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HomeMy WebLinkAbout06-17-02i. CITY OF LAKEVILLE COUNCIL MEETING TUNE 17, 2002 A complete videotape of the City Council proceedings is retained for one year. Mayor Johnson called the meeting to order at 7:00 p.m. The pledge of allegiance to the flag was given. Roll call was taken. Present: Council Members Bellows, Mulvihill, Rieb, Luick and.Mayor Johnson. Also present: R. Knutson, City Attorney; B. Erickson, .City Administrator; K. Nelson, City Engineer; D. Feller, Finance Director; R. Pelletier, Assistant Parks & Recreation Director; D. Olson, Community & Economic Development Director; D. Morey, Planning Director; D. Volk, Director of Operations Maintenance; J. Hennen, Assistant to City Administrator; C. Friedges, City Clerk. MINUTES The minutes of the June 3, 2002 City Council. meeting were approved as presented. SPOTLIGHT ON BUSINESS Community & Economic Development Director Dave Olson introduced Glenn Haase, President and CEO of Ryt-Way Industries. The company, which is located in Airlake Industrial Park, has 400 full-time employees and uses up to 200 temporary workers when needed. STAFF ANNOUNCEMENTS ATTORNEY:. None ENGINEER: None .ADMINISTRATOR: None CITY OF LAKEVILLE COUNCIL MEETING JUNE 17, 2002 PAGE 2 i PARKS & RECREATION DIRECTOR: Assistant. Parks & Recreation Director. Rich Pelletier presented the May monthly report. PRESENTATIONS/INTRODUCTIONS None CITIZENS' COMMENTS None CONSENT AGENDA Council members added Item 10 to the consent agenda. 02.72 Motion was made by Rieb, seconded by Luick to approve the consent agenda items as follows: a. Claims for payment. b. May Investment Report. • c. Receive minutes of the following advisory committee meetings: - Planning Commission, June 6, 2002 - Lakeville Area Arts Center Board, June 6, 2002 - Parks, Recreation & Natural Resources Committee, June 5, 2002 d. Acknowledge receipt of ALF Ambulance Financial Report for fiscal year ended December 31, 2001. e. ALF Ambulance 2003 Budget. f. Resolution No. 02-124 authorizing renewal of employee dental insurance. g. Resolution No. 02-125 relating to Local Government. .Information. Systems; authorizing the execution and delivery of Second Amendment to the Joint and Cooperative Agreement. h. Acknowledge .receipt of Lakeville Fire Relief Association Financial Report for fiscal year ended December 31, 2001. CITY OF LAKEVILLE COUNCIL MEETING JUNE 17, 2002 PAGE 3 i. Resolution No. 02-12.6 approving change order and purchase order for Lakeville Ames Arena. seating project. j. Acknowledge receipt of Lakeville Convention and Visitors Bureau Annual Financial Statement for fiscal year ended December 31, 2001. k. .Trunk storm sewer credit for Zweber Farms 6t" Addition. I. Resolution No. 02-127 accepting donations from McDonald's Corporation and Old Country Buffet to the Police Department's Senior Safety Camp. m. Resolution No. 02-128 accepting donations from State Farm Insurance, VFW Post 210 Ladies Auxiliary, McDonald's Corporation, Modern Woodmen of America, Enggren's Super Valu and ConAgra Foods to the Police Department's Bike Safety Program. n. .Resolution No. 02-129 ordering abatement of hazardous building located at 7919 Grinnell Court. o. .Resolution No. 02-130 approving a gambling permit for Lakeville Lions Club to host Beer, Brats & Bingo at the Lakeville VFW Club on July 6, 2002. p. .Temporary on-sale 3.2% malt liquor License for the Lakeville Lions Club for Pan-O-Prog events at the Lakeville VFW Club on July 5-6, 2002. q. Extension of on-sale liquor license for,Babe's Sportsbar Grill to allow the sale of alcoholic beverages and live entertainment in the fenced-in parking lot on July 5-6, 2002. r. Extension of club liquor license for Lakeville VFW Post 210 to allow the sale of alcoholic beverages in the fenced-in area on July 7, 2002. s. Resolution. No. 02-131 vacating a portion of Upper 196t" Way public road right-of-way located adjacent to 10213 Upper 196t" Way. CITY OF LAKEVILLE COUNCIL MEETING J [JNE 17, 2002 PAGE 4 • t. Resolution No. 02-132 accepting $8,000 donation from Alcorn Beverage Company for Pan-O-frog activities. u. Partial Release of Arden Kitchens development contract, conditional use permit. and variance. v. Receive application from Sidelines Bar & Grill, LLC, for an on-sale liquor license of Jordan's Steakhouse, 20800 Kenrick Avenue, and call a public hearing to be held on July 1, 2002. w. .Change Order No. 2 with Rice Lake Contracting Corporation .for the Water Treatment Facility expansion, Improvement Project 00-3. 10. Receive the Planning Commission's Findings of Fact and Recommendation and approve an amendment to Conditional Use Permit No. 89-09 to .allow the existing Independent School District 194 Community Education facilities to occupy a vacant tenant space located within Kenwood Center, 17765 Juniper Path. Roll call was taken on the motion. Ayes, Bellows, Johnson, Mulvihill, Rieb, Luick. ITEM 9 Finance Director Dennis Feller presented the City of Lakeville's Comprehensive Annual Financial Report for the year ended December 31, 2001. Mr. Feller introduced Bill Laurer from the firm of Malloy, Montague, Karnowski, Radosevich & Company, Certified Public. Accountants. Mr. Laurer presented the auditor's Management Report, which reflects favorably upon the management of the operations and the financial condition of the City of Lakeville. The City Council accepted the reports as presented. • CITY OF LAKEVILLE COUNCIL MEETING JUNE 17, 2002 :PAGE 5 ITEM 11 Vern Lovestad requested Council approval of an amendment to Conditional Use Permit No. 88-01 to allow the construction of an addition to Messiah. Lutheran Church, located at 16725 Highview Avenue. Mr. Morey explained that the conditional use permit amendment involves the construction of a two-level addition on to the west-side of the existing church building.. The total building area will be approximately 20,000 square feet, with approximately 10,000 square feet of classroom/mechanical and storage space and a 10,000 square foot gymnasium/activity area, kitchen and- storage space on the main level. The plans also propose to eliminate the existing southernmost driveway and to construct a new driveway on the. north Side of the property to provide a full access to Highview. Avenue, .consistent .with the development contract approved in 1992. Mr. Morey stated the Planning Commission held a public hearing on the conditional use permit amendment. There was no public comment. The Planning Commission recommended approval subject to 10 stipulations, with amended language to Stipulation Number 7 to require the submittal of a financial security to guarantee the relocation of the existing sign encroachment. The church is dedicating a 10-foot wide roadway easement and.. a 10-foot wide boundary drainage and utility easement adjacent to the roadway easement to provide for utility relocation for the future upgrade of Highview Avenue. A signed encroachment agreement-has been submitted, guaranteeing the relocation of the sign when Highview Avenue is upgraded in the future. Council Member Luick asked about the previous plans for a detached youth. center to the west of the church. Mr. Morey stated a conditional use permit for the youth house was approved in 1998; however, the church did not pursue construction of the youth house due to financial constraints. • CITY OF LAKEVILLE COUNCIL MEETING JUNE 17, 2002 PAGE 6 • Council Member Luick also: asked about the proposed parking field to the north and the location of .the driveways to that parking area. He suggested relocating the north driveway to avoid congestion and traffic flow issues. Mr. Lovestad explained that the location of the north driveway was determined due to the slope that was needed for the driveway. Mr. Morey explained that in the event this future parking area is needed, several existing parking stalls would need to be removed at that time to allow for appropriate drive isles. Mr. Erickson suggested that condition (i) of the conditional use permit amendment be modified to include Language that would require an exhibit identifying the proposed future parking area; Mr. Morey suggested adding the following language to condition (i), "subject to a parking plan in compliance with . Zoning Ordinance requirements, to meet the parking demand." 02.73 Motion was made. by Mulvihill, seconded by Luick to receive the Planning Commission's Findings. of Fact and Recommendation and ..approve an amendment to Conditional Use. Permit No. 88- 01 for Messiah Lutheran -Church, as amended, to allow the construction of an addition to the existing churchlocated at 16725 Highview Avenue. Roll call was taken on the motion. Ayes, Johnson, Mulvihill, Rieb, Luick, Bellows._ ITEM 12 Jeff Steinman requested Council consideration of a conditional use permit to allow a total accessory building area in excess of RS-3 and RM-i district requirements on his property located at 17401 Jonquil Avenue. Mr. Morey explained that the property has two different zoning.- classifications. The east section of the property is zoned RS-3, single-family residential district, and the west section of the CITY OF LAKEVILLE COUNCIL MEETING JUNE 17, 2002 PAGE 7 • property is zoned RM-i, medium-density residential districf. A building .permit has been issued. for the construction of a single- family home with an attached garage on the east section of the property. The property owner is .proposing to construct an additional detached accessory building on the west side of the property. A conditional use permit is required to allow a total combined accessory building area of 1,516 square feet. Mr. Morey explained that a stipulation of the conditional use permit would require the detached accessory building to be removed if the west RM-1 section of the property is subdivided in the future.. The Planning Commission held a public hearing and unanimously recommended approval. The Planning Commission recommended that the RM-1 portion of the property, as well as the adjacent RM-1 properties to the north and south, should be rezoned as part of the on-going zoning ordinance update. 02.74 Motion was made by Bellows, seconded by Mulvihill to receive the. Planning Commission's Findings of Fact and Recommendation and approve a conditional use permit to allow a total accessory building area in excess of RS-3 and RM-1 district requirements on property located at 17401 Jonquil Avenue. Roll call was taken on the motion. Ayes, Mulvihill, Rieb, Luick, Bellows, Johnson. ITEM 13 Mr. Terry Matula of DR Horton, Inc. presented the Crossroads sketch plan, which consists of 317 attached townhouse units, 141 single-family lots, 140 senior apartment units, 182,000 square feet of retail commercial space, an 800-seat sanctuary church and a 420-student elementary school. The proposed project is located on approximately 230 acres. in the southeast corner of Cedar Avenue and Dodd Boulevard. The total private investment in public infrastructure for this project, Mr. Matula stated, exceeds $2 million. There is a substantial amount of . environmental review and controls that have been incorporated CITY OF LAKEVILLE COUNCIL MEETING JUNE 17, 2002 PAGE 8 in this project, due to its size and complexity. Mr. Matula outlined the key features of the Crossroads project as follows: - Gerdine Path Extension - . Glacier Road Extension - .Right-in/Right-out at Street C - Right-in/Right-out at Cedar Avenue - 179t" Street Extension Connections to Existing Neighborhoods - Improvements to Flagstaff - Single-Family Homes - Coach Homes - Villa Homes - Crossroads Church - Senior Housing Commercial Development - Trunk Sewer Extension - High Pressure Water .Main Extension - Greenway - Trails & Walks. - .Storm Water Ponds/Environmental Management. Systems. .John Meyers of Opus Northwest, LLC, provided an overview of the commercial section of the Crossroads project. He explained that the project is intended to be a neighborhood shopping center, anchored by a Cub Foods store. The center contains approximately 40,000 square feet of small shop space intended for local service uses. Mr. Matula outlined the project phasing. The first phase would involve the commercial development, the senior housing, the church, some of the coach and villa townhome units, and .some single-family lots. .Total construction and :improvements will take approximately three years. Build-out and sales of .homes is anticipated to take. about. five years. David Licht, Northwest Administration Corporation (NAC), presented the planning report for- the. Crossroads sketch plan. There are two primary applications pending for the Council's consideration. The first is a comprehensive plan amendment adding 19.2 acres into the MUSA. This will accomplish a major east/west connection along 179t" Street to 175t" Street. The CITY OF LAKEVILLE COUNCIL MEETING JUNE 17, 2002 PAGE 9 second comprehensive plan amendment will dea with a re- arrangement of land uses, (commercial, institutional,. high- density, medium-density and single-family housing). Mr. Licht. provided additional information with regard to densities, as there were some concerns at the neighborhood meeting. He explained that the proposed densities are actually lower than what is identified in the Comprehensive Plan. Mr. Erickson pointed out that a 100-foot wide buffer area is proposed west of Gerdine Path, between the single-family homes and the coach homes/villas. The buffer area is landscaped with a public trail. The. Planning Commission and staff are recommending approval of the Crossroads sketch plan subject to nine stipulations. Council Member Bellows asked whether there would be ample parking for guests at the senior housing complex and also at the Crossroads church.. Mr. Licht stated the developer has demonstrated that ample parking would be available at the senior housing complex; however, a more detailed parking plan will be presented with final consideration of that phase. Mr. Matula explained that the parking for the church exceeds the zoning ordinance. requirement. 02.75 Motion was made by Rieb, seconded by Bellows to acknowledge receipt of the Crossroads Sketch Plan. Roll call was taken on the motion. Ayes, Rieb, Luick, Bellows,. Johnson, Mulvihill. ITEM 14 Mr. Nelson presented the bid results for Improvement Project 01-10, the reconstruction and widening of Ipava Avenue from 165th Street to 175t" Street. The low bid was from Friedges, Inc. in the amount of $1,860,745.20, which was. approximately il% higher than the engineer's estimate prepared by TKDA. He explained that representatives of TKDA met with the contractor in an attempt to lower the actual construction costs. By altering the pavement section and making changes in the estimated quantities, based on the contract unit prices, the CITY OF LAKEVILLE COUNCIL MEETING JUNE 17, 2002 PAGE 10 • contract can be reduced. Also, by closing the road during construction rather than constructing under traffic, the contractor can also deduct $35,000 from the cost of the project. Therefore, Mr. Nelson recommended awarding the contract to Friedges, Inc. Mayor Johnson stated he would be reluctant to reject the bids and re-bid the project next year, given the uncertainty of the economy. It was also pointed out that there exists a safety concern with cut-through traffic at Christina Huddleston Elementary School while children are being dropped off for school. The construction of additional turn lanes at Ipava Avenue and 175tH Street as recommended by SRF Consulting Group would minimize this problem.. By proceeding with the project at this time, the new pedestrian signals at North Park could be in use this fall. Council Member Luick asked if there would be issues with the: other two bidders who might question the ability to alter their. prices. Mr. Nelson stated the unit prices and scope of the project would not be altered. Mr. Knutson explained that oniy the quantities in the contract would be adjusted, which can legally be done. Mr. Erickson. pointed out that the modification is being recommended due to the fact that this work is being done strictly as an interim section. Eliminating the 3-foot sub-cut is acceptable in this case, because the entire section will eventually (approximately 10 years from now) be removed in its entirety when the ultimate four-lane divided. parkway is constructed. 02.76 Motion was made by Luick, seconded by Rieb to approve Resolution No. 02-133 receiving bids and awarding contract for Ipava Avenue widening, Improvement Project 01-10. Roll call was taken on the motion.. Ayes, Luick, Bellows, Johnson, Mulvihill, Rieb. CITY OF LAKEVILLE COUNCIL MEETING JUNE 17, 2002 PAGE 11 ITEM 15 Assistant. to City Administrator John Hennen recommended appointments to the Cedar Avenue Transitway Corridor Study Management Committee and the Technical Advisory Committee. 02.77 Motion was made by Luick, seconded by Rieb to appoint Council Member Mulvihill to the Cedar Avenue Transitway Corridor Study Management Committee; and appoint City Engineer Keith Nelson to the Technical Advisory Committee, with Community & Economic Development Director Dave Olson serving as alternate. Roll call was taken on the motion.. Ayes, Bellows, Johnson, Mulvihill, Rieb, Luick. ITEM 16 02.78 Motion was made by Mulvihill, seconded by Rieb to hold a Council work session on Wednesday, June 26t", at 4:3D p.m. Roll call was taken on the motion. Ayes, Johnson, Mulvihill, Rieb, Luick, Bellows. UNFLNISHED BUSINESS At the request. of Council Member Bellows, Mr. Erickson provided an update on recent erosion control measures. NEW BUSINESS None ANNOUNCEMENTS: Next regular Council meeting, July 1, 2002 Mayor Johnson adjourned the meeting at 9:27 p.m. Respectfully submitted,- ~ ~~ Charlene Friedges, Clerk • CITY OF LAKEVILLE COUNCIL MEETING JUNE 17, 2002 PAGE 12 Robert D. Jo son, Mayor