HomeMy WebLinkAboutItem 05Memorandum
To: Honorable Mayor and City Council (�
From: Steven C. Mielke, City Administrator {fM
Date: December 6, 2013
Subject: 2014 Regular and Work Session Meeting Dates
City of Lakeville
Administration
The City Council has historically set regular Council meetings as the first and third Monday of
each month. Additionally the Council has established work session meetings for the fourth
Monday of each month. Assuming the City Council wishes to continue this schedule, it is
helpful to look ahead to 2014 and attempt to set the regular and work session meeting dates,
allowing Members to get them onto their personal calendars.
Regular Meetings:
There are three meeting dates in 2014 that conflict with National holidays. Typically, the City
Council has chosen to meet the following day (Tuesday). Therefore the conflicting dates
would be rescheduled as follows:
• Monday, January 20 would be moved to Tuesday, January 21 due to the Martin Luther
King, Jr. Day holiday
• Monday, February 17 would be moved to Tuesday, February 18 due to Presidents Day
• Monday, September 1 would be moved to Tuesday, September 2 due to Labor Day
• Although it is not an official holiday, March 17 (St. Patrick's Day) falls on a third
Monday in 2014. No change is being recommended.
Work Session Meetings:
Work Sessions are defined in State law as Special Meetings of the City Council. There are two
work session dates in 2014 that conflict with holidays or other events. The Council should
discuss and determine the dates the Council wishes to meet in lieu of these conflicts:
• January 27 is the date of the Chamber of Commerce annual meeting, which Council
members have historically wished to attend. It is suggested that the Council consider
Monday, January 13 or Tuesday, January 28 as alternatives.
o.--
• May 26 is the date of the Memorial Day weekend. It is suggested that the City Council
consider Monday May 12 or Tuesday May 27 as alternatives.
• Although December 22 does not fall on a holiday, the Council may wish to consider
moving the work session to December 8 (second Monday) to move the meeting away
from Christmas week.
Staff will place the meeting schedule on a future Council agenda for adoption, following
Council's direction.
WHEREAS, the City Council deems it to be in the best interest of the City to
promote and provide ample time for the Council and staff to prepare for each Council
Work Session; and
WHEREAS, the public should receive advance notice of each Work Session.
NOW THEREFORE, BE IT RESOLVED that regular 2013 Work Session dates for the
Lakeville City Council are established as follows:
Work Sessions shall be customarily held on the fourth Monday of each month but can be
adjusted to accommodate holidays or special events. ( *)
Council Work Sessions shall be in the Marion Conference Room of the Lakeville City
Hall, 20195 Holyoke Avenue, beginning at 6:30 p.m. The Council may hold special Work
Sessions deemed necessary for the efficient and effective conduct of the City's business.
Said Work Sessions shall be called pursuant to legal notice required by Minnesota Statute.
ATTEST:
APPROVED this _ day of December 2013.
Charlene Friedges, City Clerk
CITY OF LAKEVILLE
RESOLUTION NO. 13-
RESOLUTION ESTABLISHING DATES OF REGULAR 2014
CITY COUNCIL WORK SESSIONS
January 13 or28* July 28
February 24 August 25
March 24 September 22
April 28 October 27
* May 12 or 27 November 24
June 23 December 22
CITY OF LAKEVILLE
Matt Little, Mayor
L5
CITY OF LAKEVILLE
RESOLUTION NO.
RESOLUTION SETTING DATES OF REGULAR
CITY COUNCIL MEETINGS IN 2014
WHEREAS, the City Council deems it to be in the best interest of the City to promote
and provide ample time for the Council and staff to prepare for each Council meeting;
and
WHEREAS, the public should receive advanced notice of each Council meeting.
NOW, THEREFORE, BE IT RESOLVED that the regular meeting dates in 2014 for the
Lakeville City Council shall be as follows:
January 6 January 21*
February 3 February 18*
March 3 March 17
April 7 April 21
May 5 May 19
June 2 June 16
July 7 July 21
August 4 August 18
September 2* September 15
October 6 October 20
November 3 November 17
December 1 December 15
Regular meetings shall be held on Monday. *Meeting date changed due to Monday
being a legal holiday.
The Council meetings shall be held in the City Hall Council Chambers at 20195 Holyoke
Avenue. The meetings shall begin at 7:00 p.m. The Council may hold special
meetings deemed necessary for the efficient and effective conduct of the City's
business. Said meetings shall be called pursuant to legal notice required by Minnesota
Statute.
APPROVED this 16th day of December 2013
Charlene Friedges, City Clerk
Matt Little, Mayor