HomeMy WebLinkAboutItem 06.jj
December 12, 2013 Item No.
MUNICIPAL SOLID WASTE AND RECYCLABLE MATERIAL COLLECTION CONTRACT
WITH DICK'S SANITATION, INC.
Proposed Action
Staff recommends adoption of the following motion: Move to approve Contract Agreement
with Dick's Sanitation, Inc. for Municipal Solid Waste and Recyclable Material Collection.
Overview
City staff, in the fall of 2011, sent out nine quote packages to licensed refuse collectors for the
collection of Municipal Solid Waste and Recyclable Material at parks and public buildings in
the City from January 1, 2012 through December 31, 2013. Five companies submitted quotes
for the two year contract. The low qualified quote was submitted by Dicks Sanitation, Inc.
The Mayor and City Council proceeded to execute a contract with Dick's Sanitation at that
time. The contract allows the City to extend the contract additional years.
At this time, staff is recommending to extend the contract with Dick's Sanitation for Solid
Waste and Recyclable Material Collection for 2014 and 2015 at a cost of $17,600.72 for 2014
and $18,204.69 for 2015.
Primary Issues to Consider
Is Dick's Sanitation, Inc, a reputable company that will provide quality collection services?
Dick's Sanitation has provided quality service for the collection of municipal solid waste
and recyclable material for the City of Lakeville over the past six years.
Supporting Information
® Agreement between the City of Lakeville and Dick's Sanitation, Inc.
n Henhen
Maintenance & Operations Mgr
Financial Impact: $ 35,805.41 (2 years) Budgeted: Y/N Y Source: General Fund
Related Documents (CIP, ERP, etc.):
Notes:
AGREEMENT
CITY OF LAKEVILLE
DAKOTA COUNTY, MINNESOTA
AGREEMENT made this 16 " day of December, 2013, between the CITY OF
LAKEVILLE, a Minnesota municipal corporation ( "City "), and Dick's Sanitation, Inc., a
corporation organized and existing under the laws of the State of Minnesota
( "Contractor ").
IN CONSIDERATION OF THE MUTUAL UNDERTAKINGS HEREIN
CONTAINED, THE PARTIES AGREE AS FOLLOWS:
1. CONTRACT DOCUMENTS. The following documents shall be referred to as
the "Contract Documents ", all of which shall be taken together as a whole as the contract
between the parties as if the were set verbatim and in full herein;
A. This Agreement
B. Request for Quotes for municipal solid waste and recyclable material
collection, including general information, process for submitting quote
and contract requirements.
C. Quote dated December 12, 2013
In the event of conflict among the provisions of the Contract Documents, the order in
which they are listed above shall control in resolving any such conflicts with Contract
Document "A" having the first priority and Contract Document "C" having the last priority.
2. OBLIGATIONS OF THE CONTRACTOR. The Contractor shall provide the
services and perform the work in accordance with the Contract Documents.
3. OBLIGATIONS OF THE CITY. The City shall pay the Contractor in
accordance with the Quote.
4. ASSIGNMENT. Neither party may assign, sublet or transfer any interest or
obligation in this Contract without the prior written consent of the other party, and then
only upon such terms and conditions as both parties may agree to and set forth in writing.
5. TIME OF PERFORMANCE. The Contractor shall complete its obligations from
January 1, 2014 thru December 31, 2015. The City in its sole discretion may extend the
Contract for the period of January 1, 2016 thru December 31, 2017. The City must
notify the Contractor of its decision to extend the Contract by December 31, 2015.
6. PAYMENT. The City will pay the Contractor within forty -five (45) days of
receiving an invoice for work performed.
7. PROMPT PAYMENT TO SUBCONTRACTORS. Pursuant to Minnesota Statute
471.25, Subdivision 4a, the Contractor must pay any subcontractor within ten (10) days
of the Contractor's receipt of payment from the City for undisputed services provided by
the subcontractor. The Contractor must pay interest of one and one -half percent (1 �/2 %)
per month or any part of a month to subcontractor on any undisputed amount not paid on
time to the subcontractor. The minimum monthly interest penalty payment for an unpaid
balance of $100.00 or more is $10.00. For an unpaid balance of less than $100.00, the
Contractor shall pay the actual penalty due to the subcontractor. A subcontractor who
prevails in a civil action to collect interest penalties from the Contractor shall be awarded
its costs and disbursements, including attorney's fees, incurred in bringing the action.
8. WORKER'S COMPENSATION. The Contractor shall obtain and maintain for
the duration of this Contract, statutory Worker's Compensation Insurance and Employer's
Liability Insurance as required under the laws of the State of Minnesota.
9. COMPREHENSIVE GENERAL LIABILITY. Contractor shall obtain the following
minimum insurance coverage and maintain it at all times throughout the life of the
Contract, with the City included as an additional name insured. The Contractor shall
furnish the City a Certificate of Insurance satisfactory to the City evidencing the required
coverage:
Bodily Injury: $2,000,000 each occurrence
$2,000,000 aggregate, products and
completed operations.
Property Damage: $2,000,000 each occurrence
$2,000,000 aggregate
Contractual Liability (identifying the Contract):
Bodily Injury: $2,000,000 each occurrence
Property Damage: $2,000,000 each occurrence
$2,000,000 aggregate
Personal Injury, with Employment Exclusion deleted:
$2,000,000 aggregate
Comprehensive Automobile Liability (owned, non - owned, hired):
Bodily Injury:
Property Damage
$2,000,000 each occurrence
$2,000,000 each accident
$2,000,000 each occurrence
1)
10. DATA PRACTICES /RECORDS.
A. All data created, collected, received, maintained or disseminated for
any purpose in the course of this Contract is governed by the Minnesota Government Data
Practices Act, Minn. Stat. Ch. 13, any other applicable state statute, or any state rules
adopted to implement the act, as well as federal regulations on data privacy.
B. All books, records, documents and accounting procedures and
practices of the Contractor and its subcontractors, if any, relative to this Contract are
subject to examination by the City.
11. INDEMNITY. The Contractor agrees to indemnify and hold the City harmless
from any claim made by third parties as a result of the services performed by it. In
addition, the Contractor shall reimburse the City for any cost of reasonable attorney's fees
it may incur as a result of any such claims.
12. WAIVER. In the particular event that either party shall at any time or times
waive any breach of this Contract by the other, such waiver shall not constitute a waiver
of any other or any succeeding breach of this Contract by either party, whether of the
same or any other covenant, condition or obligation.
13. GOVERNING LAW. The laws of the State of Minnesota govern the
interpretation of this Contract.
14. SEVERABILITY. If any provision, term or condition of this Contract is found
to be or become unenforceable or invalid, it shall not effect the remaining provisions,
terms and conditions of this Contract, unless such invalid or unenforceable provision, terra
or condition renders this Contract impossible to perform. Such remaining terms and
conditions of the Contract shall continue in full force and effect and shall continue to
operate as the parties' entire contract.
15. ENTIRE AGREEMENT. This Contract represents the entire agreement of the
parties and is a final, complete and all inclusive statement of the terms thereof, and
supersedes and terminates any prior agreement(s), understandings or written or verbal
representations made between the parties with respect thereto.
DICK'S SANITATION, INC. CITY OF LAKEVILLE
BY: 1 �' it. l� A�, �.� Cic i* BY:
(An authorized signature)
3
Matt Little, Mayor
Charlene Friedges, City Clerk
Cnty of LakevHRe, MR'nnesot2
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FABLE OF CONTENTS
PAGE NO.
Chapter 1: General Information
Chapter 2: Process for Submitting Quote
and Contract Requirements 4 -5
Chapter 3: Quote Form 6
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Chapter l
GENERAL, INFORMATION
The City of Lakeville is soliciting quotes for Municipal Solid "Waste and Recyclable
Material collection of various city -owned properties for 2014 and 2015 with the option to
extend the contract for an additional 2 years (2016 and 2017).
Procedure for submitting quotes and execution of contracts is described in Chapter 2.
Properties covered under the contract, location, size and frequency of the collection are
described in Chapter 3.
Quote Schedule
Quotes must be completed and returned to John Hennen, Park Maintenance & Operations
Manager, City of Lakeville, 20195 Holyoke Avenue, Lakeville, MN 55044.
Contact Person: All requests for information regarding this Request for Quotes and the
Quote Form are to be directed to:
John Hennen
Park Maintenance & Operations Manager
20195 Holyoke Avenue
Lakeville, MN 55044
952 -985 -2715
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Chapter 2
PROCEDURES AND CONTRACT REQUIREMENTS
1. Format of Request for Quotes
Contractors must respond to this Request for Quotes on the attached Quote Form.
2. Consideration of Quotes
A. The City reserves the right to accept or reject any or all quotes or any part of
any quote, to waive minor defects or technicalities, or to solicit for additional
quotes, as it may deem best for its interest.
B. All quotes must comply with, and not deviate from, the provisions of the
specifications and/or other quote or contract documents, if any.
C. The City reserves the right to extend the contract for an additional two
years (2016 and 2017).
3. Insurance
The Contractor shall famish and maintain during the project such public liability
and property damage insurance as shall protect Contractor and any subcontractors
performing work covered by this contract from claims for damages by Worker's
Compensation Statute, and from claims for property damages or personal injury
which may arise from operations under this contract, whether such operations are
by Contractor or by any subcontractor or anyone directly or indirectly employed by
either of them, and the amounts of such insurance shall be as follows:
a) Workmen's Compensation — as provided in the applicable law
b) Employer's Liability — as provided in the applicable law
c) Comprehensive Public:
Liability — Personal Injury - $2,000,000.00
Property damage - $2,000,000.00
d) Comprehensive Automobile:
Liability — Personal Injury - $2,000,000.00
Property damage - $2,000,000.00
e) Blanket contractual (hold harmless) protection and fire, theft and vandalism
insurance for the full value of all materials and equipment furnished by the
supplier shall be provided until the complete contract is formally accepted.
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The successful bidder must submit, prior to contract award, evidence of insurability
in the amounts as provided above. (A Certificate of Insurance).
The Contractor shall indemnify and save the City, its officers, affiliates and
employees from any and all claims, suits, losses, damages or expenses on account
of injuries or death of any or all persons, or property damages sustained and caused
by an act, omission, neglect or misconduct of said Contractor.
4. Requirements for all Insurance
All insurance policies (or riders) required by this Agreement shall be (i) taken out
by Provider and maintained with responsible insurance companies organized under
the laws of one of the states of the United States and qualified to do business in the
State of Minnesota, (ii) shall contain a provision that the insurer shall not cancel or
revise coverage thereunder without giving written notice to Provider as an insured
party and to City as an additional insured at least thirty (30) days before
cancellation or revision becomes effective (iii) shall name Provider as an insured
party and City as an additional insured, (iv) shall be in accordance with
specifications approved by the insurance advisory for City, and (v) shall be
evidenced by a Certificate of Insurance listing City as an additional insured which
shall be filed with the City.
5. Execution of Contract
The successful contractor shall be required to execute a contract for services. A
copy of the contract is attached hereto as Exhibit B.
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Chapter 3
QUOTE IFoRI�[i
(See Attachment)
Irli
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CQ`l V OF LANEVULLG
PECUFUCAVOGMS [FOR NJ� CUP L L SOLD® MM5 E
&M0 RECYCLABLE MGM IERO A L COLLEC 7MM
The City of Lakeville is currently requesting quotes for Municipal Solid Waste
(MSW) and Recyclable Material collection services at parks and public buildings
for the City of Lakeville from January 1, 2014 through December 31, 2015.
SPECIFICATIONS:
® IVISW must be processed. State Statutes No. 115A.45 and 115A.471 of
Minnesota's Waste Management Act and the Dakota County Solid Waste
Management Master Plan require that MSW generated at public
buildings /facilities must be processed. Although the City cannot endorse
any specific waste processing facilities, there are several available within
and in close proximity to the Metropolitan area including:
PROCESSING FACILITY
LOCATION
PROCESSING METHOD
Elk River Resource Recovery
Elk River
RDF Production
(Great River Energy)
Hennepin Energy Resource Co.
Minneapolis
Waste -to- Energy
(HERC)
Ramsey /Washington County
Newport
RDF Production
Resource Recovery Facility
RRT Transfer Facility
Empire
RDF Production
(Newport)
NOTE: Landfilling IVISW or delivery MSW to transfer stations for eventual
landfilling are not waste management options.
• MSW collector shall submit quarterly documentation (i.e. weight tickets)
indicating the processing facility that the MSW from city facilities has been
disposed.
• MSW collector must be licensed within the City of Lakeville and Dakota
County.
• Dumpsters must have fresh paint, be clean, rust -free and replaced if
damaged.
• Dumpsters must be constructed of steel and have plastic lids (plastic lids
not applicable to 20 and 30 yard roll -offs).
• Dumpsters cannot exceed 60" in height excluding roll -off units.
• Dumpsters must meet all OSHA safety standards.
• Recyclable material dumpster and containers must be clearly labeled.
• All prices /rates must be guaranteed for two years including taxes and
fees.
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Coilection.doc
• The City of Lakeville reserves the right, subject to mutual agreement of
contractor, to extend contract for an additional two years under the initial
conditions of the two -year contract.
Attached is a proposal sheet, which lists the locations, receptacle sizes and
required frequency services for the collection of MSW and recyclable material in
the City of Lakeville.
Please itemize your costs on the attached proposal sheet and use it to submit
your quote to: City of Lakeville, Attn: John Hennen, Park Maintenance &
Operations Manager, 20195 Holyoke Avenue, Lakeville, MN 55044.
If there are any questions regarding the specifications or quote process, please
contact John Hennen at 952- 985 -2715.
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Collection.doc
City of f'Lakeville
QUOTE FORM
The undersigned has examined the attached specifications and information provided for
Municipal Solid Waste and Recyclable Material collection at parks and public buildings
for the City of Lakeville for the period from January 1, 2014 through December 31, 2015
and hereby submits the following quote:
MUNICIPAL SOLID WASTE & RECYCLABLE MATERIAL DISPOSAL:
2014 2015 Total
Parks Solid Waste (as noted Exhibit A) q 70 -11 fi21, 0 5 k l � 8y , ?v
Parks Recyclable Material (as noted Exhibit A) kry. S 74z.? -
Public Buildings Solid Waste (as noted Exhibit A) _ 11 �� $�, 11 L13 Y. 22
Public Bldgs. Recyclable Mat. (as noted Exh. A)
3 1 01 o
33
� G � za qo
Minnesota Solid Waste Management Tax (17 %)
+ 1 5'{�+�, �•Z
Zak
3 '$�
Special Service Charges /Fees (incl. fuel fees)
l W?t U
1� ;i
3 1 S� 23
GRAND TOTAL
�2 f ° 2 oy .41 3 s $ aS7
Please indicate the name, location and processing method of the waste processing facility
where the municipal solid waste will be disposed: �a P
I /
Name Location
Processing Method: L•-j Gr!,,,�, ,
BIDDER INFORMATION:
U + /cr 5& A.' �e- j -, h-
Finn Authorized Representative Signature
Q4))
Representative's Name (print)
/rC d &. Ake Al �✓
Title
f�ggy 2�s
Address
1 � � (A 2 z 3 y
Phone
Date
Please return completed Quote Form to John Hennen, Park Maintenance &
Operations Manager, City of Lakeville, 20195 Holyoke Avenue, Lakeville, MN
5504,4.
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EXHIBIT A
CITY OF LAKEVILLE
MUNICIPAL SOLID WASTE AND RECYCLABLE MATERIAL
COLLECTION SPECIFICATIONS - 201412015
PARK SITES:
EXTRA PICK -UPS, IF NECESSARY: B -yard $ _85� 1 pickup
10 -yard $ 105, f pickup
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RECEPTACLE I
11
PRICE ? PRICE FOR
i PRICE PRICE FOR
LOCATION
SIZE i DESCRIPTION
PER MONTH ; 2014
I PER MONTH: 2015
ANTLERS PARK
9740 201st Street
(Seasonal Dempster)
} 1 pickup I week
_ _ 1 -10 YD _ - - - -i. A�nl Sept. $ October
2 pickups lweek
$ 100.00 1 300.00
$ _ ? - 8B4.fl0
103.00 $ 309.00
231.00 $ 924,00
r 1 -10YD ; May -August
ARONSON PARK
1 pickup l week
$ 100.00 ; S 400.00
103.00 i $ 412.00
8250 202nd Street
i 1_10 YO__ August October
i
(Seasonal Dempster)
2 pickups 1 week
_ ...._.__- ...__..._ .. _......__ -.__..
$ 221.00 ; S 663.00
_.i_.. _.___......
231.00 $ --- --
! 1.10 YD Ma - Jul
>
CASPERSON PARK BOAT LAUNCH
19723 JunoTreil
1 pickup f week
- _ 1-8YR �_ April - September
$ 90.00 j S 540.00
92.70 ; $ 55fi.20
i 2 pickups I month
$ 52.00 i S 312.00
53.5b I $ 32y.3fi
1 -8 YD October - March
KING ATHLETIC COMPLEX
18350 Dodd Boulevard
2 pickups 1 month
1.10 YD ; April, Augus October
$ 100.00 i S 400.00
103.00 i $ 412.00
(Seasonal Dempster)
� 2 pickups l week
$ 221.00 ; $ 663.40
227.83 € $ 682.89
i 1 -10 YD Ma - Jul
f
STEVE MICHAUD PARK
17100 Ipava Avenue
Seasonal Dum sker
( p
i i 1 pickup I week
1 -8 YD 'Aril, tober
August - Oc
' - e - - _ --
: : 2 pickups !week
$ 90.00 t S 360.00
- ...__..._._._.__
$ 210.00 $ 630.00
92.70 $ 370.80
-. r " ' ' �" ° ---
2y6.30 $ 648.90
: 1-8 YD : Ma -Jul
ORCHARD LAKE PARK
11875175th Street
(Seasonal Dumpster)
' 2 pickups 1 month
1 -8 YD May 8 September
1 pickup f week
$ 52.00 S 104.00
$ 90.00 $ 270.00
53.56 f $ 107.12
92.70 $ 278.10
1-8 YD June -Au ust
VALLEY LAKE PARK
1 pickup f week
$ 100.00 S 600.00
103.OD $ 618.00
16050 Garrett Path
Seasonal Dum ster)
1 -8YD i Aril -Se tember
CENTRAL MAINTENANCE FACILITY
7570 179th Street W
(1 -One Sari Recycling)
: 1 pickup f weak
S 100
; $500.00
103.40 ! $ 515 -00
1 -4 YD Ma - Se tember
THIS RATE INCLUDES ALL TAX AND FEE'S TOTAL PARK SITES : $ 6 626.110
$ 6,848.37
EXTRA PICK -UPS, IF NECESSARY: B -yard $ _85� 1 pickup
10 -yard $ 105, f pickup
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EXHIBIT A
CITY OF LAKEVILLE
MUNICIPAL SOLID WASTE AND RECYCLABLE MATERIAL
COLLECTION SPECIFICATIONS - 201412015
PUBLIC BUILDINGS:
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RECEPTACLE
PRICE
PRICE FOR
PRICE
PRICE FOR
LOCATION
SIZE
DESCRIPTION
PER MONTH
2014
PER MONTH
2015
CENTRAL MAINTENANCE FACILITY
MAX 4 TON
7570 179th Street W
1 -30 YD Roll -off
On -call basis
$ 400.00
NIA
MAX 4 TON
400.00
NIA
1-4 YD
1 pickup Iweek
$ 62.00
$ 744.00
63,87
$ 766,44
(Fiber Recyclahles)
1 -2 YD
2 pickups! month
S 13.80
$ 165.60
14.22
$ 170.64
On-call basis
$ 205-00
Great Western
210.00
Great Western
( Scrap Metal
PERFORMING ARTS CENTER
20965 Holyoke Avenue
(1 -Fiber Recycling)
1-Commingled Recyclin
1 -30 YD Roll-off
1 -2 YD
2 -90 GAL
I pickup I week
2 pickups! month
$ 45.45
S 6.50
$ 545.40
$ 102.00
47.25
8.80
$ 567.00
$ 105.60
WATER TREATMENT FACILITY
1 pickup! week
S 54.13
$ 649.56
56.03
$ 672.36
18400 Ipava Avenue
1 -3 YD
2 pickups! month
$ 11.44
$ 137.28
11.79
$ 141.48
( Fiber Recyclables)
1 -2 YD
(I-Commingled Recycling)
1 -90 GAL
1 pickup I month
S 5.00
$ 60.00
5.15
S 61.80
CITY HALL
1 pickup I week
$ 54.13
$ 649.56
55.76
S 669.12
20195 Holyoke Avenue
1 -3 YD
1 pickup I week
S 24.90
$ 298.80
26.65
$ 319.80
(Fiber Recyclables)
1 -2 YD
1 pickup I month
$ 5.00
S 6000
5.15
S 61,80
(1-Commingled Rec otln
1 -90 GAL
HERITAGE CENTER
1 pickup /week
$ 54.13
$ 649,56
56.03
$ 672.36
20110 Holyoke Avenue
1 -3 YD
2 pickups I month
$ 10.00
$ 120.00
10.30
$ 123.60
2-One Sort Recycling)
2 -90 GAL
POLICE STATION
1 pickup I week
$ 54.13
$ 649.56
5516
$ 669.12
9237 1133rd Street
1 -3 YD
(1 -Fiber Recycling)
1 pickup I week
$ 34.65
$ 415.80
35.70
$ 428.40
(1-Commingled Recycling)
2 -90 GAL
LAKEVILLE LIQUOR HERITAGE
1 pickup! week
$ 45.45
$ 545.40
47.25
$ 567.00
20164 Heritage Drive
1 -2 YD
#1
2 pickups I month
S 10.00
$ 120.00
10.30
$ 123.60
(1- Commingled Recycling)
1 -90 GAL
2 pickups I week
$ 80.00
$ 960.00
62.40
$ 988.80
36" bale carru ated Cardboard
1 -3 YD
LAKEVILLE LIQUOR GALAXIE
16003 Galaxie Avenue
1 -2 YD
1 pickup! week
$ 45.48
S 545.76
46.85
$ 562.20
#3
(1- Commingled Recycling)
1 -90 GAL
1 pickup! month
$ 5.00
S 60.00
5.41
$ 64.92
Market Value-
MarketValue -
Mill -size bale corrugated cardboard
3 -5 hates
On -call basis
N/A
LAKEVILLE LIQUOR KENRICK
16179 Kenrick Avenue
1 -2 YD
$ 45.48
$ 545.76
46.85
$ 562.20
#4
(1- Commingled Recycling)
1 -90 GAL
=21pickups
$ 10.00
$ 120.00
10.30
$ 123.6D
3 6" bale corru ated cardboard
1 -2 YD
$ 40.00
$ 480.00
41.21
S 494.52
FIRE STATION #1
20190 Holyoke Avenue
1 -90 GAL
1 pickup I week
$ 25.98
$ 311.76
26.76
$ 321.12
1 -One Sort Recycling)
1 -90 GAL
2 icku s! month
$ 10.00
5 120.00
10.30
$ 123.60
FIRE STATION #2
1 -90 GAL
1 pickup 1 week
$ 25.98
S 311.76
26.76
$ 321.12
16720 Dodd Boulevard
1 -One Sort Recycling)
1 -90 GAL
2 icku s 1 month
S 10.00
$ 120.00
10.30
$ 123.60
FIRE STATION #3
2 pickups/ month
$ 25.98
$ 311.76
2676
$ 321.12
1 -90 GAL
10775 175th Street
2 pickups I month
$ 10.00
$ 120.00
10.30
$ 123.60
1 -One Sort Recycling)
1 -90 GAL
FIRE STATION #4
1 pickup I week
$ 77.95
$ 935.40
81.85
$ 982.20
1.2 YD
9465 185th Street
l.One Sort Rec clin
1 -90 GAL
2 pickups ! month
S 10.00
$ 120.00
10.30
$ 123.LO
THIS RATE INCLUDES ALL TAX
AND FEE'S
10,974.72
$ 19,356,32
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