The URL can be used to link to this page

Home My WebLink About13-112CITY OF LAKEVILLE RESOLUTION NO. 13-112 RESOLUTION AMENDING THE 2013 BUDGETS BE IT RESOLVED by the City Council of the City of Lakeville, Minnesota that the 2013 General Fund, Communications Special Revenue Fund and Economic Development Special Revenue Fund budgets are hereby approved and amended for the fiscal year ending December 31, 2013 as per Exhibit A through C, respectively, as attached hereto. APPROVED AND AMENDED this 16th day of December 2013 by the City Council of the City of Lakeville, Minnesota. CITY OF LAKEVILLE, MINNESOTA By: att Littleorayor A Charlene Friedges, City CI Exhibit A 2013 GENERAL FUND BUDGET Other fincancina sources (uses Transfers from other funds 2013 - 2013 Transfers to other funds - ADOPTED (2,401,607) (13) AMENDED 715,297 (2,401,607) BUDGET ADJUST BUDGET NOTES Revenues Fund balance, January 1 10,198,765 1,036,534 11,235,299 (15) General property taxes $ 15,920,497 $ $ 15,920,497 Licenses and permits 1,345,449 56,000 1,401,449 (4) Intergovernmental revenue 621,226 100,298 721,524 (3) Charges for services 1,632,580 108,018 1,740,598 (2)(5)(11)(12) Court fines 294,809 - 294,809 Investment income 32,735 - 32,735 Miscellaneous 63,585 23,593 87,178 (14) Total revenues 19,910,881 287,909 20,198,790 Expenditures Mayor and Council 95,275 838 96,113 (10) Committees and Commissions 82,272 - 82,272 City administration 392,969 4,027 396,996 (7) City Clerk 114,964 - 114,964 Legal 65,132 14,820 79,952 (9) Planning 392,834 9,884 402,718 (7)(8) Community and economic development 300,421 2,167 302,588 (7) Inspection 794,978 60,613 855,591 (4)(7) General government facilities 442,807 - 442,807 Finance 610,134 9,376 619,510 (7)(8) Information systems 481,319 3,234 484,553 (7) Human resources 363,195 - 363,195 Insurance 227,420 - 227,420 Police 8,736,220 74,953 8,811,173 (5)(7) Fire 1,444,532 100,298 1,544,830 (3) Engineering 693,354 - 693,354 (6) Streets 2,634,403 59,282 2,693,685 (1)(2) Parks 2,202,544 25,384 2,227,928 (7)(14) Recreation 578,477 - 578,477 Heritage Center 72,605 28,033 100,638 (11)(12) Arts Center 416,048 - 416,048 Other 105,000 (105,000) - (1)(7)(8)(9)(10) Total expenditures 21,246,903 287,909 21,534,812 Excess (Deficiency) of Revenues over Expenditures (1,336,022) - (1,336,022) Other fincancina sources (uses Transfers from other funds 715,297 - 715,297 Transfers to other funds - (2,401,607) (2,401,607) (13) Total other financing sources (uses) 715,297 (2,401,607) (1,686,310) Net change in fund balance (620,725) (2,401,607) (3,022,332) Fund balance, January 1 10,198,765 1,036,534 11,235,299 (15) Fund balance, December 31 $ 9,578,040 $ (1,365,073) $ 8,212,967 (continued) Page 1 Taxes Property taxes - current Property taxes - delinquent Fiscal disparities Penalties and interest Mobile home tax Graveltax Total Taxes Licenses and Permits Licenses Cigarette Trash removal Dog Signs On -sale liquor Sunday liquor Club special license Non - intoxicating liquor on Non - intoxicating liquor off Wine Tree removal Fireworks Massage Miscellaneous Total Licenses (continued) GENERAL FUND SCHEDULE OF REVENUES 2013 ADOPTED BUDGET $ 13,713,988 $ 275,333 1,863,194 13,875 45,200 8,907 Exhibit A (Cont.) 2013 AMENDED ADJUST BUDGET NOTES $ 13,713,988 275,333 1,863,194 - 13,875 45,200 8,907 $ 15,920,497 $ - $ 15,920,497 $ 600 $ $ 600 3,750 - 3,750 13,652 - 13,652 5,100 5,100 124,200 124,200 4,000 4,000 500 500 1,500 1,500 825 825 2,000 2,000 1,000 1,000 1,550 1,550 1,650 1,650 500 - 500 160,827 160,827 Page 2 Exhibit A (Cont.) GENERAL FUND SCHEDULE OF REVENUES Licenses and Permits (continued) 2013 2013 ADOPTED AMENDED BUDGET ADJUST BUDGET NOTES Permits Plan review fees Building Plumbing Water /sewer Mechanical Grading /filling Excavating /gravel Driveway Zoning Right -of -way Fire burning Electrical Miscellaneous Total Permits Total Licenses and Permits $ 253,273 $ $ 253,273 671,539 671,539 59,943 - 59,943 23,145 - 23,145 64,507 64,507 250 - 250 750 750 600 600 3,800 - 3,800 20,000 20,000 1,050 1,050 85,265 56,000 141,265 500 - 500 1,184,622 56,000 1,240,622 $ 1,345,449 $ 56,000 $ 1,401,449 (4) Intergovernmental Market Value Homestead Credit State -aid police State -aid fire relief State -aid streets State -aid pensions State POST Board grant State Drug Task Force grant State performance aid State snowmobile trail maintenance grant Federal, State and County traffic safety grants (3) Total Intergovernmental (continued) $ 621,226 $ 100,298 $ 721,524 Page 3 $ 342,585 $ - $ 342,585 213,067 100,298 313,365 21,303 21,303 20,087 20,087 14,050 14,050 7,834 7,834 200 200 2,100 2,100 (3) Total Intergovernmental (continued) $ 621,226 $ 100,298 $ 721,524 Page 3 Exhibit A (Cont.) GENERAL FUND SCHEDULE OF REVENUES Charaes for Services 2013 2013 ADOPTED AMENDED BUDGET ADJUST BUDGET NOTES General Government Rezoning fees Platting fees Variance fees PUD application fees CUP fees Home occupation fees Planner fees Inspection fees General government service charge Tree escrow fund administration Lodging tax fee Fiscal Agent - Dakota Communication Center Fiscal Agent - Ice arenas Investment management fees Sale of maps /copies Sale of printed material Finance charges Total General Government Public Safety Police department charges SRO - ISD 194 contribution Animal pickup Animal storage Animal rabies Restitution Forfeiture - sale of assets Fire contracts Fire department charges ALF - Administrative charge Total Public Safety (continued) $ 1,500 $ - $ 1,500 9,000 - 9,000 1,100 - 1,100 1,000 - 1,000 4,600 - 4,600 250 - 250 54,000 - 54,000 13,760 - 13,760 2,198 - 2,198 100 - 100 8,150 - 8,150 62,400 - 62,400 32,000 - 32,000 28,220 - 28,220 200 - 200 400 - 400 218,878 - 218,878 81,580 70,385 151,965 153,096 - 153,096 3,425 3,425 5,560 5,560 2,850 2,850 200 200 42,000 42,000 35,270 - 35,270 600 - 600 4,608 4,608 329,189 70,385 399,574 Page 4 (5) Exhibit A (Cont.) GENERAL FUND SCHEDULE OF REVENUES Charaes for Services (continued) 2013 2013 ADOPTED AMENDED BUDGET ADJUST BUDGET NOTES Public Works Engineering platting - preliminary Engineering platting - final Engineering plan review fees Engineering drawing/base map prep Engineering developer inspection fees Engineering developer contract administration Engineering improvement project design variable Engineering improvement project const. inspection Engineering street construction projects Engineering G.I.S. fees Special assessment admin charge Special assessment searches Document/map sales Bid plans /specs deposits Street department charges Credit River - Judicial road maintenance Developer street signs installation Total Public Works Parks and Recreation Recreation activities Brochure ad revenue Youth activities Youth sport surcharge Youth special events Youth special events donations Adult activities Puppet wagon donations Safety Camp Safety Camp donations Senior Center donations Senior Center excursion Senior Center membership surcharge Senior Center punchcard Senior Center Club Fundraising Ritter Farm Park Environmental Learning Center Excursions Tennis lessons Total recreation activities (continued) $ 9,000 $ $ 9,000 5,500 5,500 7,000 7,000 500 500 3,000 3,000 99,900 99,900 96,000 96,000 97,625 97,625 106,500 106,500 15,600 15,600 63,154 - 63,154 1,200 - 1,200 550 550 600 600 12,000 12,000 2,400 - 2,400 2,400 9,600 12,000 522,929 9,600 532,529 7,050 - 7,050 115,352 - 115,352 36,700 - 36,700 13,445 - 13,445 1,400 - 1,400 71,725 - 71,725 3,870 - 3,870 2,560 - 2,560 1,100 - 1,100 470 - 470 20,000 - 20,000 15,000 - 15,000 8,000 - 8,000 4,187 24,506 28,693 8,818 - 8,818 7,920 7,920 9,606 - 9,606 327,203 24,506 351,709 Page 5 (2) (11)(12) Exhibit A (Cont.) GENERAL FUND SCHEDULE OF REVENUES 2013 2013 ADOPTED AMENDED BUDGET ADJUST BUDGET NOTES Charaes for Services (continued) Parks and Recreation (continued) Park rental /maintenance /tournament fees Tree sales (net) Total Parks and Recreation Heritage Center Facility rental Arts Center Program fees On -sale Facility rental /event admissions Total Arts Center Total Charges for Services Court Fines Court fines - DARE Total court fines Investment Income Miscellaneous Disposal of assets Park rental farming Berres Donations Antenna site leases Other Total Miscellaneous Total Revenues (continued) $ 27,231 $ $ 27,231 3,100 - 3,100 357,534 24,506 382,040 5,050 3,527 8,577 (12) 73,500 - 73,500 4,200 4,200 121,300 - 121,300 199,000 - 199,000 $ 1,632,580 $ 108,018 $ 1,740,598 $ 294,809 $ - $ 294,809 $ 294,809 $ $ 294,809 $ 32,735 $ $ 32,735 $ 8,050 $ $ 8,050 400 - 400 8,614 23,593 32,207 (14) 46,521 - 46,521 $ 63,585 $ 23,593 $ 87,178 $ 19,910,881 $ 287,909 $ 20,198,790 Page 6 Exhibit A(Cont.) GENERAL FUND SCHEDULE OF EXPENDITURES 2013 ADOPTED Expenditures BUDGET Mayor and Council Personnel services Commodities Other charges and services Total Committees and Commissions Personnel services Commodities Other charges and services Total City Administration Personnel services Commodities Other charges and services Capital outlay Total City Clerk Personnel services Commodities Other charges and services Total Legal Other charges and services Planning Personnel services Commodities Other charges and services Total $ 49,740 $ 50 45,485 _ 95,275 63,001 1,884 17,387 82,272 2013 AMENDED ADJUST BUDGET $ 49,740 - 50 838 46,323 838 96,113 63,001 1,884 _ 17,387 82,272 NOTES (10) 377,823 4,027 381,850 (7) 1,125 - 1,125 12,957 - 12,957 1,064 - 1,064 392,969 4,027 396,996 102,214 102,214 300 - 300 12,450 - 12,450 114,964 - 114,964 65,132 14,820 79,952 375,280 9,884 385,164 2,150 - 2,150 15,404 - 15,404 392,834 9,884 402,718 (continued) Page 7 (9) (7)(8) Exhibit A(Cont.) GENERAL FUND SCHEDULE OF EXPENDITURES Expenditures Community and Economic Development Personnel services Commodities Other charges and services Total Inspection Personnel services Commodities Other charges and services Capital outlay Total General Government Facilities Personnel services Commodities Other charges and services Total Finance Personnel services Commodities Other charges and services Total Information Systems Personnel services Commodities Other charges and services Total 2013 2013 ADOPTED AMENDED BUDGET ADJUST BUDGET NOTES $ 259,210 2,167 261,377 (7) 205 - 205 41,006 - 41,006 300,421 2,167 302,588 646,267 4,613 650,880 (7) 15,849 - 15,849 111,749 56,000 167,749 (4) 21,113 - 21,113 794,978 60,613 855,591 193,426 - 193,426 (5) 28,335 - 28,335 221,046 - 221,046 (3) 442,807 - 442,807 541,266 9,376 550,642 (7)(8) 3,700 - 3,700 65,168 - 65,168 610,134 9,376 619,510 312,362 3,234 315,596 (7) 6,098 - 6,098 162,859 - 162,859 481,319 3,234 484,553 (continued) Page 8 Exhibit A(Cont.) Expenditures Human Resources Personnel services Commodities Other charges and services Total Insurance Other charges and services Police Personnel services Commodities Other charges and services Total Fire Personnel services Commodities Other charges and services Total Engineering Personnel services Commodities Other charges and services Total Streets Personnel services Commodities Other charges and services Total (continued) GENERAL FUND SCHEDULE OF EXPENDITURES 2013 2013 ADOPTED AMENDED BUDGET ADJUST BUDGET NOTES $ 256,429 $ - $ 256,429 1,828 - 1,828 104,938 - 104,938 363,195 - 363,195 227,420 - 227,420 6,701,950 74,953 6,776,903 (5)(7) 362,209 - 362,209 1,672,061 - 1,672,061 8,736,220 74,953 8,811,173 1,018,520 100,298 1,118,818 (3) 139,497 - 139,497 286,515 - 286,515 1,444,532 100,298 1,544,830 617,554 (49,000) 568,554 (6) 11,157 - 11,157 64,643 49,000 113,643 (6) 693,354 - 693,354 1,615,045 - 1,615,045 746,444 59,282 805,726 (1)(2) 272,914 - 272,914 2,634,403 59,282 2,693,685 Page 9 Exhibit A (Cont.) Expenditures Parks Personnel services Commodities Other charges and services Total Recreation Personnel services Commodities Other charges and services Capital outlay Total Heritage Center Personnel services Commodities Other charges and services Capital outlay Total Arts Center Personnel services Commodities Other charges and services Total GENERAL FUND SCHEDULE OF EXPENDITURES 2013 2013 ADOPTED AMENDED BUDGET ADJUST BUDGET NOTES Other Total Expenditures Transfers from other funds Communications Fund Liquor Fund Utility Fund Municipal Reserves Fund Total transfers from other funds Transfers to other funds Equipment Fund Building Fund Total transfers to other funds $ 1,553,930 $ 1,791 $ 1,555,721 (7) 258,468 - 258,468 162,488 390,146 23,593 413,739 (14) 2,202,544 25,384 2,227,928 47,141 $ 715,297 $ $ 333,475 - 333,475 $ 28,969 28,969 215,057 $ 215,057 $ 976 976 578,477 578,477 32,923 32,923 1,425 5,601 7,026 (11) 38,257 9,302 47,559 (11) - 13,130 13,130 (12) 72,605 28,033 100,638 251,031 - 251,031 13,525 - 13,525 151,492 - 151,492 416,048 416,048 105,000 (105,000) - (1)(7)(8)(9)(10) $ 21,246,903 $ 287,909 $ 21,534,812 $ 65,237 $ $ 65,237 162,488 - 162,488 440,431 - 440,431 47,141 - 47,141 $ 715,297 $ $ 715,297 $ - $ 1,811,607 $ 1,811,607 (13) 590,000 590,000 (13) $ $ 2,401,607 $ 2,401,607 Page 10 Exhibit A 2013 GENERAL FUND BUDGET AMENDMENT NOTES (1) Increase to Street Department for various cost overages mainly related to the extended winter season into the spring of 2013. Contingency (49,682) Expenditures: Chemicals (Clearlane) 49,682 Net - (2) Increase the cost of signs for new developments resulting from increased development activity. Revenues: Charges for services - Signs provided by developers 9,600 Expenditures: Signs provided by developers 9,600 Net - (3) Increase Fire State Aid revenue to the 2013 actual amount received. Revenues: Intergovernmental Revenues Fire State Aid 100,298 Expenditures: Fire Relief Association 100,298 Net - (4) Increase electrical permits with an offsetting increase in contractual electrical inspections. Revenues: Electrical permits 56,000 Expenditures: Other contractual - electrical inspections 56,000 Net - (5) Increase Police Department overtime for contractual security services. Revenues: Security services 70,385 Expenditures: Police overtime 70,385 Net - (6) Increase contractual engineering services utilized in 2013 resulting from the delay in hiring positions within the Engineering Department Expenditures: Other contractual 49,000 Expenditures: Personnel services (49,000) Net - Page 11 Exhibit A 2013 GENERAL FUND BUDGET AMENDMENT NOTES (7) 2013 PTO Cash -Out financed from the General Fund. Expenditures: Personnel Services: City Administration 4,027 Planning 3,648 Community and Economic Development 2,167 Inspections 4,613 Finance 2,501 Information Systems 3,234 Police 4,568 Parks 1,791 Contingency (26,549) Net - ( ( Adjust personnel services for changes in health insurance rates and coverage's Contingency (13,111) Expenditures - Personnel services 13,111 Net - Adjust legal fees resulting from increased services in 2013 from contingency. Contingency Legal fees Net (10) Increase in cost for LMC dues in 2013 Contingency Expenditures: Dues and subscriptions Net (11) Increase fundraising costs for the senior center with offsetting amount to fundraising revenues. Expenditures: Fundraising supplies Expenditures: Fundraising contractual services Revenues: Fundraising (14,820) 14,820 (838) 838 5,601 9,302 14,903 Page 12 Exhibit A 2013 GENERAL FUND BUDGET AMENDMENT NOTES (12) Heritage Center: Increased revenue ($13,130) from facility rentals, membership fees, advertising and donations. Revenue to be appropriated to replacement of the dishwasher ($5,971) in order to cost effectively meet licensure requirements and acquisition of 50 chairs and 15 tables ($7,159) resulting from facility rental demands. Expenditures: Capital outlay 13,130 Revenues: Rents 3,527 Revenues: Fundraising 9,603 Net - (13) As Discussed at the budget worksession and as described in the "Budget Overview ", the unencumbered fund balances are transferred to the Equipment and Building Funds: Equipment Fund 1,811,607 Building Fund 590,000 Net - Fund balance - Reduction (2,401,607) (14) Repairs to Aronson dugouts to be financed with donation from Lakeville Fastpitch Softball Association. Expenditures: Major Maintenance 23,593 Revenues: Donations - LFSA 23,593 Net - (15) Adjust the budgeted (estimated) January 1, 2013 Fund Balance to reflect the actual January 1 Fund Balance Actual Fund Balance, January 1, 2013 11,235,299 Budgeted Fund Balance, January 1, 2013 Increase Fund Balance, January 1, 2013 10,198,765 1,036,534 Page 13 Exhibit B 2013 COMMUNICA TIONS FUND BUDGET Expenditures Personnel services 2013 - 2013 Commodities ADOPTED - AMENDED Other charges and services BUDGET ADJUST BUDGET NOTES Revenues 90,238 - 90,238 Franchise fees $ 593,396 $ - $ 593,396 E.G. fees - 27,250 27,250 (3) State -aid pensions 516 (65,237) 516 Intergovernmental - 58,950 58,950 (1) Investment income 4,350 - 4,350 Total Revenues 598,262 86,200 684,462 Expenditures Personnel services 321,973 - 321,973 Commodities 6,386 - 6,386 Other charges and services 91,099 88,950 180,049 (1)(2) Capital outlay 90,238 - 90,238 Total Expenditures 509,696 88,950 598,646 Transfers Transfer to General Fund (65,237) - (65,237) Total Transfers (65,237) - (65,237) Net Change in Fund Balance 23,329 (2,750) 20,579 Fund Balance, January 1 713,854 69,056 782,910 (3) Fund Balance, December 31 $ 737,183 $ 66,306 $ 803,489 Page 14 Exhibit B 2013 COMMUNICATIONS FUND BUDGET AMENDMENT NOTES (1) Cost related to the Community Visioning Process in 2013. Expenditures: Other Charges and Services 58,950 Revenues: Community Development Block Grant 58,950 (2) Additional legal and consultant service incurred related to the Cable Franchise Renewal process. Other Charges and Services 30,000 Fund Balance - Decrease (30,000) (3) E.G. (Education and Government) Fees Revenues: E.G. Fees 27,250 Fund Balance - Increase 27,250 (4) Adjust the budgeted (estimated) January 1, 2013 Fund Balance to reflect the actual January 1 Fund Balance Actual Fund Balance, January 1, 2013 782,910 Budgeted Fund Balance, January 1, 2013 713,854 Increase Fund Balance, January 1, 2013 69,056 Page 15 Exhibit C 2013 ECONOMIC DEVELOPMENT FUND BUDGET Revenues Intergovernmental Charges for services Investment income Total Revenues Expenditures Other charges and services Capital outlay Total Expenditures 2013 2013 ADOPTED AMENDED BUDGET ADJUST BUDGET NOTES $ - $ 168,290 $ 168,290 2,500 2,500 683 - 683 3,183 168,290 171,473 7,500 38,526 46,026 2,3 135,575 135,575 1 7,500 174,101 181,601 Net Change in Fund Balance (4,317) (5,811) (10,128) Fund Balance, January 1 68,281 (1,505) 66,776 4 Fund Balance, December 31 $ 63,964 $ 7,316 $ 56,648 Page 16 Exhibit C 2013 ECONOMIC DEVELOPMENT FUND BUDGET AMENDMENT NOTES (1) Purchase of vacant property at corner of CSAH 50 and Ipava Avenue Expenditures: Capital Outlay 135,575 Revenues: Community Development Block Grant 135,575 (2) ADA Study and design services Other Charges and Services 12,100 Revenues: Community Development Block Grant 12,100 (3) Downtown parking lot project financed with CDA TIF moneys. Other Charges and Services 26,426 Revenues: Community Development Agency TIF 26,426 (4) Adjust the budgeted (estimated) January 1, 2013 Fund Balance to reflect the actual January 1 Fund Balance Actual Fund Balance, January 1, 2013 66,776 Budgeted Fund Balance, January 1, 2013 68,281 Decrease Fund Balance, January 1, 2013 (1,505) Page 17