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City of Lakeville
MTN
Administration Department
Memorandum
To: Honorable Mayor and Members of the City Council
From: Allyn G. Kuennen, Administrative Services Manager
Date: January 23, 2014
Subject: Packet Material for the January 28, 2014 City Council Work Session
Agenda Item: Envision Lakeville Update /Next Steps
Envision Lakeville Update -
At the September 23, 2013 work session the City Council discussed the next steps in
the Envision Lakeville process which included: community outreach, dialogue /input from
the advisory boards and commissions, development of a strategic action plan, official
council adoption of the Envision Lakeville report and the initiation of an annual review
process to measure current progress and priorities for the following year.
Community Outreach - staff has presented the Envision Lakeville report to and received
input from various community groups including the Downtown Lakeville Business
Association, School District 194 School Board, Lakeville Chamber of Commerce,
Lakeville Convention and Visitors Bureau, Faith Leaders Group, Rotary Club and Lions
Club.
Board and Commission Dialoque and Input — staff has presented the Envision Lakeville
report to all of the advisory boards and commissions including the Economic
Development Commission, Parks, Recreation and Natural Resources Committee, Cable
Board, Art Center Board, Planning Commission and Finance Committee. Each of the
advisory boards and commissions have submitted comments, recommendations and
suggested action steps for consideration during the strategic planning process.
In addition to the community outreach and discussions with the advisory boards and
commission, staff has also developed an Envision Lakeville webpage that can be
accessed through the City's website at www.ci.lakeville.mn.us, that includes the final
version of the report, the background data, information, and results from public input
and the various videos and presentations that were created throughout the Envision
Lakeville process. The webpage will continue to be used as a central location to access
data and information as the City Council works towards the development of a strategic
plan in 2014.
Next Steps —
Development of a Strategic Action Plan - the next step in the Envision Lakeville process
is to prepare a schedule and process for the development of a strategic action plan. An
option to develop the action plan could be a series of work sessions facilitated by a
moderator to assist City Council in reviewing the broad initiatives outlined in the
Envision Lakeville report and the input received from the advisory boards, commission
and community groups. A goal of the strategic action plan would be to provide specific
direction to staff regarding new or current initiatives that would uphold or enhance the
vision statement and community values outlined in the Envision Lakeville report. The
strategic action plan would also be used to help guide budgeting priorities when
preparing the 2015 budget. Currently the 2014 budget includes $15,000 to hire a
consultant to assist the City Council and staff in facilitating and developing the strategic
action plan. Staff recommends hiring a consultant in February and initiating the
strategic planning process in March — this would provide enough time to complete the
planning process and allow the strategic action plan to be used with the preparation of
the 2015 budget and the five year financial plan.
Council Adoption of the Vision Plan — after the development of a strategic action plan,
it's recommended the Envision Lakeville report be officially adopted in conjunction with
the action plan. This will provide a current, adopted version of the Envision Lakeville
report including any revisions that may occur during the strategic planning process.
Annual Review of Progress - To assure the Envision Lakeville report does not become a
stagnant document, it is recommended the Council review and consider progress of the
report on an annual basis. It may be advisable to do so in advance of the annual budget
process so that necessary resources can be considered for implementation of the
desired actions.
Staff will be available at the January 28 City Council work session to discuss a
strategic planning process and schedule. If you have any questions before the work
session, please contact me at 952 - 985 -4405 or at akuennen @lakevillemn.gov.
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