50 S 22,57100 248 S 121.50 42176 $ 21.08800 2.5" BITUMINOUS TRAIL 50 FT 815 Is 1.60 5 1,304.00 $' - 1 300 $ 2 MEN On CONCRETE CURB & GUTTER (ALL TYPES) PEDESTRIAN CURB RAMP ADJUST FRAME & RING CASTING MANHOLE INSERT RISER RINGS TURF ESTABLISHMENT REPAIR IRRIGATION SYSTEM LIN FT EACH EACH EACH LS EACH SUBTOTAL: 60 10 1 3 _ 2 5 24.00 $ 1,440.00 2 S 48.00 S - 1 $ 450.00 P 1 $ 100.00 1 S 10,520.G0 $ - 75 $ 1,860.00 iG $ 6. Goo .OD 1,350.00 � . $ 100.00 1 S 10.520.00 ( $ - F 6OCA0 T 5 6,000.,00 % 950.00 S 450.00 100.00 1 £ 300.00 £ 10.520.001 S 10,520.00 _ It 135.00 T s 6,700.06 �270.OU) III 45431.NO ItS 11.702 5 R' 4�, CHANGE ORDER i MOBILIZATION LS 1 S 6.700.00 $ EGGING ( 1 $ EYES 00 1 $ 6,700.06 TRAFFIC CONTROL LS 1 $ 1 200 -00 $ 1,20100 1 $ 1 200.06 $ 1,206.00 RESTORATION LS 1 $ 2260.00 $ 2.260.00 1 It 2260,00 1 S 2.260.60 CONNECT TO EX STORM STRUCTURE EA 1 $ 400.00 1 400.00 1 $ 40000 �� S 400..00 6" DRAIN TILE LF 245 $ 50.00 $ 12,250,00 245 $ 12250C. 245 $ 12,256.00 Current Pay Est Current Pay Est, Quantity to Extension to Item Unit Quantity Contract Price Contract Extension Quantity Extension Data Dew 4 DRAINTILE LP S 4E .4 36.00 F 1,5]5.00 4E ° 1,5]5.001 45 $ 1..`,75.0 DRAIN TILE CLEANOUTS EA 5 5 175.00 3 875.00 ; &7500 $ 876.60 REMOVE AND RELOCATE MAILBOXES EA 2 S S 15600 S 30000 . t $ 30000 . 8 $ 300.00 COMMON BORROW CY 55 S 27.00 S 148500 05 a 1,4E5.00 5E $ 1,48500 SURCEASE EXCAVATION 175TH ST TRAIL A PARK) CY 112 $ 30.00 $ 3.360.00 112 $ 3,360,00 1' ^ $ 2.360.00 CLASS 5 TON 146.69 S 25.00 8 3.6E7,25 146.69 a 3.66]25 7 146.69 $ 3,667,2E 5 3d092.25 I: 34,012.25 3S.W2.25 SCHEDULEA - REPAIRS CITY WIDE- 5 486,660.25 1 11,635.47 5 613.411.40 SCHEDULE S -=F STREET TRAIL RECLAIMATION FROM IPAVA AVE TO HIGHVTEW AVE 5 69,787.15 5 22,384.06 T 63,633.61 SCHEDULE C - 285TH STREET TRAIL OVERIAY FROM KENSINGTON BLVD TO JACQUARD AVE 5 951931..06 11702.25 S 46,990]5 CHANGE ORDER S 34.072.2E 9 3407225 5 84.0722E .. TOTAL: ]— 9 S)SS.SDSA1�