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HomeMy WebLinkAbout12-16-13CITY OF LAKEVILLE CITY COUNCIL MEETING MINUTES December 16, 2013 Mayor Little called the meeting to order at 7:00 p.m. in the Council Chambers at City Hall. Members Present: Mayor Little, Council Members Davis, Swecker, Anderson and LaBeau Staff Present: Steve Mielke, City Administrator; Roger Knutson, City Attorney; John Kornmann, Interim Police Chief; Chris Petree, Public Works Director; David Olson, Community & Economic Development Director; Dennis Feller, Finance Director; Brett Altergott, Parks & Recreation Director; Daryl Morey, Planning Director; Allyn Kuennen, Administrative Services Manager; Charlene Friedges, City Clerk 3. Citizen Comments: Bob Erickson, 18224 Justice Way, made comments regarding the City's Community Vision Plan with relation to high density housing and transit - oriented development. He also spoke about the proposed detour for the County Road 60/185th Street intersection project and encouraged County and City officials to begin meeting with business owners regarding access issues. 4. Additional Agenda Information: Mr. Mielke provided a correction /addition to the December 2, 2013 City Council meeting minutes. 5. Presentations /Introductions Interim Chief Kornmann introduced Police Officer Garrin Silbernagel. Mayor Little administered the oath of office to Officer Silbernagel. Interim Chief Kornmann presented the November Police Department monthly report. Brett Altergott presented the November monthly report of the Parks & Recreation Department. 6. Consent Agenda Council Member LaBeau removed Item 6o from the consent agenda. Staff clarified typographical errors in the cover reports for Item 6f ($5,0000.00 should be $5,000) and Item 6aa (delete the not to exceed amount of $3,800). Motion was made by Swecker, seconded by Davis to approve the consent agenda items as follows: City Council Meeting Minutes, December 16, 2013 a. Claims for payment b. Minutes of the December 2, 2013 City Council meeting as amended c. Minutes of the December 2, 2013 special Council meeting d. Minutes of the November 19, 2013 Council work session Page 2 e. Resolution No. 13 -107 accepting donation to the Fire Department from Shakopee Mdewakanton Sioux Community f. Resolution No. 13 -108 accepting donation to the Police Department from Mid -State Reclamation and Trucking and Firehouse Grille g. Resolution No. 13 -109 accepting donation to the Police Department from Country Joe Homes h. Resolution No. 13 -110 setting 2014 City Council meeting dates i. Resolution No. 13 -111 setting 2014 City Council work session dates j. Municipal solid waste and recyclable material collection contract with Dick's Sanitation k. Renewal of mixed municipal solid waste and recyclable material collector licenses for: Allied Waste Systems, Aspen Waste Systems, Buckingham Disposal, Dick's Sanitation Services, GarbageMan of Lakeville, Lakeville Sanitary Service, Randy's Sanitation and Waste Management 1. Renewal of standard engineering agreements for 2014 with: Barr Engineering Co., Short Elliott Hendrickson Inc., SRF Consulting Group Inc., Toltz King Duvall Anderson and Associates Inc. and WSB & Associates Inc. m. Final acceptance of public street improvements in Chadwick Farm Fifth and Sixth Additions n. First Amendment to the Development Contract for Summerlyn 1 Addition o. (Removed from consent agenda) City Council Meeting Minutes, December 16, 2013 p. Resolution No. 13 -112 amending the 2013 budget Page 3 q. Lakeville Convention and Visitors Bureau Financial Statements for the year ending December 31, 2012 r. Lakeville Convention and Visitors Bureau 2014 Budget s. Site Lease Agreement with Cingular Wireless PCS for property located at 11075 — 210 Street W., Memorandum of Agreement and Certificate of Authority t. Resolution No. 13 -113 committing General Fund balance for specific purposes u. Joint Powers Agreement between Dakota County and the City of Lakeville for 2014 waste abatement community funding v. Findings of fact and conditional use permit to allow more than one detached accessory building and a total accessory building area greater than 1,100 square feet at 10747 — 202nd Street W. w. Findings of fact and interim use permit to allow an accessory antenna greater than 50 feet in height at 20685 Kenrick Avenue x. Findings of fact and conditional use permit to allow a convenience store with motor fuel sales and an automatic car wash at the northeast corner of 210t Street (CSAH 70) and Keokuk Avenue y. Assignment of Fox Meadows 2nd Addition development contract z. Agreement with Monroe Crossing for a performance at the Lakeville Area Arts Center aa. Agreement with Schiffelly Puppets for 2014 bb. Resolution No. 13 -114 accepting bids and awarding contract for water treatment chemicals cc. Resolution No. 13 -115 accepting bids and awarding contract for potassium orthophosphate dd. Change Order No. 2 for the 168 Street bridge replacement project City Council Meeting Minutes, December 16, 2013 Page 4 ee. Joint Powers Agreement for the Open to Business Program ff. Ordinance No. 914 amending Title 7 of the Lakeville City Code concerning boulevard maintenance and use gg. Ordinance No. 915 amending Title 10 of the Lakeville City Code related to park dedication fees Roll call was taken on the motion. Ayes - Davis, Little, Swecker, Anderson, LaBeau Item 6o - Stonebrooke Engineering Agreement Council Member LaBeau voiced reservations with proceeding at this time with the design of 190t Street, including a roundabout at the Holyoke Avenue /190 Street intersection, at a cost of $180,000 without first meeting with the land owners to make sure that they concur with the construction of a roundabout. She stated that, based on discussion at the Council's October 28 work session, she was under the impression that a "T" intersection was the preferred design at this time. Mr. Mielke explained that the proposed design anticipates that the Council would authorize proceeding with a roundabout at this intersection. Minutes from the October 28 work session indicate that the "T" intersection design would be considered as an interim design, with the ultimate design being a roundabout. Staff met with the property owners, as directed by the City Council at the October 28 th work session, to discuss the intersection location and design, as well as the location of a water tower. Staff concluded that the best route is to spend the money now and design the roundabout, which was determined to be the ultimate traffic control design for that intersection, based on future traffic volumes, rather than having to remove the improvements made now and to locate the intersection at a location that optimizes development potential for surrounding properties. He stated that if the Council wishes to have additional discussions regarding traffic control options, he would recommend the Council authorize Stonebrooke Engineering to begin with the design phase at this time, with additional information and clarification provided to the Council in January. He also explained that staff discussed with the Chokecherry Hill developer the potential of constructing 190 Street as a 429 assessment project. The developer needs information from the City on the design and estimated cost. Council Member Anderson stated he felt it would be premature to approve a roundabout design at this time, as the Council has not yet made that decision. He also questioned the status of discussions with the developers regarding the intersection and proposed water tower location. He further questioned the use of Stonebrooke Engineering, which is not one of the engineering firms that the Council was asked to approve for the upcoming year. City Council Meeting Minutes, December 16, 2013 Page 5 Mr. Mielke explained that staff takes bids from engineering firms for the design of capital improvement projects. Stonebrooke Engineering was selected based on the bid results and has experience with this type of intersection design. Mr. Petree stated City staff met with Mr. Stanton on multiple occasions regarding the preferred alignment of Holyoke Avenue, the potential for a roundabout and the proposed water tower siting. Based on those meetings, staff came away with an understanding that the developer concurred with the preferred alignment for Holyoke Avenue, the construction of a roundabout at this time, and construction of the water tower in the future southwest corner of Holyoke Avenue and 190 Street. Staff also met with property owner Lawrence Schweich, and he agreed to the general alignment of the roadway, he confirmed that the southwest corner of the intersection would be the best location for a water tower, and he also agreed that a roundabout should be constructed at this time. Mr. Petree further stated that it is necessary at this point to at least design the intersection as a roundabout so that the City can begin to acquire the necessary right of way for future improvements if the roundabout is constructed at a future time. Council Member LaBeau stated she is receiving conflicting information from the property owners on this topic and suggested that staff meet with all parties involved at one time to assure that all parties agree with what is being proposed and who is going to pay for it. Council Member Anderson suggested tabling this matter, as he is unsure that a roundabout is the appropriate design for this intersection and he wants clarification on the outcome of discussions with the property owners. In addition, he wanted assurance that the intersection design does not impact the water tower siting. Council Member Davis pointed out that Mr. Schweich had previously voiced concerns regarding the "S" curve on Holyoke, which is a significant traffic safety issue that needs to be addressed. He stated the City has an opportunity at this time, with the development in the area, to begin the process of improving 190 Street and the 190 Street /Holyoke Avenue intersection. Motion was made by Anderson, seconded by Swecker to table consideration of an agreement for professional services with Stonebrooke Engineering until the January 6, 2014 City Council meeting, and direct staff to follow through with additional work to ensure clarity with the developers and work through the issue of whether or not the intersection should be designed as a roundabout. City Council Meeting Minutes, December 16, 2013 Page 6 Council Member Davis questioned whether delaying the design work on 190 Street from Dodd to Holyoke would put the developer at a disadvantage with respect to costs and project timeline, pointing out that the 190 Street construction needs to be done regardless of the intersection design. Council Member LaBeau suggested that the proposed engineering services agreement could be modified to allow design of the 190 Street portion of the project at this time and delay any work on designing the intersection until a decision has been made by the City Council. Council Member Anderson moved to call the previous question. Council Member Swecker seconded the motion. Roll call was taken on the motion. Ayes - Swecker, Anderson; Nays - Little, LaBeau, Davis The motion failed. Discussion continued on the motion to table consideration of this item until January 6, 2014. Roll call was taken on the motion. Ayes - Swecker, Anderson; Nays - LaBeau, Davis, Little The motion failed. Motion was made by Swecker, seconded by Davis to approve an agreement for professional services with Stonebrooke Engineering for the 190 Street reconstruction, Improvement Project 13 -16, subject to delaying any design or incurring costs on construction and engineering for a potential roundabout, and direct staff to return with information on the intersection design at the January 6, 2014 City Council meeting. As an amendment to the motion, Council Member Anderson stated he hoped that staff would have a conversation with the developers, and that would be a requirement to discuss on January 611. Mr. Mielke stated that although they could not be required to participate, the developers would be invited, and staff would attempt to get clarity in writing from them as to what their desires and expectations are. Roll call was taken on the motion. Ayes - LaBeau, Davis, Little, Swecker; Nay - Anderson 7. Public Hearing to Consider Amendment of Fee Schedules Mayor Little opened the public hearing to consider an ordinance adopting fees. Mr. Feller presented the proposed schedule of development related fees. He explained that the proposed fee schedule proposes a 2% reduction in the park dedication fees and an increase in water connection fees. A new cost recovery fee is being proposed for code enforcement, and it is proposed that no fee be charged for extension of an interim use permit or variance. City Council Meeting Minutes, December 16, 2013 Page 7 In addition to the development related fees, utility billing fees are proposed to increase for water, sanitary sewer and street lights, and the price of water meters will increase to cover the cost of radio read devices. Public safety charges are proposed to increase for police officer security or traffic control at events where alcohol is served. Public works charges are also proposed to increase for public services such as sign replacement due to vehicle accidents. Bob Erickson, 18224 Justice Way, stated he feels the fee increases are appropriate and suggested the City provide more information and an explanation to the public on the importance of connection charges and what they pay for. Mr. Feller stated that educational efforts are already in place, and information related to fees, connection charges and water conservation efforts will be provided to utility customers when the invoices are mailed out in February. Motion was made by Swecker, seconded by Anderson to close the public hearing. Roll call was taken on the motion. Ayes - Little, Swecker, Anderson, LaBeau, Davis Motion was made by Davis, seconded by Swecker to approve Ordinance No. 916 adopting a fee schedule, Summary Ordinance No. 916 for publication, and Resolution No. 13 -116 adopting the 2014 fee schedule. Roll call was taken on the motion. Ayes - Davis, Little, Swecker, Anderson, LaBeau 8. Approval of the 2014 Budget and Tax Levy Mr. Feller presented the 2014 budget and tax levy, consistent with the budget and tax levy presented at the December 2, 2013 public hearing. LaBeau stated her appreciation for the approach to the budget presentation by Mr. Feller and the staff. Anderson stated that he believes the levy increase is realistic and supports it. He stated that he appreciated the change in the approach to the budget as it helped the Council establish priorities and directed funds to the priorities such as increased road reconstruction. He is looking forward to the Finance Committee's work on a five -year financial plan. Swecker expressed her appreciation for the new budget process and to the entire staff for their work to prioritize their spending needs. Davis stated his appreciation to the staff and the Council for the process and the dialogue on the priorities. City Council Meeting Minutes, December 16, 2013 Page 8 Little stated his appreciation for the work of the Finance Director, staff and Council. Little highlighted several initiatives in the budget. He also stated that there is work to be done in preparation for the future needs of the City. Motion was made by Anderson, seconded by Davis to approve Resolution No. 13 -117 adopting the 2014 budget and Resolution No. 13 -118 adopting the 2014 tax levy. Roll call was taken on the motion. Ayes - Little, Swecker, Anderson, LaBeau, Davis 9. Unfinished business none 10. New business none 11. Announcements: Next regular Council meeting, January 6, 2014 Mayor Little adjourned the meeting at 9:07 p.m. Respectfully submitted, Charlene Friedges, City Matt Little, Mayor