HomeMy WebLinkAboutItem 06.lffi Y
December 12, 2013 Item No.
RENEWAL, OF STANDARD ENGINEERING AGREEMENTS FOR 2014
December 16, 2413 City Council Meeting
Proposed Action
Staff recommends adoption of the following motion: Move to approve the renewal standard
of ..,,..__..�.
engineering agreements for 2014.
Passage of this motion will establish chargeable rates for general engineering services for 20
Overview
The City has existing agreements for professional engineering services with Barr Engineering
Co. (Barr), Short Elliott Hendrickson Inc. (SEH), SRF Consulting Group, Inc. (SRF), Toltz, King,
Duvall, Anderson and Assoc., Inc. (TKDA) and WSB & Assoc., Inc, (WSB). The agreements are
renewed annually to reflect any adjustments in the consultants' rate schedules.
Section -1 of the agreements applies to engineering services for typical improvement projects.
Payment for this work is equal to a percentage of construction cost based on a fee curve
recommended by the American Society of Civil Engineers. There are no changes to this section.
Section 2 of the agreements applies to engineering services for preparation and review of
special studies and construction services (i.e. surveying, inspection). Payment for this work is
based on an hourly billing rate. The hourly billing rate is a fixed multiplier times the hourly rate
of the individual completing the work. All rate schedules are effective as of January -1, 20 14.
Primary Issues to Consider
How do the 2013 and 20 3.4 rate schedules compare? Barr's rates remained the same, SEWS,
SRF's, TKDA's and WSB's 2014 rates represent increases of approximately 2.0 2.7%, 3.5%
and 3.3x/0, respectively, to their overall rate schedules. The rate increases account for
increases in benefits and cost of living, and salary adjustments due to industry compensation
and competition for quality staff.
Why does the City have agreements with these consultant engineers? They provide value by
having a thorough Knowledge of the City's standards and objectives, diversified skills and
extensive experience, and have demonstrated the ability to effectively and successfully
deliver City studieslprojects in a timely, cost - effective manner.
Supporting Information
Financial Impact: Budgeted: Yes Source: Project specific
Related Documents (CIP, ERP, etc,): _
N otes: The overall financial impacts in 2014 will be determined by the specific engineering services provided to
the City and may increase, decrease or remain unchanged in comparison to 2013.
BARR
SCHEDULE A — City of Lakeville
Fee Schedule -2 014 Rev. 01/01/14
Hate*
Description (U.S. doliars)
Principal...... ............................... ..... .,.....,............,,,$120 -230
Consultant/ Advisor .............. ................................ ........ ......... ......... .................................. ............... $155 -220
Engineer /Scientist/Specialist III ................................... .......... ..................... ................ .................... $125 -150
Engineer /Scientist /Specialist 11 ........................................... ............... ............ ............... ................... .$95 -120
Engineer /Scientist /Specialist I .......................... ............... ... .... ...... ........................... .................. ......... $65 -90
TechnicianIII ..................................................... ....................... ............................... .......................$125 -150
Technician11 ....... ................... ..... .... ................... .. ....... ..... .............. ............................ ........ ............... $95 -120
TechnicianI ................................ ............................. .......... ........................................ .................... ..... $50 -90
SupportPersonnel II ........ ........................... ............ ........ ................ ............... ......... ......................... $95 -170
SupportPersonnel I ..... ........................... ... ...... ........... ....... .......... .. .................... ................... ............. $50 -90
Rates for litigation support services will include a 30% surcharge
A ten percent (10 %) markup will be added to subcontracts for professional support and construction
services to cover overhead and insurance surcharge expenses,
invoices are payable within 30 days of the date of the invoice. Any amount not paid within 30 days shall
bear interest from the date 10 days after the date of the invoice at a rate equal to the lesser of 18
percent per annum or the highest rate allowed by applicable law.
Reimbursable expenses including, but not limited to, the actual and reasonable costs of transportation,
meals, lodging, parking costs, postage, and shipping charges will be billed at actual cost. Materials and
supplies charges, printing charges, and equipment rental charges will be billed in accordance with Barr's
standard rate schedules. Mileage will be billed at the IRS - allowable rate.
Principal category includes consultants, advisors, engineers, scientists, and specialists who are officers of the
company.
Consultant /Advisor category includes experienced personnel in a variety of fields. These professionals typically
have advanced background in their areas of practice and include engineers, engineering specialists, scientists,
related technical professionals, and professionals in complementary service areas such as communications and
public affairs.
EngineerlScientist/Speciaiist categories include registered professionals and professionals in training (e.g.
engineers geologists, and landscape architects), and graduates of engineering and science degree programs.
Technician category includes CADD operators, construction observers, cost estimators, data management
technicians, designers, drafters, engineering technicians, interns, safety technicians, surveyors, and water, air,
and waste samplers.
Support Personnel category includes information management, project accounting, report production, word
processing, and other project support personnel.
*Rates do not include sales tax on services that may be required in some jurisdictions.
B Ji. :r-. fain
SCHEDULE B - Cit: Lakeville
Rev. 01/01/14
Rate*
Description (U.S. dollars)
Low High
Principal................................................................... ............................... .......................$54.55 $104.55
Consultant / Advisor ................................................. ............................... .........................$70.45 $100.00
Engineer /Scientist/Specialist IN .............................. ............................... ......................... $56.82 $68.18
Engineer /Scientist /Specialist II ............................... ............................... .........................$43.18 $54.55
Engineer /Scientist /Specialist L ............................... ............................... .........................$29.55 $40.91
TechnicianIII ....................................... ......................... .................... ..... .......... ,... ........... $56.82 $68.18
TechnicianII ........................................................... ............................... .........................$43.18 $54.55
TechnicianI ............................................................ ............................... .........................$22.73 $40.91
Support Personnel II .............................................. ............................... .........................$43.18 $77.27
SupportPersonnel I ............................................... ............................... .........................$22.73 $40.91
Multiplier to be applied to the above rates to cover overhead costs is 2.2.
Rates for litigation support services will include a 30% surcharge.
A ten percent (10 %) markup will be added to subcontracts for professional support and construction
services to cover overhead and insurance surcharge expenses.
Invoices are payable within 30 bays of the date of the invoice. Any amount not paid within 30 days shall
bear interest from the date 10 days after the date of the invoice at a rate equal to the lesser of 18
percent per annum or the highest rate allowed by applicable law.
Reimbursable expenses including, but not limited to, the actual and reasonable costs of transportation,
meals, lodging, parking costs, postage, and shipping charges will be billed at actual cost. Materials and
supplies charges, printing charges, and equipment rental charges will be billed in accordance with Barr's
standard rate schedules. Mileage will be billed at the IRS - allowable rate.
Principal category includes consultants, advisors, engineers, scientists, and specialists who are officers of the
company.
Consultant/Advisor category includes experienced personnel in a variety of fields. These professionals typically
have advanced background in their areas of practice and include engineers, engineering specialists, scientists,
related technical professionals, and professionals in complementary service areas such as communications and
public affairs.
Engineer /Scientist /Specialist categories include registered professionals and professionals in training (e.g.
engineers, geologists, and landscape architects), and graduates of engineering and science degree programs.
Technician category includes CADD operators, construction observers, cost estimators, data management
technicians designers, drafters, engineering technicians, interns, safety technicians, surveyors, and water, air,
and waste samplers.
Support Personnel category includes information management, project accounting, report production, wort{
processing, and other project support personnel.
Rates do not include sales tax on services that may be required in some jurisdictions.
Classifications
Office Staff
Principal
Project Manager
Senior Project Specialist
Senior Project Engineer
Project Engineer
Staff engineer
Senior Project Architect
Project Architect
Staff Architect
Senior Project Scientist
Project Scientist
Staff Scientist
Senior Project Planner
Project Planner
Staff Planner
Project GIS Analyst
Lead Technician
Senior Technician
Technician
Word Processor
General Clerical
Graphic Designers
Field Staff
Licensed Land Surveyor
Lead Project Representative
Senior Project Representative
Project Representative
Survey Crew Chief
Survey Instrument Operator
(1) The actual charged is dependent upon the
hourly rate of the employee assigned to the project.
The rates shown are guidelines and subject to
change.
Billable Rafe f'�
$145.00 - $205.00
$105.00 - $205.00
$140.00 - $205.00
$124.00 - $189.00
$97.00 - $135.00
$74.00 - $109.00
$121.00 - $184.00
$100.00 - $135.00
$67.00 - $98.00
$108.00 - $137.00
$73.00 - $93.00
$60.00 - $80.00
$125.00 - $158.00
$80.00 - $116.00
$75.00 - $85.00
$80.00 - $120.00
$93.00 - $139.00
$70.00 - $1 12.00
$56.00 - $93.00
$55.00 - $90.00
$55.00 - $90.00
$80.00 - $98.00
$94.00 - $137.00
$92.00 - $130.00
$77.00 - $108.00
$65.,00 - $85.00
$75.00 - $110.00
$55.00 - $65.00
Effective: January 1, 2014
Expires; December 31, 2014
CITY OF LAKEVILLE
SRF CONSULTING GROUP, INC.
RANGE OF HOURLY BILLING RATES
JANUARY 2014 THROUGH DECEMBER 2014
RANGE OF RATES
PRINCIPAL $ 142 - $ 194
SENIOR ASSOCIATE $ 131 - $ 176
ASSOCIATE $ 110 - $ 150
SENIOR PROFESSIONAL
MISSpecialist
$ 111 -
$ 145
Engineer
S
94 -
$ 130
Landscape Architect
S
82 -
S130
Planner
$
82 -
$ 130
GRADUATE
Engineer
$
74 -
$ 110
Hydrologist
$
63 -
$ 110
Landscape Designer
$
63 -
$ 110
Planner
$
63
$ 110
TECHNICAL.
Safety Specialist
$ 107 -
$ 149
Engineering Specialist
$
94 - $ 128
Right-of-Way Specialist, Principal
$
91 - $ 116
Right -of -Way Specialist, Senior
$
76 -
$ 110
Right-of-Way Specialist
$
70 -
$ 97
CADD /Field Technician, Principal
$
85 -
$ 127
CADDIField Technician, Senior
$
75 -
$ 105
CADDIField Technician
$
46 -
$ 82
Survey Technician, Principal
$
85 -
$ 127
Survey Technician, Senior
75 -
$ 105
Survey/Traffic Technician
$
46 - $ 82
PRODUCTION
Graphics Technician, Principal
$
79 -
$ 110
Graphics Technician, Senior
$
74 - $ 102
Graphics Technician
$
44 -
$ 80
Sr, Editor
$
90 -
$ 118
Editor
$
66 -
$ 93
Administrative Assistant
$
64 -
$ 91
Word Processor
$
54 -
$ 83
Clerical
$
44 -
$ 80
The Range of Hourly Rates schedule is subject to change annually. Direct project related expenses are billed at actual cost
and mileage is reimbursed at a rate not to exceed the current allowable IRS rate for business miles.
SCHEDULE B
2014 HOURLY RATES OF PERSONNEL EMPLOYED ON WORK FOR
T. IMA CITY OF LAKEVII L,E_, MINNESOTA
Municipal Services Division Employee Classification t Range of Hourly Costs*
Senior Registered Engineer
$ 58.80
to
$
8510
Registered Engineer
$ 37.20
to
$
62.10
Graduate Engineer
$ 28.10
to
$
42.00
Senior Planner
$ 50.70
to
$
64.00
Planner
$ 25.70
to
$
41.60
Engineering Specialist 11
$ 48.90
to
$
57.30
Engineering Specialist 1
$ 32.60
to
$
48.40
Technician III
$ 36.40
to
$
48.40
Technician II
$ 23.00
to
$
36.80
Technician 1
$ 15.30
to
$
27.50
t Hourly billing rates for staff outside the Municipal
Services division will be caiculated
using
their
individual Hourly Cost rate, which may fall outside the ranges listed above.
This typically would include specialty staff, i.e.,
electrical, structural, mechanical.
When applicable, rates for such specialty services will be provided to the City.
Hourly Costs are as defined in Agreement paragraph 5.4.1 and shall be multiplied
by a factor of 225 to arrive at hourly billing rates. Hourly costs and multiplier
are subject to annual adjustments. Hates effective until December 31, 2014.
Payments to ENGINEER for reimbursable expenses shall be made pursuant to Agreement paragraphs
5.1.3 and 5.4.2 except as noted below:
Local vehicle mileage and vehicle allowance costs are included in the hourly billing rates.
Construction observation services provided by Contract Employees shall be billed at the
hourly billing rate of $100.00.
Schedule SLV
WSE 2014 Rate Sche
Billing Rate / - four
Principal
$147
Associate
$138
Senior Project Manager
$128 $1381 $147 i
Project Manager
$113;$119!$128
Project Engineer
$961 $104 $1 131$1 191 $128
Graduate Engineer
$761$821 $87 I
3
Sr Landscape Architect / Sr Planner / Sr GIS Spec ialist
I
$104i$112 I $1 18 I $127 I $136
Landscape Architect / Planner / GIS Specialist
$631 $70 j $78 I $83 j $93 j S98
Engineering Specialist / Senior Environmental Scientist
$861 $931 S98; $104 1 $1 13 `$122
Engineering Technician / Environmental Scientist
$50 1 $57 i $64 1 $71 1 $77 1 $82
Construction Observer
$85 ! $90 I $951 $100 ! $106
Coring Crew
One- Person Crew
$155
Two - Person Crew
$230
Survey Crew
One- Person Crew $125
Two - Person Crew $155
Three - Person Crew $175
Underwater Inspection Dive Team $450
Office Technician $401 $62 , $72 1$81
Costs associated with word processing, cell phones, reproduction of common correspondence and mailing
are included in the above hourly rates. Vehicle mileage is normally included in our billing rates, but can be
charged separately if specifically outlined by contract.
Reimbursable expenses include costs associated with plan, specification and report reproduction, permit fee,
delivery cost, etc.
Rate Schedule is adjusted annucHy.
Each staff oerson is assigned one billing rate that is commensurate with their experience and expertise.
Multiple rates illustrate the varying levels of experience within each category,
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