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HomeMy WebLinkAboutItem 06.uDate: December 11, 2013 60 Item No. Joint Powers Agreement Between Dakota County and the City of Lakeville For 2014 Waste Abatement Community Funding December 16 Council Meeting Proposed Action Staff recommends adoption of the following motion: Move to approve the Joint Powers Agreement Between Dakota Counter and the City of Lakeville for 2014 Waste Abatement Community funding Passage of this motion will result in the City of Lakeville's implementation and operation of the local comprehensive landfill abatement program and receiving $48,000 to fulfill this requirement. Overview On November 18, 2013, the City Council approved the 2014 Dakota County 2014 Large Community Funding Application, which specified Lakeville's recycling activities, programs, and budgets for 2014. Dakota County approved Lakeville's application and is now requesting approval and execution of the Joint Powers Agreement between Dakota County and the City of Lakeville for 2014 Waste Abatement Community Funding. The Joint Powers Agreement consists of the payment schedule of funds from Dakota County to Lakeville, along within the term of the agreement, waste abatement goals, and annual reporting that Lakeville is required to complete in 2014. The Joint Powers Agreement indicates that Lakeville is due to receive up to $48,000 in base funding for solid waste abatement activities. Staff is recommending City Council approval of the Joint Powers Agreement between Dakota County and the City of Lakeville for 2014 Waste Abatement Community Funds. Upon approval, the Joint Powers Agreement will be returned to Dakota County to be fully executed. Primary Issues to Consider • None Supporting Information • Joint Powers Agreement Ann Messerschmidt Environmental Resources Specialist Financial Impact: +$48,000 Budgeted: Yes Source: 7453 Related Documents (CIP, ERP, etc.): 2014 Recycling Budget Notes: Municipalities must enter estimated costs per line item based on the total community allocation. LNIF allocations are identified separately. Please list all municipality contributions (i.e., financial, staffing, other). Use another table if necessary. Municipality contributions are not mandatory but help the Department identify needs for this program. The total County share may not exceed the "amount of funds eligible for" provided by County staff in the application. Funding from budgets may not be carried over to the next year. - - - T -- �. +1b fBi G'Ir`1e�1= -_ 1�A� ."k ��!1Ah 1 i �TC�, � Salary 12,000 _ 12,000 Mileage — _ _ -- raining /Subscription /Member_ship ^ T_ Consultant/temporary help - Des / p rin ting I .— - - - 300 I - - - -- — - - -_ - -- .._.._. _ Distribution /mailing Advertisement _ -_— 8,000 j 8,000 Promotional Items 16,700 ; 16,700 Special events fees 11,000 ' 1,600 I 12,600 Data collection /evaluation - Containers - LNIF I - 7777 7 ; �a )r ;. ►�•�ce� ►Ir;t a — 1�:��ft���uE.. *NOTE: To update formulas, press Ctrl + A, then press F9 Please identity 111P total percent M tOt VOW muniripality to coordinate this program: 15 �v 10 Dakota County Contract #C0025488 JOINT POWERS AGREEMENT BETWEEN THE COUNTY OF DAKOTA AND THE CITY OF LAKEVILLE FOR 2014 WASTE ABATEMENT COMMUNITY FUNDING This Agreement is between Dakota County (County) and the City of Lakeville (Municipality). WHEREAS, Minn. Stat. § 471.59 authorizes local governmental units to jointly or cooperatively exercise any power common to the contracting parties; and WHEREAS, the County of Dakota (County) and the cities and the Rural Solid Waste Commission (RSWC)(Municipalities) are governmental units as that term is defined in Minn. Stat. § 471.59; and WHEREAS, Metropolitan counties are responsible for waste management policy and programs (Minn. Stat. §115A.551); and WHEREAS, counties may require local cities and townships to develop and implement programs, practices, or methods designed to meet waste abatement goals (Minn. Stat. §115A.551); and WHEREAS, Dakota County Solid Waste Ordinance 110 requires each municipality in the County to have a solid waste abatement program that is consistent with the Dakota County Solid Waste Master Plan (Master Plan); and WHEREAS; by Resolution 12 -154 (March 27, 2012), the Master Plan (Master Plan) was adopted by the County Board of Commissioners, and was subsequently approved by the Minnesota Pollution Control Agency on May 24, 2012; and WHEREAS, the Master Plan includes multiple strategies to enhance and leverage resources to help the County meet new waste management objectives; and WHEREAS, the Master Plan identifies performance -based funding for Municipalities to develop and implement waste abatement programs, education, and outreach; and WHEREAS, community funding amounts are established by the County Board each year as part of the Environmental Resources Department (Department) budget; and WHEREAS, by Board Resolution #13 -562, the County Board approved 2014 community funding as presented to the Physical Development Committee of the Whole on October 8, 2013, contingent upon the availability of funds and subject to funding levels approved by the County Board as part of the 2014 budget; and WHEREAS, separate Joint Powers Agreements with each Municipality identifies community and County responsibilities and fund allocations. NOW, THEREFORE, in consideration of the mutual promises and benefits that the County and Municipality shall derive from this Agreement, the County and the City of Lakeville hereby enter into this Agreement for the purposes stated herein. SECTION 1 PURPOSE The purpose of this Agreement is to provide for cooperation and funding between the County and the Municipality for the implementation and operation of a local comprehensive landfill abatement program by the Municipality in accordance with this Joint Powers Agreement and the 2014 Dakota County Community Funding Application Packet (attached and incorporated herein as Exhibit 1) that is submitted by the Municipality. SECTION 2 PARTIES The parties to this Agreement are the County of Dakota, Minnesota and the City of Lakeville (Municipality). SECTION 3 TERM Notwithstanding the dates of the signatures of the parties, this Agreement shall be in effect January 1. 2014, and shall continue in effect until December 31, 2014, or until termination in accordance with the provisions herein. This Agreement may be amended in accordance with Section 12 and incorporation of subsequent years' approved funding application packet. SECTION 4 COOPERATION The County and the Municipality agree to cooperate and use their reasonable efforts to ensure prompt implementation of the various provisions of this agreement and to, in good faith, undertake resolution of any dispute in an equitable and timely manner. SECTION 5 PROGRAM 5.1 PROGRAM PURPOSE. The Dakota County Board of Commissioners adopted the 2012 -2030 Solid Waste Master Plan (Master Plan) on March 27, 2012, as required, to implement the Minnesota Pollution Control Agency's (MPCA) 2010 -2030 Metropolitan Solid Waste Management Policy Plan. The Master Plan identifies performance -based funding for Municipalities to develop and implement waste abatement programs, education, and outreach. The Community Funding Program's primary purposes are to: ensure that residents have the opportunity to recycle; and to develop, implement, and maintain projects, programs, practices, and methods to meet waste abatement objectives as defined in the Master Plan. The Community Funding Program supports the County's efforts for broad -based education and implementation of local programs and projects for waste reduction, reuse, recycling, hazardous waste management, and organics diversion as described in the Master Plan. 5.2 ELIGIBILITY. Eligible Municipalities include all cities in Dakota County and the Rural Solid Waste Commission (RSWC) representing the 13 townships, and six small cities in rural Dakota County. 5.3 ANNUAL APPLICATION, WORK PLAN AND BUDGET. Annually, each Municipality shall submit an Application, Work Plan, and itemized budget breakdown for each funding activity to the Department by the due date specified in writing by the Department and on forms provided by the Department. Public entities have statutory obligations for waste management that are more restrictive than obligations of the private sector. The Application requires communities to identify the status of compliance during this funding period. If not in compliance, communities must identify a timeline and steps being taken to comply. Referenced statutes include: MN Stat. 115A.151 (internal operations recycling); MN Stat. 115A.552 (programs to meet the County's recycling goal); MN Stat. 115A.552 (providing the opportunity to recycle); and MN Stat. 473.848 and 115A.471 (internal waste management).The Work Plan shall include a description of annual waste abatement and Priority Issue Program activities and actions, completion date, and methods for qualitative and quantitative measurement for each education /outreach and project/program activity. 2 5.4 IMPLEMENTATION. The Municipality shall develop, implement, and operate a local comprehensive landfill abatement program that complies with the Master Plan, Dakota County Solid Waste Ordinance 110 and Exhibit 1. 5.5 RECYCLING. Municipalities must ensure the opportunity to recycle exists for all residents and businesses. Municipalities must develop and implement programs to increase residential recycling, including at least bi- weekly curbside recyclables collection for single family and multi - family homes. Recyclables collected must include: plastic containers; three colors of glass; metal; and paper. In 2014, municipalities must begin planning to implement community-wide organics diversion. 5.6 PRIORITY ISSUE PROGRAM. The County, with input from Local Solid Waste Staff, develops a Priority Issue Program to accomplish during the multi -year Master Plan reporting cycle. For 2014 -2015, the Priority Issue is to increase recycling by expanding the opportunity to recycle for public gatherings, including at municipality- sponsored events, parks and non - administrative facilities (e.g., community centers): • Recycling collection is offered in municipality -owned non - administrative facilities (e.g., community centers). • Recycling collection is offered in park shelters and along major trails as well as applicable public gathering areas. • Recycling collection is offered at municipality- sponsored events. • Park, event, public gathering areas and internal recycling and trash collection containers are identified with color -coded signs /labels provided by the County. • Residents and applicable coordinators /staff are educated about recycling in parks, public gathering areas and events. Department staff will identify effective strategies and provide newly - developed materials for municipalities to implement the Priority Issue Program. If the Priority Issue is not achieved in the given time period, the municipality has two options for the next funding cycle: 1) merge Priority Issue tasks into the Municipality's Recycling Program activities; 2) apply for a Local Negotiated Initiative Fund to continue working on the Priority Issue activities. 5.7 LOCAL NEGOTIATED IMITATIVE FUND (LNIF). Municipalities may request a LNIF allocation to 1) prepare for the next funding cycle's Priority Issue; 2) complete a previous year's unmet Priority Issue; or 3) to develop /implement activities not defined in this Joint Powers Agreement or Application Packet to divert residential or business waste from land disposal. Municipalities competitively apply for limited LNIF allocations. Department staff will select projects based on feasibility and waste diversion outcomes. 5.8 PERFORMANCE. The County will evaluate the Municipality's performance pursuant to the criteria set forth in this Section. A Performance Scorecard for each Municipality will be used by Department staff for a qualitative analysis of municipal programs and activities. The Scorecard is developed annually by County staff with input from LSWS. The Scorecard will be used to create the Work Plan. The Master Plan identifies numeric objectives for waste reduction, recycling, organics recovery, resource recovery, and land disposal in five -year increments. Each Municipality's program must be designed to support the Master Plan objectives, as demonstrated cumulatively through annual reporting. Monthly updates must be submitted to the Department that include: metrics for communication activities (e.g., newspaper readership for paid advertising) and tonnage /volume collected based on project/program activities and events. Master Plan Objectives 2015 2020 2025 2030 Reduction & Reuse 1 -2% 2-4% 3 -5% 4 -6% Recycling 45 -48% 47-51% 49 -54% 54 -60% Organics Recovery 3 -6% 4 -8% 6 -12% 9 -15% Resource Recovery 32 -34% 32 -33% 1 30-31% 24 -28% Land Disposal (ceiling) 20% 17% 1 15% 9% 3 In 2014, the County will work with each Municipality to identify a quantitative waste diversion baseline for the community as a whole, and annual community diversion goals to help meet the Master Plan objectives. Failure to perform will result in the requirement that a plan to meet goals be submitted by the Municipality for the County's approval within 90 days of the submittal of the Municipality's Annual Report. 5.9 ANNUAL REPORT. By February 15, 2014, the Municipality shall submit its Annual Report on the form provided by the County for the year 2013, in the form prescribed by the County. The Annual Report is a measure of the Municipality's performance of the activities identified in the Application Packet. Changes in any funding amounts submitted in the Application must be identified in the Annual Report. SECTION 6 FUNDING 6.1 FUNDING AMOUNT. Communities receive performance -based funding in part from pass- through grants from the State. Funding amounts are contingent upon available State and County funds, and reflect the funding levels presented to the County Board as part of the annual budget. The 2014 funding for the Municipality shall be in the total amount not to exceed $48,000.00, which includes a County - agreed amount of $0.00 for a local negotiated initiative fund project as set forth in Exhibit 1, Section VI. 6.2 FUNDING PAYMENT. Contingent upon receipt (by February 15, 2014) and approval by the County of the Municipality's Annual Report for the funding year 2013, the County will pay the Municipality the funding amount set forth in paragraph 6.1 above for 2014. Payment will be made in one installment within 30 days of receipt of the Application and Annual Report receipt. Municipalities with a complete Application and an approved Annual Report receive 100% payment for eligible expenses. If the Community is to receive a LNIF, the fund allocation and the LNIF payment are combined in a single payment. 6.3 ELIGIBLE EXPENSES. Municipalities may use allocated funds only on eligible items as described below. In 2014, eligible expenses are for residential recycling projects /programs and education and outreach; priority issue activities; and LNIF activities (if applicable) and include: Administration • Salary and benefits of personnel, full -time and temporary, and consultant services while working directly on the planning, implementing, and promoting of eligible activities. • Matching funds for other related grants, such as the MPCA grants, consistent with this program. • Subscriptions, memberships, and training (not including out -of -state travel or lodging) necessary for eligible activities. • Data collection and evaluation for effectiveness, efficiency, and responsiveness of landfill abatement activities. • Oversight of municipal solid waste policy, ordinance issues and contracts related to landfill diversion. • Design and implementation of projects and programs to enhance residential curbside collection programs, park and public gathering area recycling. • Other expenses with prior written approval from the Department. Education and Outreach • Production and dissemination of education information to increase awareness and participation in recycling programs. • Promotional items (logo (bags, water bottles, t- shirts, etc.) with Department- approved message and logo. • Education materials for municipal employees, such as signs, trainings and mass communication. • Other expenses with prior written approval of the Department. Eligible Expenses Specific to Priority Issue • Containers for parks, events, and non - administrative municipality -owned buildings. • Special event displays and signage. • Bin recycling /organics /waste signs for park, arena, community center and event containers. • Permanent or reusable banners and posters for buildings, parks and events. • Other expenses with prior written approval from the Department. 2 Non - eligible expenses include: • Expenses related to non -waste abatement waste issues (e.g., energy, water) • Waste collection, transportation or management (i.e., reuse, recycle, disposal) Food or refreshments, unless approved by the Department as compliant with Dakota County's policies Questions about an eligible expense should be directed to Department staff. 6.4 FUNDING PAYMENT ADJUSTMENTS. The Dakota County Physical Development Director shall have the authority to approve modifications to the Funding Amount as requested by the Municipality in the Application, as long as the amount payable under this Agreement does not exceed the amount approved by the Dakota County Board of Commissioner and so long as the proposed modifications are consistent with Exhibit 1. Municipalities must expend the community fund and LNIF allocation by the end of the calendar year, unless prior written approval is received from the Department. Municipalities must return unspent funds (the difference between the amount of funds provided and the amount a Municipality reports as expended) and must return funds if expenditures or activities that are determined by Department staff as not consistent with the Application and Work Plan. 6.5 FUNDING SOURCE ACKNOWLEDGEMENT. All community printed public education /communication materials shall credit the Dakota County Board of Commissioners and the Minnesota Pollution Control Agency as funding sources. Any use of the Dakota County logo and Dakota County website references must use style guidelines as prescribed by the Dakota County Communications Department. SECTION 7 RESPONSIBILITIES OF THE PARTIES 7.1 The County, through its Environmental Resources Department, shall include the following responsibilities under this Agreement: • Administer Community Funding Program through this Joint Powers Agreement. • Develop and provide annual templates for the Application, Work Plan /Annual Report and Performance Scorecard. • Provide technical assistance for each Municipality to apply, plan for, and report on work efforts. • Develop and complete a Performance Scorecard for each Municipality. • Provide messages (e.g., for print pieces and electronic media), templates, and images for use in community education and outreach efforts for waste abatement and for the Recycling Zone. • Provide preferred terminology based on Regionally- approved language. • Ensure municipalities are familiar with and have access to all new materials in multiple ways, including electronically. • Provide equivalent support (e.g., technical assistance, messages, templates, images, materials) for the Priority Issue Program. • Provide effective strategies, best practice approaches and infrastructure support for Municipalities to implement the Priority Issue Program. • Evaluate Municipality performance. • Allocate, manage and distribute funds. 7.2 The Municipality shall include the following responsibilities under this Agreement: • Develop, implement, and maintain a comprehensive landfill abatement program. • Designate a community representative responsible for Community Funding Program implementation. • Ensure the opportunity to recycle exists for residents and businesses in the Municipality. • Ensure curbside recycling services are provided for all single- and multi - family residents. • Develop and submit an annual Application, Work Plan and itemized budget. • Ensure Municipal representative attends at least four out of six Municipality/County meetings each year. • Ensure Municipality website content for recycling and household hazardous waste link to the respective Dakota County web pages. 5 • Conduct waste abatement education for Municipal operations. • Follow the Dakota County style guidelines for logo and website references, and use terminology and images developed by the Department. • Develop and distribute at least one written and electronic (when applicable) communication to every new and existing household about recycling, waste reduction and/or reuse. • Submit all print materials to the Department for review prior to distribution. • Develop and distribute at least one written and electronic (when applicable) communication to every new and existing household about The Recycling Zone services • Provide funding source credit from the Dakota County Board of Commissioners and the Minnesota Pollution Control Agency in all printed materials. • Coordinate with Department staff to identify a quantitative waste diversion baseline and annual goal. • Develop and implement collection events of materials to be recycled. Develop and implement projects and programs to achieve residential recycling objectives. • Except for municipalities with 1,000 housing units or less, implement at least four additional education activities from a menu of options developed by the Department. Implement planning for community -wide organics diversion. • Develop Priority Issue Program: • Coordinate with stakeholders to identify opportunities and improvements for recycling in public gathering areas, including parks and non - administrative buildings (e.g., community renters). • Prioritize Municipality gathering areas for recycling based on cost, feasibility, and public attendance. • Expand or initiate collection of recyclables and /or organics at special events and other away- from -home locations. • Ensure all trash, recycling and organics containers for parks, public gathering areas and events have consistent messages, images and colors, and follow best practices, as defined by the Department. • Provide education materials to Municipality employees such as signs, trainings and mass communication to implement the Priority Issue. • Develop and report quantitative and qualitative measurements for each communication and outreach activity, waste abatement project/program activity and event. • Develop and submit an Annual Report to the Department. SECTION 8 PROPERTY Upon termination of this Agreement, any containers, labels and /or necessary infrastructure purchased by the County and provided to the participating Municipality shall be the sole property of the Municipality. SECTION 9 INDEMNIFICATION 9.1 IN GENERAL. Each party to this Agreement shall be liable for the acts of its officers, employees or agents and the results thereof to the extent authorized by law and shall not be responsible for the acts of the other party, its officers, employees or agents. 9.2 LIMITATIONS. The provisions of Minn. Stat. § 471.59, the Municipal Tort Claims Act, Minn. Stat. ch. 466 and other applicable laws govern liability of the County and the Municipality 9.3 SURVIVORSHIP. The provisions of this Section shall survive the expiration or termination of this Agreement. 6 SECTION 10 AUTHORIZED REPRESENTATIVES AND LIAISONS 10.1 AUTHORIZED REPRESENTATIVES: The following named persons are designated the Authorized Representatives of the parties for purposes of this Agreement. These persons have authority to bind the party they represent and to consent to modifications, except that the authorized representative shall have only the authority specifically or generally granted by their respective governing boards. Notice required to be provided pursuant to this Agreement shall be provided to the following named persons and addresses unless otherwise stated in this Agreement, or in a modification of this Agreement. TO THE COUNTY Brandt Richardson, Acting Director (or successor) Physical Development Division Western Service Center 14955 Galaxie Avenue Apple Valley MN 55124 TO THE MUNICIPALITY Matt Little. Mayor (or successor) 20195 Holyoke Ave Lakeville MN 55044 In addition, notification to the County regarding termination of this Agreement by the other party shall be provided to the Office of the Dakota County Attorney, Civil Division, 1560 Highway 55, Hastings, MN 55033. 10.2 LIAISONS. To assist the parties in the day -to -day performance of this Agreement and to ensure compliance and provide ongoing consultation, a liaison shall be designated by the County and the Municipality. The County and the Municipality shall keep each other continually informed, in writing, of any change in the designated liaison. At the time of execution of this Agreement, the following persons are the designated liaisons: County Liaison: Dale Stoerzinger Telephone: (952) 891 -7550 Email: dale. stoerzinger @co.dakota.mn.us Municipality Liaison: Ann Messerschmidt Telephone: 952 - 985 -4528 Email: amesserschmidt @lakevillemn.gov SECTION 11 TERMINATION 11.1 IN GENERAL. Either party may terminate this Agreement for cause by giving seven days' written notice or without cause by giving thirty (30) days' written notice, of its intent to terminate, to the other party. Such notice to terminate for cause shall specify the circumstances warranting termination of the Agreement. Cause shall mean a material breach of this Agreement and any supplemental agreements or amendments thereto. Notice of Termination shall be made by certified mail or personal delivery to the authorized representative of the other party. Termination of this Agreement shall not discharge any liability, responsibility or right of any party, which arises from the performance of or failure to adequately perform the terms of this Agreement prior to the effective date of termination. 11.2 TERMINATION BY COUNTY FOR LACK OF FUNDING. Notwithstanding any provision of this Agreement to the contrary, the County may immediately terminate this Agreement if it does not obtain funding from the Minnesota Legislature, Minnesota Agencies, or other funding source, or if it's funding cannot be continued at a level sufficient to allow payment of the amounts due under this Agreement. Written notice of termination sent by the County to the Municipality by facsimile is sufficient notice under this section. The County is not obligated to pay for any services that are provided after written notice of termination for lack of funding. The County will not be assessed any penalty or damages if the Agreement is terminated due to lack of funding. SECTION 12 MODIFICATIONS Any alterations, variations, modifications, or waivers of the provisions of this Agreement shall only be valid when they have been reduced to writing, approved by the parties' respective Boards, and signed by the Authorized Representatives of the County and the Municipality. SECTION 13 MINNESOTA LAW TO GOVERN This Agreement shall be governed by and construed in accordance with the substantive and procedural laws of the State of Minnesota, without giving effect to the principles of conflict of laws. All proceedings related to this Agreement shall be venued in the County of Dakota, State of Minnesota. SECTION 14 MERGER This Agreement is the final expression of the Agreement of the parties and the complete and exclusive statement of the terms agreed upon and shall supersede all prior negotiations, understandings, or agreements. SECTION 15 SEVERABILITY The provisions of this Agreement shall be deemed severable. If any part of this Agreement is rendered void, invalid, or unenforceable, such rendering shall not affect the validity and enforceability of the remainder of this Agreement unless the part or parts that are void, invalid or otherwise unenforceable shall substantially impair the value of the entire Agreement with respect to either party. 9 IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date(s) indicated below. COUNTY OF DAKOTA COUNTY Brandt Richardson, Acting Director Physical Development Division Date of Signature: CITY OF LAKEVILLE Matt Little, Mayor Date of Signature: Attest Date of Signature: APPROVED AS TO FORM: Helen R. Brosnahan 11/27/13 Assistant County Attorney /Date KS -13 -457 County Board Res. No. 13 -562 9 Exhibit 1 C0025488 Dakota County, Physical Development Division Environmental Resources Department Dale Stoerzinger, 952 - 891 -7550, dale .stoerzinser @co.dakota.mn.us Application process: Tammy Drummond, 952 - 891 -7003, c5:7vo C O U N T Y tammy.drummord@co.dakota.mn.us Lakeville 2014 Community Funding Application Packet Application Packet Due Date: November 19, 2013 Funding Period: January 1, 2014 -December 31, 2014 2013 ANNUAL REPORT DUE DATE February 15, 2014 Date Application Submitted November 19, 2013 Submit completed Application Packet by: 1. Uploading to the Dakota County Local Solid Waste Staff (LSWS) SharePoint web site URL: http : / /sharepoint.co.dakota.mn.us %LSWS /default.aspx Login: Password: 2. Or by sending to dale .stoerzinQer @co.dakota.mn.us or by mail to: Dale Stoerzinger Dakota County Physical Development Division 14955 Galaxie Avenue Apple Valley, MN 55124 Contact Information for Municipality Designated Recycling Coordinator: Ann Messerschmidt Title: Environmental Resources Specialist E -mail: ainesserschmidt@lakevillemn.gov Mailing Address: 20195 Holyoke Ave City /State /Zip: Lakeville, MN 55044 Phone: 952 - 985 -4528 FAX Number: 952 - 985 -4499 Municipality: Lakeville Funding Year: 2014 1. Copy of the Official Resolution or Minutes of the Proceedings Attach an official action from the governing body (e.g., City Council or Commission) requesting the funding allocation OR a certified copy of the official proceedings of the governing body approving the funding allocation. 2. Workplan Attach a Work Plan that includes activities, timeline, and deliverables. 3. Requested Budget Fill in the summary below and attach an itemized budget in Part VII. I Fund Reauest I Countv Fund Admin, Outreach /Education, Priority Issue $48,000 LNIF, if allocated $0 TOTAL 1 1$48,000 4. Compliance with Public Entity Laws *If no, identify the timeline and steps being taken to obtain compliance. I certify that this 2014 Community Funding Application Packet was prepared under my direction or supervision, and that the information is true, accurate, and complete to the best of my knowledge. I certify that a 2014 Annual Report demonstrating compliance with this application will be submitted to the Department by February 15, 2015. Ann Messerschmidt Name of person completing document Environmental Resources Specialist Title Signature (electronic signature acceptable) 11/19/13 Date 2 Yes No* MN Stat. 115A.151 (internal recycling programs for facilities under the municipality's control) X MN Stat. 115A.552 (community recycling programs in place) X MN Stat. 115A.552 (residents have the opportunity to recycle) X MN Stat. 473.848 and 115A.471 (management of solid waste collected under contract from municipal operations) X *If no, identify the timeline and steps being taken to obtain compliance. I certify that this 2014 Community Funding Application Packet was prepared under my direction or supervision, and that the information is true, accurate, and complete to the best of my knowledge. I certify that a 2014 Annual Report demonstrating compliance with this application will be submitted to the Department by February 15, 2015. Ann Messerschmidt Name of person completing document Environmental Resources Specialist Title Signature (electronic signature acceptable) 11/19/13 Date 2 2014 Work Plan /Annual Report I. Administration Local Solid Waste Staff (LSWS) Meetings GOAL: Open communications to share activities and results between County and Municipal staff. The municipality's designated recycling coordinator must plan to attend at least four out of the following six LSWS meetings per year. REPORT: When submitting the Annual Report, check each box next to the meetings attended. 2014 Dates ❑ January 9 ❑ July 10 ❑ M arch 13 ❑ September 11_ I ❑ May 8 W ❑ November 13 Internal Recycling Activities GOAL: Promote recycling and waste reduction in the municipality's administrative buildings. List the activity, general message, date and type of measurement (e.g., attendees to a presentation, number of labels placed on bins) for each internal outreach activity. REPORT: Update the table with actual measurement when submitting the annual report. Example: Presentation at Parks Paper 3114114 Number of 1 21 attendees ; Dept staff me eting _ reduc_tion _ _ _ attendees 1 ( 84% of staff); Research hauler contract for --- 8/30/14 When is contract waste reporting up fo r renewal II. Waste Abatement & Residential Recycling Website content GOAL: Consistent recycling and waste abatement messaging through the County. ® 1 verify that all information on the municipal website regarding solid waste reduction, reuse, recycling, organics diversion and household hazardous waste links to County applicable webpages. Required Communication GOAL: Inform residents of waste abatement opportunities and household hazardous waste services at The Recycling Zone. Each municipality is required to produce at least one written and electronic (if applicable) communication to every new and existing household for each of the following topics: • Recycling (e.g., curbside and drop -off), waste reduction and /or reuse • The Recycling Zone services 3 List the means of outreach, general message, date produced and type of measurement (e.g., number of newsletters distributed) for each activity. REPORT: Update the table with actual measurement when submitting the annual report. I Example: Postcard to new Recycling 511114 Readership ' 1 postcard residents 30 new residents Newsletter article HHW Spring # distributed j Recycle Zone article ! Recycle Zone Nov /Dec # distributed�� Required Outreach (Large Communities only) Required of the Rural Solid Waste Commission and communities with over 1,000 households. GOAL: Education of residents including schools and businesses to increase recycling and waste reduction. green living at annual attendance River Clean Up Day Event Park and Recreation Recycling I Spring, Residents # distributed ads summer, I - fall /wint - -- - �---- - � - - ��---- --_°'_ ,�..._......- ._....._._ Cable Channel 16 Recycle 1 April Residents ;- �----- Times aired Zone ; August Earth Day Celebration Recycling 1 4/26/14 Residents # booths and I # attended New Resident Packets Recycling, ; Ongoing New # of items and j Recycle Z Residents # distributed Eligible Educational Activities ■ Sponsor an event for Earth Day, America Recycles Day or Pollution Prevention Week • Coordinate an event for a school(s)about recycling, waste reduction or HHW • Distribute an additional printed or electronic outreach piece about recycling or waste reduction • Presentation /activity to community group (minimum 10 attendees) • Staff a booth at a community event with waste abatement information • Post social media messages (posts must be at least monthly) • Other educational activity as approved by Department staff as part of the work plan meeting 4 Each municipality must complete at least FOUR eligible educational activities not covered in the above tables. Suggestions are listed below but other activities may be approved by Department. List the type of measurement (e.g., attendees to a presentation, number articles published). REPORT: Update the table with actual measurement when submitting the annual report Waste Abatement Events and Activities GOAL: Increase residential recycling in Dakota County Each municipality must develop programs to achieve residential recycling goals. Use the table to list events and activities where materials are collected to be recycled or reused (not disposal). Activities that do not fit into the table requirements should be listed in the narrative below. REPORT: Update the table with actual measurement when submitting the annual report. Update the narrative with activity outcomes. Collection Events and Activities List the event or activity, date conducted, how it was promoted and the type of measurement (e.g., attendees to an event, weight or volume of material collected). Event promotion may also be used in residential outreach and education (above) if the activity also communicates general recycling, waste reduction and reuse knowledge. Activities that are not associated with a date should be described in the narrative questions below. Example: "Recycle Your 1211114- j Facebook post Pounds of lights i 47lbs. of string Holiday Lights" drop -off 1131115 Website collected I lights at Burnsville Ice Center Newsletter article Recycle your Holidays 11/15/14- ; Facebook post 1 Try to receive drop off at City Hall, 1/31/15 j Website j information on ' and 3 City Liquor Store Newsletter article pounds of lights Locations I collected +. _.._ _ _._ Watershed Cleanup Day I April j Letters, emails, Amount of trash i 2014 1 website, newsletters, I and recycling cable station ! collected_ NOTE: to add another row, click in the last box of the table and press TAB. 1. Describe other waste abatement activities and /or program development conducted by municipality, such as managing bulky waste. The City of Lakeville collects hart: to get rid of items at our Household Hazardous Waste Drop -off event. III. 2014 Waste Abatement Planning 1. Describe efforts to identify a quantitative waste diversion baseline and annual goal for your municipality (e.g., pounds recycled per household). The City of Lakeville will assist the County, when able, to collect city specific data. 2. Describe planning efforts to implement municipality -wide organics diversion The City of Lakeville will work with the County, when able, to investigate organics diversion opportunities. 5 IV® i'riorily Issue GOAL: Provide consistent recycling opportunities for public gathering areas, including parks, public areas, events and in municipally -owned non - administrative buildings. Municipalities must coordinate to offer recycling in public areas by the end of 2015. Fill out the following workplan by selecting the activities under each Goal that your municipality will accomplish during 2014 and what you think will be done in 2015. For the checked activities, identify when the activity will be completed (timeline). Expand on activity details if needed. REPORT: Fill in the 2014 Results column with outcomes and /or actual diversion measurements. Public Area Recycling Timeline 2014 Results Objective 1: Provide recycling collection in park shelters and along major trails, and applicable public areas N ®Form a team of stakeholders February c - 2014 ° A L O ®Review oats and expectations g p March 2014 ❑Get community input +1 ® Evaluate parks, public areas August 2014 I ®List characteristics / challenges of 1 August 2014 W each park ! IM Prioritize parks, public areas I August 2014 ❑Conduct a waste sort (if needed) I ®Determine needs for each park August 2014 c ® Request labels /signs /bins from j 2015 E department 1 ®Post labels /signs ®Relocate existing bins 2015 ®Place new bins 2015 ®Identify maintenance improvements 2015 i ®Announce changes to municipal staff 2015 U ®Announce changes to public 2015 ®Place signs explaining program at 2015 o U parks ❑Announce changes to public 6 Objective 2: Provide recycling collection in municipally -owned and operated buildings N ®Form a team of stakeholders February c 2014 ;dD p ®Review goals and expectations March 2014 Event location ❑Get input (e.g., vendors, community) (if known) NEvaluate buildings September 2014 ®List characteristics / challenges of September W each 2014 Center ❑Assess waste collected (e.g., waste sort) Lakeville Arts Art Festival ®Determine needs for each building November Recycling Center 2014 ®Request labels /signage from County 2015 a, ® Post labels /signage 1015 CL Relocate existing bins (if needed) 2015 - __.._._..- .... ...... _ _ _._..- ....... _ — _.— .._... - ®Place new bins if needed) - - --- - -- 2015 ®Maintenance improvements 2015 ®Announce changes to municipal staff 2015 c ...................... ®Announce changes to public 2015 E ®Place signs explaining program at 2015 U parks Objective 3: Provide recycling and /or organics collection at municipality -run and municipality- sponsored events Estimated Recycling, Name of Event Date(s) of event Attendance Organics, or both? Event location (if known) Lakeville Arts Taste of Lakeville May 15, 2014 2,000 Recycling Center Lakeville Arts Art Festival September 2014 10,000 Recycling Center Potentially add Downtown and Pan- o -Prog Early July 2014 40,000+ recycling other locations in Lakeville V. Local Negotiated Initiative Funding Is your municipality applying for LNIF: ❑Yes ❑No The 2014 Local Negotiated Initiative Fund (LNIF) focuses on organics diversion from residents and business recycling outreach. LNIF projects and programs are negotiated with Environmental Resources Department staff prior to submittal of the Application. Department approval is required to receive funding. Eligible LNIF projects: • Education and operation expenses supporting and promoting organics diversion for residents. • Recycling and /or organics diversion education /communication program for businesses. • Recognition program for businesses that implement waste reduction, reuse, recycling and /or organics diversion. • Organics diversion at municipality- sponsored events, such as parades, municipal celebrations, or other short - duration events. • Priority issue development /completion. • OTHER activity that enhances organics diversion or business recycling or organics diversion LNIF Work Plan and Annual Report: Please identify and describe the proposed activities that your municipality will undertake in the current application year. Please note that LNIF project results must be included in the 2014 Annual Report and include all the below information: 1. Identify the cost and type of LNIF project from the above list of eligible projects that your municipality would like to complete. Name of project: Total cost: 2. Summarize in two or three paragraphs the work that your municipality would like to perform in this LNIF project area. Include a brief description of why you chose the specific project area, including a discussion of the municipal need. Complete the Work Plan below for each approved initiative. The 2014 results column must be completed at the end of the year. 8 REPORT: Answer the following questions when submitting the Annual Report. 4. Describe challenges encountered and possible solutions learned with the project. 5. Briefly describe how the LNIF project will be sustainable after this funding period. V1. 2014 Community Funding Budget and Expense Form Municipalities must enter estimated costs per line item based on the total community allocation. LNIF allocations are identified separately. Please list all municipality contributions (i.e., financial, staffing, other). Use another table if necessary. Municipality contributions are not mandatory but help the Department identify needs for this program. The total County share may not exceed the "amount of funds eligible for" provided by County staff in the application. Funding from budgets may not be carried over to the next year. Please identify the total percent FTE for your municipality to coordinate this program: 10 County Funds Municipality Sala Mileage -- - - - - -- - -- - __ Train /Subscr /Me mbership Consultant /temporary help Desi -- - - - - -- —_ Distrib ---- - -. -.- _ — - -_ -- w__ __ ---- - - - - -- - _ Advertisement - -- - - - - -- —_ Promo tional items Special events fees /evaluati _Datacollection Containers LNIF 0 0.00 *NOTE: To undate formulas. press Ctrl +A. then press F9 Please identify the total percent FTE for your municipality to coordinate this program: 10 2014 Community Funding Performance Scorecard The Community Funding Program enables each municipality to work with Department staff to develop and implement projects and programs for waste abatement towards achieving Master Plan objectives. Residential Curbside Recycling Services Provided Residents have access to curbside recycling through a private hauler or municipality- sponsored program. Designated municipality staff attended at least 4 out of 6 municipality /county meetings per year. Municipality participated in and submitted annual Work Plan, with Budget Waste abatement efforts in municipal operations continued Annual report is complete and submitted on time Communications & Outreach i Municipality uses resources from the Residential and i Business Toolkits (articles, images, etc.), provided by the Department Printed and electronic recycling resources for residents follow the Dakota County style guidelines for logo and website references, and use terminology and /or images provided by the Department. The municipality website content for solid waste management and household hazardous waste links to the County's respective webpages. At least one written and electronic (when applicable) communication is distributed to every existing household about recycling, waste reduction and /or reuse. At least one written and electronic (when applicable) communication is distributed to every new household about recycling, waste reduction and /or reuse. At least one written and electronic (when applicable) communication is distributed to every existing household 11 about The Recycling Zone services. At least one written and electronic (when applicable) y communication is distributed to every new household about The Recycling Zone services. At least four additional education activities accomplished from a menu of options developed by the Department. Accuracy of information is verified with Department staff before distribution. Printed materials identify funding source. - —i Quantitative and qualitative measurements related to Master Plan objectives for each communication and I outreach activity are provided. Opera P rograms & Recy Events A municipality waste diversion baseline and annual goal for municipaiity is developed. Programs to achieve the residential recycling goal are developed /implemented. Planning is underway to implement municipality -wide organics diversion. Quantitative and qualitative measurements related to Master Plan objectives for each project /program activity is provided. needs . be Priority Issue Meets goals done to meet goals Recycling collection is offered in municipality -owned non - administrative facilities (e.g., community centers). Recycling collection is offered in park shelters and along major trails as well as applicable public areas. Recycling collection is offered at municipality - sponsored'' events. Follow best practices provided by the Department. Park, event, public space and internal recycling and trash collection containers are labeled with signs /labels provided by the Department. Residents and applicable coordinators /staff are educated about recycling in parks, public areas and events. 12 CITY OF LAKEVILLE RESOLUTION NO. 13-98 A RESOLUTION APPROVING THE DAKOTA COUNTY 2014 COMMUNITY FUNDING APPLICATION WHEREAS, the Minnesota State Legislature has mandated that communities in the metropolitan area implement recycling programs in order to reduce the volume of waste being taken for burial in landfills; and WHEREAS, Dakota County has adopted a solid waste master plan which sets goals and targets for the accomplishment of solid waste recycling in each community in the County; and WHEREAS, Dakota County provides the local communities with grant funding for implementation and maintenance of local community recycling programs; and WHEREAS, the City of Lakeville has participated faithfully and successfully in the Community Funding Program since 1989 and will continue to participate in 2014; NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Lakeville that the City Council does hereby approve the Dakota County 2014 Community Funding Application, seeking recycling funds in the amount of $48,000 in 2014. DATED this 18 day of November, 2013 CITY OF LAKEVILLE Maft Maor ATTEST: Charlene Friedges, City lerk